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Published 22 May 2025, 13:56 BST

Official UK procurement notice

Provision of Software, Hardware and Specialist Technical Services

Official notice

Authority: FCDO Services (Central government)

Framework agreement2 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)IT Services & Software (72) Delivery: UKNorth East (UKC)North West (UKD)
+7 moreYorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Framework ceiling (notional)£70,000,000total for 2 lots · framework ceiling, not attributable revenue · 2 value updates
Submissions closed 20 Feb 2026
Lots 2see the lot list below
Framework period 3 yrsends 31 Mar 2029 · up to 31 Mar 2030 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Lot 1 will be awarded to a Single Supplier for the provision of Software to include, (but not limited to) Commercial off the Shelf Software (COTS Software), Software Licenses, and Associated Specialist Technical Services. Software procured by the Authority is used to support both the internal business requirements and to underpin the services offered to customers. It is therefore critical that the successful Supplier provides not only the software as and when requested but becomes a valued partner in ensuring the Authority's compliance, technical stability and Supplier of choice in its chosen marketplace.

Lot 2 will be awarded to a maximum of 3 Suppliers and will be for the provision of (but not limited to); End User Devices, Infrastructure Hardware, Consumables and Peripheral Equipment with Associated Support and Specialist Technical Services. Suppliers must have the capability to offer a range of commoditised IT products.

If a Bidder is successful for Lot 2 - Hardware & Associated Specialist Technical Services following a competitive process, that Bidder will be awarded a place on the framework as one of the three highest ranked bidders identified following evaluation.

CPV: Hardware consultancy services · IT software package · Office and computing machinery, equipment and supplies except furniture and software packages · Software programming and consultancy services

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Framework period
3 yrs · up to 4 yrs from 1 Apr 2026
Buyer regions
UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
Who may buy through it

FCDO Services and associated customers. (To include other central government agencies, arm length organisations and similar entities.)

Published description of the framework

Lot 1 - Prices will be provided on either a fixed basis, against a catalogue of goods or on demand against a statement of requirement.

Lot 2 - Prices will be provided on either a fixed basis, against a catalogue of goods or on following a mini competition.

Lots and requirements (2)Procurement structure

2 lots · all with a published value · same evaluation weights on every lot
Lot #1Software and Associated Specialist Technical ServicesRenewal UK, North East +8 3 yrsSMEPublished value£30,000,000

Provision of Software to include, (but not limited to) Commercial off the Shelf Software (COTS Software), Software Licenses, and Associated Specialist Technical Services. Software procured by the Authority is used to support both the internal business requirements and to underpin the services offered to customers. It is therefore critical that the successful Supplier provides not only the software as and when requested but becomes a valued partner in ensuring the Authority's compliance, technical stability and Supplier of choice in its chosen marketplace.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £30,000,000 exc. VAT · £36,000,000 inc. VAT
Delivery: UK, North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: • The Framework will be awarded for a period of three (3) years from the Framework Agreement Commencement Date ("The Initial Framework Period"). • The Framework may be extended on the same terms and conditions at the authority's discretion for a further period of one (1) year. • The maximum duration of the Framework will therefore be four (4) years from the Framework Agreement Commencement Date.
48517000 IT software package72200000 Software programming and consultancy services
Lot #2Hardware and Associated Specialist Technical ServicesRenewal North East, North West +7 3 yrsSMEPublished value£40,000,000

Provision of (but not limited to); End User Devices, Infrastructure Hardware, Consumables and Peripheral Equipment with Associated Support and Specialist Technical Services. Suppliers must have the capability to offer a range of commoditised IT products.

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2030 with extensionsValue: £40,000,000 exc. VAT · £48,000,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: • The Framework will be awarded for a period of three (3) years from the Framework Agreement Commencement Date ("The Initial Framework Period"). • The Framework may be extended on the same terms and conditions at the authority's discretion for a further period of one (1) year. • The maximum duration of the Framework will therefore be four (4) years from the Framework Agreement Commencement Date.
30000000 Office and computing machinery, equipment and supplies except furniture and software packages72100000 Hardware consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
Lot distribution rule: Lot 1 will be awarded to a Single Supplier for the provision of Software to include, (but not limited to) Commercial off the Shelf Software (COTS Software), Software Licenses, and Associated Specialist Technical Services. Software procured by the Authority is used to support both the internal business requirements and to underpin the services offered to customers. It is therefore critical that the successful Supplier provides not only the software as and when requested but becomes a valued partner in ensuring the Authority's compliance, technical stability and Supplier of choice in its chosen marketplace. Lot 2 will be awarded to a maximum of 3 Suppliers and will be for the provision of (but not limited to); End User Devices, Infrastructure Hardware, Consumables and Peripheral Equipment with Associated Support and Specialist Technical Services. Suppliers must have the capability to offer a range of commoditised IT products. If a Bidder is successful for Lot 2 - Hardware & Associated Specialist Technical Services following a competitive process, that Bidder will be awarded a place on the framework as one of the three highest ranked bidders identified following evaluation.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Provision of Software, Hardware and Specialist Technical Services” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
FCDO Services and associated customers. (To include other central government agencies, arm length organisations and similar entities.)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 May 2025, 13:56 BST
Last source update
16 Jan 2026, 18:39 GMT
Award evaluation window
Submission end – 6 Mar 2026
Authority reference
XLYPA/112/25ADO
FTS notice number
2026/S 000-004110
Latest notice
Tender notice (UK4)
Classification (CPV)
Hardware consultancy servicesIT software packageOffice and computing machinery, equipment and supplies except furniture and software packagesSoftware programming and consultancy services
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 moreSouth East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-051de6 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
20 Feb 2026, 12:00 GMT
Clarification deadline
13 Feb 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

fcdo.bravosolution.co.uk/web/login.html ↗

Timeline

22 May 2025 → 1 Apr 2026 · 8 dates
  1. Planning notice published
    22 May 2025, 13:56 BST
  2. Next notice expected
    1 Sept 2025, 23:59 BST
  3. Market engagement392 days ago
    30 Sept 2025, 23:59 BST

    FCDOS Services wish to carry out some preliminary market engagement to understand the numbers and types of suppliers who would be interested in this HW/SW/PS Framework opportunity.

    To facilitate the goals of the engagement, interested parties should email FCDOS.ICTCategory@fcdo.gov.uk by COP on the 22nd of August 25 if you are able to source/provide.

    To be clear the information received will not be scored at this time, however full tender documentation will follow in due course.

    Next steps -

    A further Request for information (RFI) will be issued on the 29th of August 25 with a closing date of the 12th of September 25.

  4. Tender notice published284 days ago
    16 Jan 2026, 18:39 GMT
  5. Clarification questions by256 days ago
    13 Feb 2026, 23:59 GMT
  6. Admission / appointment period ends249 days ago · period end, not a bid countdown
    20 Feb 2026, 12:00 GMT
  7. Award decision expected by235 days ago
    6 Mar 2026, 23:59 GMT
  8. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 22 May 2025
  1. Pipeline notice published
    22 May 2025, 13:56 BST
    UK1
  2. Preliminary market engagement notice published
    8 Aug 2025, 16:15 BST
    UK2
  3. Published value updated to £66,000,000
    8 Aug 2025, 16:15 BST
    was £55,000,000
  4. Tender notice published
    16 Jan 2026, 18:39 GMT
    UK4
  5. Published value updated to £70,000,000
    16 Jan 2026, 18:39 GMT
    was £66,000,000
  6. Status changed to active
    16 Jan 2026, 18:39 GMT
  7. Procurement method changed
    16 Jan 2026, 18:39 GMT
  8. Deadline published: 20 Feb 2026, 12:00 GMT
    16 Jan 2026, 18:39 GMT

Contracting authority & participating public bodies

FCDO Services

Contracting authorityPublic authority - central government GB-PPON: PXRT-4666-VHHJ Hanslope Park, Milton Keynes, South East, MK19 7BHContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender