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Published 4 Jul 2022, 16:19 BST

Official UK procurement notice

Tender for the Provision of a Maintenance and Support Contract for an Elekta Neuromag® Triux Basic Measurement System With IHR to the University of Birmingham

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Repair & Maintenance (50) Delivery: West Midlands (UKG31)
Awarded value£286,352published contract · exc. VAT
Submissions closed 3 Aug 2022awarded 25 Aug 2022
Awarded to Megin Oy
Contract term 3 yrsends 6 Sept 2025 · starts 7 Sept 2022

What is being bought

Published requirement description

The University of Birmingham invites tenders for supply of a three-year Maintenance and Support contract for a MEG system and associated IHR (Elekta Neuromag® TRIUX Basic Measurement System with IHR) located at the Centre for Human Brain Health,

University of Birmingham. The contract provider will be able to fully service, repair, troubleshoot any issues associated with this system. The provider will ensure a quality, customer service level and will ensure the system and its operators are fully supported.

This will include but not be exclusive to 24/7 emergency response, parts, and on-site attendance within 48 hours.

This project may be funded by the European Regional Development Fund (ERDF) or;

  • European Structural and Investment Fund (ESIF) or;
  • Research Councils UK (RCUK), the strategic partnership of the UK's seven Research Councils.

CPV: Magnetometer geophysical instruments · Repair and maintenance services

The lotProcurement structure

single lot · no lot value published
Lot #1The University of Birmingham invites tenders for supply of a three-year Maintenance…Awarded 3 yrs

The University of Birmingham invites tenders for supply of a three-year Maintenance and Support contract for a MEG System with IHR (Elekta Neuromag® TRIUX Basic Measurement System with IHR - This TRIUX MEG system has 306 sensors distributed over

the head with 204 planar gradiometers and 102 magnetometers supported by noise-resilient ARMOR(TM) sensor technology) located at the Centre for Human Brain Health, University of Birmingham.

The provider will ensure a quality, customer service level and will ensure the system and its operators are fully supported and trained where necessary.

  1. Technical Support;

i. Remote Support via phone, email or online.

ii. Access to relevant software releases, manuals and general technical information.

  1. Usage Support;

i. Remote support via phone, email or online.

  1. Planned Maintenance (yearly);

i. Planned yearly maintenance visits in coordination with the Centre/Facility lead.

ii. This will include software updates, preventative solutions to mitigate issues and ensure performance.

  1. Parts and Corrective Maintenance;

i. Parts will be included within the service contract.

ii. Reactive maintenance for on-site repairs.

iii. On site attendance within 48 hours.

  1. Guarantee for Uptime above 95% threshold during a 12-month period

The maintenance/support required needs to include:

  • tuning and/or replacement of faulty SQUID sensors
  • maintenance of electronics rack
  • maintenance of dewar (warmup and vacuum pumping)
  • maintenance of He recycler
  • maintenance of peripherals including participants support ('chair')
  • maintenance of MSR
Contract period: 7 Sept 2022 – 6 Sept 2025 (3 yrs)
Delivery: West Midlands
Variant bids: not allowed
38260000 Magnetometer geophysical instruments

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (5)
  • Compliance to the Specifications: 45%
  • Delivery and Training: 20%
  • Contract Acceptance: 5%
  • Standard Supplier Questionnaire (SQ): 10%
  • price: 20%
Published award criteria (5)
  • Compliance to the Specifications: 45
  • Delivery and Training: 20
  • Contract Acceptance: 5
  • Standard Supplier Questionnaire (SQ): 10
  • Price: 20
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Jul 2022, 16:19 BST
Last source update
13 Sept 2022, 09:55 BST
Award evaluation window
3 Aug 2022 – …
Authority reference
SC10894/22
FTS notice number
2022/S 000-025595
Classification (CPV)
Magnetometer geophysical instrumentsRepair and maintenance services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-034dc6 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
3 Aug 2022, 11:59 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
3 Aug 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/universityofbirmingh… ↗

Timeline

3 Aug 2022 → 13 Sept 2022 · 4 dates
  1. Submission deadline
    3 Aug 2022, 11:59 BST
  2. Bids opened
    3 Aug 2022, 12:00 BST
  3. Contract starts
    7 Sept 2022, 00:00 BST
  4. Notice published
    13 Sept 2022, 09:55 BST

Notice history

2 events · 2 releases on Find a Tender · since 13 Sept 2022
  1. Status changed to complete
    13 Sept 2022, 09:55 BST
  2. Buyer details updated
    13 Sept 2022, 09:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £286,3521 contract exc. VAT
Bids received 1
Contracts signed 1latest 25 Aug 2022
Awarded toValueDateStatus
Megin Oy£286,352 †—Awarded

Contracts

  • Contract 025595-2022-1 · Megin Oy

    Signed
    25 Aug 2022
    Value
    £286,352
    Period
    … – 6 Sept 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

2 public bodies on the notice

THE UNIVERSITY OF BIRMINGHAM

Contracting authorityEducationBody governed by public lawEducation GB-COH: RC000645 EDGBASTON, BIRMINGHAM, West Midlands, B152TTContact name, email

Dispute resolution & review bodies

  • University of BirminghamReview body Birmingham

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.