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Published 17 Oct 2023, 12:18 BST

Official UK procurement notice

SPS 2727 - Term Maintenance Contract

Official notice

Authority: Royal Borough of Greenwich (Local council)

5 lotsServicesOpen procedureMax 1 lot to bidMax 1 lot per supplier
Sectors: Repair & Maintenance (50) Delivery: London (UKI51)
Published estimate£16,500,000total for 5 lots
Submissions closed 20 Nov 2023awarded 18 Mar 2024
Awarded to BCS (Electrical & Building) Services Ltd +4 more5 awards

What is being bought5 lots · detail below

Published requirement description

The Royal Borough of Greenwich has awarded suppliers to provide Cyclical and Reactive Maintenance works to its Corporate Estate (circa 760 buildings).

The awarded contracts are as follows:

Lot 1 – Electrical - BCS Electrical and Building Services Ltd

Lot 2 – Fire - Fire Systems Ltd

Lot 3 – Security - Sabre Security & R.F. Systems Ltd.

Lot 4 – Mechanical Gas - HGB Facilities Company

Lot 5 – Mechanical Air Con - Nixon Farrow Ltd

CPV: Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£16,500,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lot
Lot #15AwardedPublished value£6,000,000
Delivery: London
Extensions: The contracting authority shall have the right to extend the contract term for an additional three years in one yearly increments.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #2Fire Management SystemsPublished value£2,000,000

Lot 2 – Fire Management Systems including:

  • Hard-wired fire detection systems.
  • Wireless fire alarm detection systems.
  • Gas Suppression systems.
  • VESDA systems.
  • Fire beam detector systems.
  • Fire curtains.
  • Sprinkler systems.
  • Fire hose reels.
  • Fire extinguishers
  • Fire Safety Signage
  • Fire Alarm Remote Monitoring
Delivery: London
Extensions: The contracting authority shall have the right to extend the contract term for an additional three years in one yearly increments.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #3Security SystemsPublished value£1,500,000

Lot 3 - Security Systems – CCTV including:

  • Access control systems.
  • Automated doors and gates.
  • Automated barriers.
  • CCTV systems.
  • Intruder Alarm
  • Intruder Alarm Remote Monitoring
Delivery: London
Extensions: The contracting authority shall have the right to extend the contract term for an additional three years in one yearly increments.Variant bids: not allowed
50700000 Repair and maintenance services of building installations
Lot #4Mechanical – Gas Based SystemsPublished value£3,500,000

Lot 4 - Mechanical – Gas Based Systems including:

  • Building site Mechanical Supplies
  • Inspections, Testing and Surveys.
  • Gas services
  • Mechanical Pumps.
  • BMS
  • Plumbing Works.
  • Combined Heat and Power (CHP)
  • Low Carbon Technology Feasibility Studies
Delivery: London
Extensions: The contracting authority shall have the right to extend the contract term for an additional three years in one yearly increments.Variant bids: not allowed
50710000 Repair and maintenance services of electrical and mechanical building installations
Lot #5Mechanical – AC Based SystemsPublished value£3,500,000

Lot 5 - Mechanical – AC Based Systems including:

  • Fixed Mechanical Installations.
  • Temporary Mechanical Supplies.
  • Building site Mechanical Supplies
  • Inspections, Testing and Surveys.
  • Air Handling Units Large and Small.
  • Chillers.
  • Ventilation.
  • Air Source Heat Pumps.
  • Air Conditioning.
  • Low Carbon Technology Feasibility Studies
Delivery: London
Extensions: The contracting authority shall have the right to extend the contract term for an additional three years in one yearly increments.Variant bids: not allowed
50712000 Repair and maintenance services of mechanical building installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Oct 2023, 12:18 BST
Last source update
20 Mar 2024, 16:33 GMT
Award evaluation window
20 Nov 2023 – …
Authority reference
DN693340
FTS notice number
2024/S 000-009092
Classification (CPV)
Repair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of mechanical building installations
Delivery area
London (UKI51)
Official registry OCID
ocds-h6vhtk-040ca6 Find a Tender

Publisher note: The Contracting Authority intends to use the JCT Measured Term Contract 2016.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
20 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
20 Nov 2023, 12:05 GMT
Detailed submission instructions & authority contactsFrom official release

royalgreenwich.proactishosting.com ↗

Timeline

20 Nov 2023 → 20 Mar 2024 · 3 dates
  1. Submission deadline
    20 Nov 2023, 12:00 GMT
  2. Bids opened
    20 Nov 2023, 12:05 GMT
  3. Notice published
    20 Mar 2024, 16:33 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Mar 2024, 16:33 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 5
Awarded value £8,850,0005 contracts exc. VAT
Bids received 17
Contracts signed 5latest 18 Mar 2024
Awarded toValueDateStatus
Lot 1 · 55 awards
BCS (Electrical & Building) Services LtdSME£3,500,000 †—Awarded
Fire Systems LtdSME£850,000 †—Awarded
Sabre Security & RF Systems LimitedSME£500,000 †—Awarded
HGB FacilitiesSME£2,000,000 †—Awarded
Nixon Farrow LTDSME£2,000,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · 517bids———

Contracting authority & participating public bodies

Royal Borough of Greenwich

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 3rd Floor, The Woolwich Centre, 35 Wellington Street, Woolwich, London, London, SE18 6HQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.