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Published 10 Jan 2023, 18:09 GMT

Official UK procurement notice

Supply, Installation and Ongoing Maintenance and Support for Security Screening Equipment for Portsmouth International Port

Official notice

Authority: Portsmouth City Council (Local council)

GoodsOpen procedure
Sectors: Security, fire-fighting, police and defence equipment (35)Laboratory, optical and precision equipments (excl. glasses) (38)Repair & Maintenance (50) Delivery: South East (UKJ31)
Published estimate£500,000exc. VAT
Submissions closed 9 Feb 2023

What is being bought

Published requirement description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide the supply, installation, training and ongoing maintenance and support for 2 in number hold baggage x-ray machines, 4 in number carryon baggage x-ray machines and 2 in number walk through metal detection arches.

This equipment is required for Portsmouth International Port as they are currently extending the existing the passenger terminal building to provide a cruise annex for the check in of cruise passengers. This build is due to be finished and the building operational for June 2023. To this end, equipment MUST be installed and fully operational by Friday 30th June 2023.

The Contract will be The Council's standard contract for supplies for the initial supply, installation of the equipment and initial training. Alongside this, a maintenance contract will be established for five years with the option to extend for a further period of up to a five years, making a total term of 10 years, in increments to be agreed, subject to the agreement and performance of both parties.

The contract value is estimated to be between £400,000 - £500,000. This value includes for supply, installation, initial training and ongoing maintenance for the maximum 10 year period.

The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).

The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time:

  • Contract notice published /On In-tend Tuesday 10th January 2023
  • Deadline for requests for clarification Friday 27th January 2023 at 17:00
  • Tender return deadline Thursday 9th February 2023 at 1200 hours
  • Evaluation of tenders completed Friday 17th February 2023
  • Award decision notified to tenderers Monday 20th February 2023
  • Standstill period Monday 20th February 2023 - Thursday 2nd March 2023
  • Contract award Friday 3rd March 2023

Application is via submission of completed tender by 9th February at 12:00 (Noon) via the Council's e-sourcing system InTend.

  • Recurrence: This will be dependent on the nature of future requirements and the need for a new contract depending on longevity of equipment.

CPV: Baggage-scanning equipment · Metal detectors · Repair and maintenance services of X-ray equipment · Security equipment · X-ray inspection equipment

The lotProcurement structure

single lot · value published
Lot #1See short description aboveRenewalPublished value£500,000
Delivery: South East · Portsmouth International Port
Extensions: The initial maintenance contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments subject to the agreement and performance of both parties. · The initial maintenance contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments subject to the agreement and performance of both parties.Variant bids: not allowed
35124000 Metal detectors38581000 Baggage-scanning equipment38582000 X-ray inspection equipment50421200 Repair and maintenance services of X-ray equipment

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · This will be dependent on the nature of future requirements and the need for a new contract depending on longevity of equipment.

First published
10 Jan 2023, 18:09 GMT
Last source update
10 Jan 2023, 18:09 GMT
Award evaluation window
9 Feb 2023 – …
FTS notice number
2023/S 000-000733
Classification (CPV)
Baggage-scanning equipmentMetal detectorsRepair and maintenance services of X-ray equipmentSecurity equipmentX-ray inspection equipment
Delivery area
South East (UKJ31)
Official registry OCID
ocds-h6vhtk-03965c Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/portsmouthcc/aspx/home ↗

Submission deadline
9 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Feb 2023, 13:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/portsmouthcc/aspx/home ↗

Timeline

10 Jan 2023 → 9 Feb 2023 · 3 dates
  1. Notice published
    10 Jan 2023, 18:09 GMT
  2. Submission deadline
    9 Feb 2023, 12:00 GMT
  3. Bids opened
    9 Feb 2023, 13:00 GMT

Contracting authority & participating public bodies

Portsmouth City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices,Guildhall Square, PORTSMOUTH, South East, PO1 2ALContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body LondonContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.