Official UK procurement notice
Provision of Facilities Management Services
Authority: The Police and Crime Commissioner for Warwickshire (Police & fire)
What is being bought3 lots · detail below
Published requirement descriptionThe Police and Crime Commissioner for Warwickshire on behalf of Warwickshire Police has awarded contracts for the provision of Facilities Management Services in the following lots:
Lot 1 - Hard FM Services – M&E and Building Fabric planned and reactive maintenance
Lot 2 - Soft FM Services – Cleaning and associated services and consumables
Lot 3 - Security Services – provision of guarding and reception services (Justice Centres only)
Services are required across the Warwickshire Police Portfolio and the two Warwickshire Justice Centres.
CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Building and facilities management services · Building completion work · Building installation work · Building-cleaning services · Business services: law, marketing, consulting, recruitment, printing and security · Cleaning services · Construction work · Facilities management services · Investigation and security services · Lift-maintenance services · +6 more
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£3,900,000 together) · same evaluation weights on every lotLot #1M&E and Building Fabric planned and reactive maintenanceAwardedPublished value£1,800,000
Lot 1 - Hard FM Services – M&E and Building Fabric planned and reactive maintenance across the Warwickshire Police portfolio and the two Warwickshire Justice Centres.
Lot #2Cleaning and associated services and consumablesAwardedPublished value£1,800,000
Lot 2 –Soft FM Services – Cleaning and associated services and consumables across the Warwickshire Police portfolio and the two Warwickshire Justice Centres.
Lot #3Security ServicesAwardedPublished value£300,000
Provision of guarding and reception services at the two Warwickshire Justice Centres.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 55%
- price: 35%
- Social Value: 10%
Published award criteria (3)
- Technical: 55
- Social Value: 10
- Price: 35
- Suitability
As described in the selection questionnaire and procurement documents.
- Economic & financial standing
As stated in the procurement documents
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Jul 2022, 09:41 BST
- Last source update
- 9 Dec 2022, 14:54 GMT
- Award evaluation window
- 6 Sept 2022 – …
- Authority reference
WP22-0040- FTS notice number
2022/S 000-034955- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035738Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 20 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 6 Sept 2022, 12:00 BST
Timeline
6 Sept 2022 → 9 Dec 2022 · 3 dates- Bids opened6 Sept 2022, 12:00 BST
- Submission deadline20 Sept 2022, 12:00 BST
- Notice published9 Dec 2022, 14:54 GMT
Notice history
2 events · 3 releases on Find a Tender · since 7 Sept 2022- Deadline moved to 20 Sept 2022, 12:00 BST7 Sept 2022, 13:52 BST+14 days · was 6 Sept 2022, 12:00 BST
- Status changed to complete9 Dec 2022, 14:54 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 6 Sept 2022 | 20 Sept 2022 | +14 d |
Submission date extended to 20 September 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · M&E and Building Fabric planned and reactive maintenance1 award | |||
| Graham Asset Management LtdLot 1 M&E and Building Fabric planned and reactive maintenance | £1,008,000 † | — | Awarded |
| Lot 2 · Cleaning and associated services and consumables1 award | |||
| Sasse Facilities Management LimitedLot 2 Cleaning and associated services and consumables | £1,120,380 † | — | Awarded |
| Lot 3 · Security Services1 award | |||
| OCS Group UK LtdLot 3 Security Services | £1,797,909 † | — | Awarded |
Contracts
Lot 1 M&E and Building Fabric planned and reactive maintenance · Graham Asset Management Ltd
- Signed
- 21 Nov 2022
- Value
- £1,008,000
- Status
- active
Lot 3 Security Services · OCS Group UK Ltd
- Signed
- 21 Nov 2022
- Value
- £1,797,909
- Status
- active
Lot 2 Cleaning and associated services and consumables · Sasse Facilities Management Limited
- Signed
- 21 Nov 2022
- Value
- £1,120,380
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · M&E and Building Fabric planned and reactive maintenance | 8bids · 8 electronic | — | — | — |
| 2 · Cleaning and associated services and consumables | 9bids · 9 electronic | — | — | — |
| 3 · Security Services | 5bids · 5 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
Bidders & participating suppliers
3 commercial parties on the notice- GRAHAM Asset Management LtdAwarded supplier
- OCS Group UK LtdAwarded supplier
- Sasse Facilities Management LimitedAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria