Find a TenderClosedTender notice
Published 21 Sept 2026, 16:19 BST

Official UK procurement notice

New Grounds Maintenance Contract - Old Basing & Lychpit Parish Council

Official notice

Authority: Old Basing & Lychpit Parish Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Published estimate£531,000≈ £106k / year · £637,200 inc. VAT
Submissions closed 26 Oct 2026
Contract term 5 yrsends 31 Mar 2032 · up to 31 Mar 2034 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required by Old Basing & Lychpit Parish Council to manage the upkeep of the Parish Council's land consisting of two children's play areas and adult exercise equipment, sports and general recreation fields, Cemetery & Garden of Remembrance, Allotments, car parks and National Heritage site in addition to sports pitches including Archery, Bowls, Cricket and Football. The contractor must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site, bowling greens and cricket pitches and have a proven track record of a high level of customer satisfaction. The contractor must also demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities.

Works as set out in the Maintenance Schedule to be provided on application will include grass and hedge cutting, maintenance of grass borders, upkeep of the Cemetery, Garden of Remembrance and Allotments and seasonal maintenance and treatment of the sports pitches.

Attendance on site for certain sports and other events, which will include weekends, is also required.

The contract will be for an initial 5 year period and, subject to satisfactory results, will include an option to extend for a further 2 years.

Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application.

CPV: Grounds maintenance services · Sports fields maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEVCSEPublished value£531,000
Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs) · up to 31 Mar 2034 with extensionsValue: £531,000 exc. VAT · £637,200 inc. VAT
Extensions: The contract includes the option for additional grounds maintenance services during the 5-year contract period (1 April 2027 - 31 March 2032) and any associated extension. The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements. These additional services will be ordered as required and priced according to the rates submitted in the tender for "single cuts" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council. Additional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement. The purpose of these options is to ensure that all green spaces, pitches, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs. · • Initial term: 5 years • Contract start date: 1 April 2027 • Optional extension: Up to 2 years
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    UK suppliers

  • Technical & professional ability

    The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: The quality assessment will consider the contractor's relevant experience, resources, approach to service delivery, understanding of the specification and compliance with the tender requirements.
  • Price
Conditions of participation2
  • Economic & financial standing

    UK suppliers

  • Technical & professional ability

    The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Sept 2026, 16:19 BST
Last source update
7 Oct 2026, 13:18 BST
Award evaluation window
Submission end – 13 Jan 2027
FTS notice number
2026/S 000-089318
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance servicesSports fields maintenance services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0776cb Find a Tender

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Submission deadline
26 Oct 2026, 23:59 GMT
Clarification deadline
26 Oct 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Electronic submission only. All clarifications to be submitted electronically by the published deadline to www.oldbasing.gov.uk/tender-submissions ↗.

Award Criteria: Most Advantageous Tender based upon the published evaluation criteria.

Late tenders will not be accepted unless permitted under the procurement rules applying to the procurement process.

Timeline

21 Sept 2026 → 1 Apr 2027 · 6 dates
  1. Tender notice published35 days ago
    21 Sept 2026, 16:19 BST
  2. Latest notice published19 days ago
    7 Oct 2026, 13:18 BST
  3. Clarification questions byjust passed
    26 Oct 2026, 23:59 GMT
  4. Submission deadlinejust passed
    26 Oct 2026, 23:59 GMT
  5. Today
    27 Oct 2026
  6. Award decision expected byin 79 days
    13 Jan 2027, 23:59 GMT
  7. Contract startsin 156 days
    1 Apr 2027, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 21 Sept 2026
  1. Tender notice published
    21 Sept 2026, 16:19 BST
    UK4
  2. Tender notice published
    21 Sept 2026, 17:30 BST
    UK4
  3. Deadline moved to 26 Oct 2026, 23:59 GMT
    21 Sept 2026, 17:30 BST
    +0 days · was 26 Oct 2026, 23:59 GMT
  4. Tender notice published
    7 Oct 2026, 13:18 BST
    UK4
Published amendments (2)

Correction to Scope > Contract Locations to refine 'England' to 'Hampshire and Isle of Wight' area only.

Updated submission link.

Contracting authority & participating public bodies

Old Basing & Lychpit Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWDP-3587-RVJH The Pavilion, The Recreation Ground, The Street, Old Basing, South East, RG24 7DAContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender