Official UK procurement notice
Provision of Servicing and Maintenance of Chiller (HVAC) and AC units to Kingston University
Authority: Kingston University (Education)
What is being bought
Published requirement descriptionThe services required consist of the following deliverables, to be covered under a formal Service Level Agreement:
Planned Preventative Maintenance (PPM) – routine servicing, inspecting and testing to an agreed schedule, according to statutory obligations, British Standards, risk assessments and manufacturer’s recommendations.
Reactive Maintenance – a call-out service with on-site response in accordance with set priorities, including emergency out-of-hours provision, to investigate faults and issues, make safe or ‘de-risk’ and repair.
Planned Maintenance and Minor Works – planned repair and remediation identified from PPM and reactive attendance, or upgrade, modification, installation and other assistance on request from the University.
Asset and Condition Appraisal – annual verification and condition review of systems within contract scope, making recommendations regarding life cycle renewal and planned maintenance priorities.
- The authority expects to re-tender this requirement around 21 Sept 2031, 23:59 BST.
CPV: Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating engineering services for buildings · Heating-plant repair and maintenance work · Inspection of ventilation system · Preventive maintenance services · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of central heating
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Procurement Specific Questionnaire: Part 1 – Confirmation of core supplier information Part 2 – Additional exclusions information Part 3 – Conditions of participation
- Knowledge and Experience: Demonstrate the company's capabilities, expertise and experience in delivering the services
- Delivery and Quality: Demonstration of understanding KUSCO/ KU requirements, ability to deliver these to a high standard, and any added value/benefits offered
- Price: Value of offer submitted
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 21 Sept 2031
- First published
- 21 Sept 2026, 17:25 BST
- Last source update
- 21 Sept 2026, 17:36 BST
- Award evaluation window
- Submission end – 25 Nov 2026
- Authority reference
CPU-23-KU-UKO-924-DW-2026- FTS notice number
2026/S 000-089358- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776e4Find a Tender
How it was run
Official notice- Submission deadline
- 21 Oct 2026, 12:00 BST
- Clarification deadline
- 14 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 Sept 2026 → 1 Jan 2027 · 5 dates- Tender notice published37 days ago21 Sept 2026, 17:25 BST
- Clarification questions by15 days ago14 Oct 2026, 17:00 BST
- Submission deadline8 days ago21 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 27 days25 Nov 2026, 23:59 GMT
- Contract startsin 63 days1 Jan 2027
Notice history
2 events · 2 releases on Find a Tender · since 21 Sept 2026- Tender notice published21 Sept 2026, 17:25 BSTUK4
- Tender notice published21 Sept 2026, 17:36 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Kingston University e-procurement address
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender