Official UK procurement notice
Software Reseller Framework · UK public procurement notice
Authority: YORKSHIRE WATER SERVICES LIMITED (Public body)
What is being bought
Published requirement descriptionYorkshire Water Services (YWS) is looking for a selection of suppliers for the provision of Value Added Reseller services. It is YWS's intention to award an open framework to a selection of suppliers for the supply of Software and Associated Services across the YWS's networks.
The Software Reseller Framework is to include (but is not limited to) the Software Categories such as:
- Commercial Off-The-Shelf (COTS) Software Licenses
- Organisational operation, productivity and service delivery Software (e.g. SAP, Microsoft,
- Data and Analytics Software (e.g. Power BI, IBM, Qlik)
- Core IT Infrastructure Software
- Cloud Products and Services (e.g. SaaS, Iaas, PaaS)
- Specialist and Innovation Software (e.g. AI tools, vertical industry solutions)
Additionally, the framework also includes the provision of value-added services including but not limited to optimisation and analysis of license volume, audit support and training, as well as associated support, maintenance, implementation, configuration and optimisation services for all software in scope of the framework.
- How the procedure runs: This procurement is being conducted using the Competitive Flexible Procedure under the Procurement Act 2023. The process will consist of Conditions of Participation Questionnaire and a Tender (ITT). Only those suppliers that meet the conditions of participation requirements will have their tenders evaluated. A second round of tendering may be conducted. If required, the Authority reserves the right to shortlist the number of suppliers progressing from Round 1 to Round 2 of the ITT and to request a demo phase as part of the second round. The final contract award will be based on the refined award criteria, which will be communicated to suppliers during the course of the procedure. The award criteria and their relative weightings are provided in the tender documents. All communications and submissions must be made electronically via Ariba.
CPV: Software package and information systems
How this framework works
From the published notice- Type
- Closed framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 8 yrs from 1 Mar 2026
- Scheme runs until
- 28 Feb 2034
Published description of the framework
The Framework will operate through both direct award and further competition via the use of mini-competitions. Prices will be determined by framework rates and discounts agreed at award, with the option for additional commercial improvements to be offered at call-off.
Direct award may be used where requirements can be met from the established pricing schedule and this represents value for money. Where requirements are more complex or where additional value is sought, a mini-competition will be conducted among capable suppliers. Evaluation criteria for mini-competitions will be consistent with those applied at framework award stage, ensuring fairness, transparency, and value for money.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£125,000,000
- Condition of participationshortlisting
The criteria used to select suppliers to tender are detailed in the Tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Capability: 50%
- Commercial: 50%
Published award criteria (2)
- Commercial: Commercial evaluation will focus on areas like pricing structures, transparency, and overall value for money. The full commercial award criteria will be shared with bidders during the ITT stage in the documentation.
- Capability: Capability evaluation will consider suppliers' ability to deliver against Yorkshire Water's requirements, including but not limited to portfolio coverage, service delivery, value-added services, and governance. The full capability award criteria will be shared with bidders during the ITT stage in the documentation.
- Condition of participationshortlisting
The criteria used to select suppliers to tender are detailed in the Tender documents.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Software Reseller Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Sept 2025, 17:05 BST
- Last source update
- 16 Feb 2026, 09:34 GMT
- Award evaluation window
- Submission end – 9 Jan 2026
- Authority reference
CM3318- FTS notice number
2025/S 000-057882- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059d98Find a Tender
- How it runs
This procurement is being conducted using the Competitive Flexible Procedure under the Procurement Act 2023. The process will consist of Conditions of Participation Questionnaire and a Tender (ITT). Only those suppliers that meet the conditions of participation requirements will have their tenders evaluated.
A second round of tendering may be conducted. If required, the Authority reserves the right to shortlist the number of suppliers progressing from Round 1 to Round 2 of the ITT and to request a demo phase as part of the second round. The final contract award will be based on the refined award criteria, which will be communicated to suppliers during the course of the procedure.
The award criteria and their relative weightings are provided in the tender documents. All communications and submissions must be made electronically via Ariba.
How it was run
Official notice- Requests to participate (first stage)
- 20 Oct 2025, 12:00 BST
- Appointment period ends
- 20 Oct 2025, 12:00 BST
- Clarification deadline
- 10 Oct 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
www.yorkshirewater.com ↗ (www.yorkshirewater.com ↗)
Contact Dirkjan Verheij (dirkjan.verheij@yorkshirewater.co.uk) to join Ariba Buying Portal to access all the tender information. In case Dirkjan Verheij is on Annual Leave please contact Dharmesh Depala (dharmesh.depala1@yorkshirewater.co.uk)
Timeline
18 Sept 2025 → 1 Mar 2026 · 8 dates- Tender notice published18 Sept 2025, 17:05 BST
- Clarification questions by381 days ago10 Oct 2025, 23:59 BST
- Admission / appointment period ends371 days ago · period end, not a bid countdown20 Oct 2025, 12:00 BST
- Award decision expected by290 days ago9 Jan 2026, 23:59 GMT
- Assessment summaries sent256 days ago13 Feb 2026
- Latest notice published252 days ago16 Feb 2026, 09:34 GMT
- Standstill ends243 days ago25 Feb 2026, 23:59 GMT
- Contract starts240 days ago1 Mar 2026
Notice history
5 events · 3 releases on Find a Tender · since 18 Sept 2025- Tender notice published18 Sept 2025, 17:05 BSTUK4
- Tender notice published30 Sept 2025, 10:33 BSTUK4
- Contract award notice published16 Feb 2026, 09:34 GMTUK6
- Status changed to complete16 Feb 2026, 09:34 GMT
- Contract signature expected26 Feb 2026, 23:59 GMTscheduled
Published amendments (1)
Submission deadline has been updated. Deadline for submission is now on October 20th, 12:00pm.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ItalikSME, SCC (UK) LIMITED, Softcat Plc, SoftwareOne UK Limited1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2034Extensions: The initial contract term is three years (36 months), with the possibility of multiple 1-year extensions up to a maximum duration of eight years. | £125,000,000 | 13 Feb 2026standstill to 25 Feb 2026 | Standstill |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Italik LimitedFramework contractor
- SCC (UK) LIMITEDFramework contractor
- SOFTCAT PLCFramework contractor
- SOFTWAREONE UK LIMITEDFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: The tender documents will be provided through the Ariba Buying Portal
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender