Official UK procurement notice
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts
Authority: Stevenage Borough Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionStevenage Borough Council is seeking expressions of interest from suitable qualified and experienced service providers for the provision of heating and water hygiene services under three lots as follows:Lot 1 Domestic Heating Service and Maintenance plus ad-hoc installation worksLot 2 Communal Heating Servicing and Maintenance Lot 3 Water Hygiene Servicing and MaintenanceEach of the three contracts will be TPC 2005(as amended) for a maximum of eight years (4+2+2)SBC is following a two-stage Restricted process in accordance with the Public Contracts Regulations 2015. Full details of the Contracts, requirements and procurement process as included in the documents.The SQ stage virtual bidders day is being held on 11 March 2021, see SQ stage procurement documents for more detail.
CPV: Building surveying services · Call centre · Central-heating installation work · Commissioning of heating installations · Electrical installation work of heating and other electrical building-equipment · Heating works · Heating, ventilation and air-conditioning installation work · Repair and maintenance services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of tanks · +3 more
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£10,400,000 together) · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Domestic Heating Servicing and MaintenanceAwardedPublished value£9,600,000
Lot 1 comprises LGSR servicing, maintenance and remedial works to domestic heating systems across SBC's stock under a 3* rate plus ad hoc installation works. The contract will include a full call handling service both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum of 8 years (4 + 2 + 2). Organisations bidding for Lot 1 are not permitted to bid for any other Lot.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 1. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal. Additional information: It is likely that there will be personnel to whom the right of TUPE will apply.
Lot #2Communal Heating Servicing and MaintenanceAwardedPublished value£640,000
Lot 2 comprises servicing, maintenance and remedial works to communal heating systems across SBC's stock under an annual rate. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 2 may not bid for Lot 1 but may bid for Lot 3.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 2. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
Lot #3Water Hygiene Servicing and MaintenanceAwardedPublished value£160,000
Lot 3 comprises servicing and remedial works to water tanks, pumps and associated systems and equipment across SBC's stock. The contract will include call handling both in and outside of working hours. This will be a TPC 2005 (as amended) contract for a maximum period of 8 years (4 + 2 + 2). Organisations bidding for Lot 3 may not bid for Lot 1 but may bid for Lot 2.SBC is following a two-stage Restricted procurement procedure in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective bidders are required to complete a Selection Questionnaire and its associated appendices. Following evaluation of submitted SQs, SBC anticipates shortlisting five bidders to be Invited to Tender for Lot 3. It reserves the right to increase this by 1 or 2 bidders up to a maximum of 7, should scores be very closely placed around the cut-off point. Following evaluation of Tenders under the second stage of the process, SBC intends to award the Contract to a single Service Provider. Full details of the Contract and its requirements are included in the procurement and Tender documents, available to download from the Supply Hertfordshire portal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- as per tendering documents: 60%
- price: 40%
Published award criteria (2)
- as per tendering documents: 60
- Price: 40
- Suitability
As set out in the procurement documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 26 Feb 2021, 11:31 GMT
- Last source update
- 13 Oct 2021, 15:35 BST
- Authority reference
CCD00881/CCD00882/CCD00883- FTS notice number
2021/S 000-025602- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02969aFind a Tender
- Performance terms
As set out in the procurement documents
- Review procedure
The Council will incorporate a minimum 10 calendar day (when using electronic means) stand still period at the point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to challenge the decision to award a contract before a contract is executed/signed(as appropriate).The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits specified in the Regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court has the options to award damages and/or to shorten or order the contract to be ineffective.
Publisher note: To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. Please complete and submit a Selection Questionnaire (all component parts) by the deadline date and time. SQs cannot be uploaded after the deadline. Any Clarifications regarding this opportunity must be raised through the correspondence area in the e-tendering system. The Council reserves the right to cancel the procurement and not to proceed with any of the contracts at any stage of the procurement process. The Council also reserves the right not to award a contract. The Council shall not be liable for any costs incurred by those expressing an interest or Tendering for any of these contracts. If you are experiencing problems In-Tend offers a help section which includes a dedicated UK Support Desk which can be contacted via e-mail: support@in-tend.com or Tel.+441144070065 for any website/technical questions Monday — Friday 8.30-17.30. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all companies tendering for this contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the contract.
How it was run
Official notice- Submission deadline
- 29 Mar 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
29 Mar 2021 → 13 Oct 2021 · 3 dates- Submission deadline29 Mar 2021, 12:00 BST
- Invitations to tender expected10 May 2021, 00:00 BST
- Notice published13 Oct 2021, 15:35 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete13 Oct 2021, 15:35 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Domestic Heating Servicing and Maintenance1 award | |||
| Aaron Services Ltd | £8,850,670 † | — | Awarded |
| Lot 2 · Communal Heating Servicing and Maintenance1 award | |||
| Gasway ServicesSME | £704,420 † | — | Awarded |
| Lot 3 · Water Hygiene Servicing and Maintenance1 award | |||
| Safe Water IO LimitedSME | £138,812 † | — | Awarded |
Contracts
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts · Aaron Services Ltd
- Signed
- 27 Sept 2021
- Value
- £8,850,670
- Status
- active
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts · Gasway ServicesSME
- Signed
- 27 Sept 2021
- Value
- £704,420
- Status
- active
SBC0221 Stevenage Borough Council Domestic and Communal Heating and Water Hygiene Contracts · Safe Water IO LimitedSME
- Signed
- 27 Sept 2021
- Value
- £138,812
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Domestic Heating Servicing and Maintenance | 6bids · 6 electronic | 2 | — | — |
| 2 · Communal Heating Servicing and Maintenance | 3bids · 3 electronic | 2 | — | — |
| 3 · Water Hygiene Servicing and Maintenance | 2bids · 2 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court England and WalesMediation bodyReview body
Bidders & participating suppliers
3 commercial parties on the notice- Aaron Services LtdAwarded supplier
- Gasway Services LtdAwarded supplier
- Safe Water IO LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria