Official UK procurement notice
Mailing and Print Management Services
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 223 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM wishes to procure and enter into framework agreements with multiple Service Providers for the provision of printing, mailing, fulfilment and additional and associated services, including the distribution to end postal providers. Contracting Authorities who wish to procure a Service Provider that are able to offer a
number of print, mailing, fulfilment and associated services, ranging from one off solutions through to a full print management service, can compliantly do so via EEM0025.
CPV: Composition services · Print finishing services · Printing and delivery services · Printing and distribution services · Printing and related services · Printing services
The lotProcurement structure
single lot · value publishedLot #1The scope of this Framework covers all services for printing, mailing and fulfilment…CancelledPublished value£20,000,000
The scope of this Framework covers all services for printing, mailing and fulfilment and will be utilised by EEM Members to meet their individual needs.
The successful Service Providers should be capable of producing a wide range of black and
white and colour printed material, including but not limited to the following;
- Direct and Transactional Mail
- Hybrid Mail Solutions
- Wide Scope of Print Items
- A Range of Alternative Formats (Easy Read, Large Print, Alternative Languages, Audio and
Braille)
- Finishing services
- Fulfilment Services
- Secure Print Services
- Multichannel and Digital Solutions
- Associated Services
- Optional Service Extras
Service Providers should be aware that on occasion, there may be a requirement for urgent printing or unscheduled and urgent mailing requirements, therefore the Service Provider must be capable of offering a quick turnaround service.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Method Statement: 40%
- price: 60%
Published award criteria (2)
- Method Statement: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Mailing and Print Management Services” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Apr 2021, 14:28 BST
- Last source update
- 11 Jun 2021, 14:12 BST
- Award evaluation window
- 20 Jun 2021 – …
- Authority reference
EEM0025- FTS notice number
2021/S 000-013211- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02aa36Find a Tender
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated. This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above). Further details regarding the authorised users of this framework can be found in the ITT documents. To respond to this tender or review the documentation, please: 1) Go to the portal https://xantive.supplierselect.com 2) If you need to register a new account follow the prompts to set up your organisation; 3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed; 4) Select 'EEM0025 Mailing and Print Management Services from the list of projects and then 'Create Opportunity'. That will give you access to the basic information; 5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response; 6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.
How it was run
Official notice- Appointment period ends
- 18 Jun 2021
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 20 Jun 2021, 08:00 BST
Timeline
11 Jun 2021 → 20 Jun 2021 · 3 dates- Notice published11 Jun 2021, 14:12 BST
- Admission / appointment period endsperiod end, not a bid countdown18 Jun 2021
- Bids opened20 Jun 2021, 08:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 11 Jun 2021- Status changed to cancelled11 Jun 2021, 14:12 BST
- Buyer details updated11 Jun 2021, 14:12 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts if JusticeMediation body
- Royal Courts of JusticeReview body
- The Cabinet OfficeReview contact point
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria