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Published 12 Apr 2022, 14:25 BST

Official UK procurement notice

Lift Maintenance, Refurbishments and Replacement Contracts

Official notice

Authority: London Borough of Southwark (Local council)

WorksRestricted procedure
Sectors: Industrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: London (UKI)
Published estimate£20,740,000exc. VAT
Submissions closed 17 May 2022

What is being bought

Published requirement description

The Authority is seeking to procure two contracts (Contracts A & B) for a period of 6 years, which will include the option, at the Authority’s sole discretion, to extend up to a maximum of 2 further years through the implementation of the extensions (subject to the successful Contractors’ adherence to the Agreements and yearly reviews). The Works are described in detail in the tender and contract documents and the scope of works covers:

PPMs;

Refurbishments and replacements Repairs; and

Emergency out of hour’s service.

  • Contract A – North of the borough
  • Contract B – South of the borough

CPV: Construction work · Lifts · Repair and maintenance services of building installations

The lotProcurement structure

single lot · value published
Lot #1The Council intends to enter into two (2) Lift Maintenance, Refurbishments and…Published value£20,740,000

The Council intends to enter into two (2) Lift Maintenance, Refurbishments and Replacement Contracts to meet the Council’s requirements in maintain its stock of residential lifts.

The Council intends to enter into two (2) Lift Maintenance, Refurbishments and Replacement Contracts for an initial period of six (6) years, with the option to extend for up to a further two (2) years in increments at the Council’s discretion (giving a total possible term across the two (2) contracts of eight (8) years each). The total possible estimated contract value across the full possible eight (8) years is £24,700,000, and this is divided between the contracts as follows:

  1. Contract A: north of the borough - £11,904,000
  2. Contract B: south of the borough - £ 8,840,000

The proposed scope of works for the new contracts are:

  • PPMs
  • Refurbishments and replacements
  • Repairs; and
  • Emergency out of hour’s service.
Delivery: London
Extensions: The contracts will be let with an initial term of six (6) years with an option to extend by up to a further two (2) years in increments at the Council’s sole discretion.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed
42416100 Lifts45000000 Construction work50700000 Repair and maintenance services of building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    List and brief description of conditions – as set out in the procurement documents

Staff
Names and qualifications of delivery staff must be submitted

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Apr 2022, 14:25 BST
Last source update
12 Apr 2022, 14:25 BST
Authority reference
DN584781
FTS notice number
2022/S 000-009751
Classification (CPV)
Construction workLiftsRepair and maintenance services of building installations
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-032cb4 Find a Tender
Contract terms
Performance terms

The Council anticipates that the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractors under this procurement. The Council's detailed requirements will be set out in the Contract Documents.

Review and risk notes
Review procedure

The Contracting Authority will conduct itself in accordance with the Public Contract Regulations 2015

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
17 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

12 Apr 2022 → 8 Jul 2022 · 3 dates
  1. Notice published
    12 Apr 2022, 14:25 BST
  2. Submission deadline
    17 May 2022, 12:00 BST
  3. Invitations to tender expected
    8 Jul 2022, 00:00 BST

Contracting authority & participating public bodies

London Borough of Southwark

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Southwark Council, 160 Tooley Street, London, London, SE1 2QHContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • High Court of England and WalesMediation body London
  • High Court of England and Wales, Royal Courts of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria