Official UK procurement notice
New Grounds Maintenance Contract - Old Basing & Lychpit Parish Council
Authority: Old Basing & Lychpit Parish Council (Local council)
What is being bought
Published requirement descriptionGrounds Maintenance Contractor based within 10 mile radius of Basingstoke required by Old Basing & Lychpit Parish Council to manage the upkeep of the Parish Council's land consisting of two children's play areas and adult exercise equipment, sports and general recreation fields, Cemetery & Garden of Remembrance, Allotments, car parks and National Heritage site in addition to sports pitches including Archery, Bowls, Cricket and Football. The contractor must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site, bowling greens and cricket pitches and have a proven track record of a high level of customer satisfaction. The contractor must also demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities.
Works as set out in the Maintenance Schedule to be provided on application will include grass and hedge cutting, maintenance of grass borders, upkeep of the Cemetery, Garden of Remembrance and Allotments and seasonal maintenance and treatment of the sports pitches.
Attendance on site for certain sports and other events, which will include weekends, is also required.
The contract will be for an initial 5 year period and, subject to satisfactory results, will include an option to extend for a further 2 years.
Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application.
CPV: Grounds maintenance services · Sports fields maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£531,000
- Economic & financial standing
UK suppliers
- Technical & professional ability
The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: The quality assessment will consider the contractor's relevant experience, resources, approach to service delivery, understanding of the specification and compliance with the tender requirements.
- Price
- Economic & financial standing
UK suppliers
- Technical & professional ability
The ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Sept 2026, 16:19 BST
- Last source update
- 7 Oct 2026, 13:18 BST
- Award evaluation window
- Submission end – 13 Jan 2027
- FTS notice number
2026/S 000-089318- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776cbFind a Tender
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 23:59 GMT
- Clarification deadline
- 26 Oct 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Electronic submission only. All clarifications to be submitted electronically by the published deadline to www.oldbasing.gov.uk/tender-submissions ↗.
Award Criteria: Most Advantageous Tender based upon the published evaluation criteria.
Late tenders will not be accepted unless permitted under the procurement rules applying to the procurement process.
Timeline
21 Sept 2026 → 1 Apr 2027 · 6 dates- Tender notice published35 days ago21 Sept 2026, 16:19 BST
- Latest notice published19 days ago7 Oct 2026, 13:18 BST
- Clarification questions byjust passed26 Oct 2026, 23:59 GMT
- Submission deadlinejust passed26 Oct 2026, 23:59 GMT
- Today27 Oct 2026
- Award decision expected byin 79 days13 Jan 2027, 23:59 GMT
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 21 Sept 2026- Tender notice published21 Sept 2026, 16:19 BSTUK4
- Tender notice published21 Sept 2026, 17:30 BSTUK4
- Deadline moved to 26 Oct 2026, 23:59 GMT21 Sept 2026, 17:30 BST+0 days · was 26 Oct 2026, 23:59 GMT
- Tender notice published7 Oct 2026, 13:18 BSTUK4
Published amendments (2)
Correction to Scope > Contract Locations to refine 'England' to 'Hampshire and Isle of Wight' area only.
Updated submission link.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender