Official UK procurement notice
Printing, Fulfilment and Mailing
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)
What is being bought2 lots · detail below
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes
and manages a range of framework and DPS agreements. Our membership has now grown to 251 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia -
Westworks, South East Consortium and Advantage South West. The membership
list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM conducted this procurement exercise and have subsequently awarded and entered in framework agreements with suppliers for the provision of printing, fulfilment, mailing & hybrid mail services.
The Framework was tendered and awarded based on the following lots:
Lot 1 - Printing, Fulfilment and Mailing
Lot 2 - Hybrid Mail
Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0025. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.
CPV: Printing and distribution services · Printing and related services
How this framework works
From the published notice- Places
- up to 12 suppliers · 9 bids on the busiest of 2 lots (0.8 per place) · 8 appointed
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 2 of them · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £5,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Printing, Fulfilment and MailingAwardedceiling above
EEM have tendered this exercise to procure a Print Management Services Framework to replace our existing Framework. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf
of their members and the other organisations described in Section VI.3) as being
authorised users. The call-off contracts to be awarded pursuant to the framework
agreements to be entered at conclusion of the procurement exercise may extend for
a duration of up to 2 years beyond expiry of the 4-year framework term. The
estimated lot value as described in II.2.6) takes into account the full framework
term, the possibility that the EEM membership may grow over the framework
lifetime.
Lot #2Hybrid MailAwardedceiling above
EEM have tendered this exercise to procure a Print Management Services Framework to replace our existing Framework. The Framework will provide EEM Members with a provision for their printing, fulfilment, mailing and hybrid mail solution, including but not limited to, full printing services, fulfilment and storage, and mail sorting and postage.
The framework has been procured by Efficiency East Midlands Ltd (EEM) on behalf
of their members and the other organisations described in Section VI.3) as being
authorised users. The call-off contracts to be awarded pursuant to the framework
agreements to be entered at conclusion of the procurement exercise may extend for
a duration of up to 2 years beyond expiry of the 4-year framework term. The
estimated lot value as described in II.2.6) takes into account the full framework
term, the possibility that the EEM membership may grow over the framework
lifetime.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Printing, Fulfilment and Mailing | 40% | 60% | |
| 2 · Hybrid Mail | 40% | 60% |
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Printing, Fulfilment and Mailing” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Aug 2021, 12:16 BST
- Last source update
- 14 Jan 2022, 14:28 GMT
- Award evaluation window
- 6 Oct 2021 – …
- Authority reference
EEM0025- FTS notice number
2022/S 000-001193- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02d1beFind a Tender
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential value of GBP stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call-off contracts and that the EEM membership may grow over the framework lifetime. This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk)), Advantage South West (www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)) and South East Consortium (www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)). A full list of current members is available at www.eem.org.uk (https://www.eem.org.uk) 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents: 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.
How it was run
Official notice- Appointment period ends
- 6 Oct 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 6 Oct 2021, 14:00 BST
Timeline
6 Oct 2021 → 14 Jan 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown6 Oct 2021, 12:00 BST
- Bids opened6 Oct 2021, 14:00 BST
- Notice published14 Jan 2022, 14:28 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Jan 2022, 14:28 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £2,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Printing. Fulfilment and Mailing
- Signed
- 5 Jan 2022
- Value
- ceiling above
- Status
- active
Hybrid Mail
- Signed
- 5 Jan 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Printing, Fulfilment and Mailing | 9bids · 9 electronic | — | — | — |
| 2 · Hybrid Mail | 9bids · 9 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
- The Cabinet OfficeReview contact point
Framework contractors & participating bidders
8 commercial parties on the notice- Adare SEC LtdFramework contractor
- Continuous Data Print UK LtdFramework contractor
- Financial Data Management PlcFramework contractor
- Forth CommunicationFramework contractor
- GPS Document ManagementFramework contractor
- Latcham Direct LtdFramework contractor
- PSL Print Management LtdFramework contractor
- Paragon Group UK LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria