Official UK procurement notice
The provision of Mechanical Services for Sutton Housing Partnership on Behalf of the London Borough of Sutton.
Authority: London Borough of Sutton (Local council)·On behalf of: EXCEEDING LIMITED
What is being bought
Published requirement descriptionThe Authority is seeking to appoint a Service Provider to deliver a comprehensive domestic gas and mechanical services contract across its housing stock, currently comprising approximately 5,650 gas-heated properties together with a smaller number of properties served by other heating fuels or technologies. The Authority also has responsibility for a number of communal and commercial heating systems, communal water tanks, and a specialist emergency gas network serving Regal Crescent, all of which fall within the scope of this Contract.
This procurement provides the opportunity for the Authority to appoint a partner who can demonstrate a proven track record of delivering services of this nature, and who can bring genuine continuous improvement, resilience and resident focus to the Contract from mobilisation onward.
CPV: Central-heating installation work · Heating engineering services for buildings · Mechanical engineering services · Mechanical installations · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£12,000,000
- Economic & financial standing
Information on the legal and financial conditions of participation are available in the tender documentation.
- Technical & professional ability
Information on the Technical ability conditions of participation are available in the tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: The weighing for quality is 60% which includes social value. More information on the weighting sub criteria is available in the tender pack.
- Price: The weighing for price is 40%. More information on the weighting sub criteria is available in the tender pack.
- Economic & financial standing
Information on the legal and financial conditions of participation are available in the tender documentation.
- Technical & professional ability
Information on the Technical ability conditions of participation are available in the tender documentation.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £7,992,701 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How London Borough of Sutton buys Miscellaneous engineering services (CPV 7133), and who usually turns up
London Borough of Sutton’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Miscellaneous engineering services (CPV 7133) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 94 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5% / 36%
2–320% / 27%
4–635% / 9%
7+40% / 27%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate47% / 83%
Within ±2%32% / 17%
Above estimate21% / 0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7131Published estimate£12m
This lot is listed as CPV 7131. The table above uses the notice category.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid8%
2–319%
4–655%
7+18%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 6 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£9.4m–£12m
Estimate£12m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £3.0m30 awards in 36m · last 1 month ago | 3 live · £492k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=2 | |
Keegans LtdSME | £3.2m7 awards in 36m · last 2 months ago | 1 live · £20k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 |
| £30m1 award in 36m · last 4 months ago | 1 live · £30m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 | |
| £2.2m11 awards in 36m · last 1 month ago | 4 live · £4.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=1 | |
| £786k9 awards in 36m · last 1 month ago | 4 live · £557k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 25% below n=5 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 21 Oct 2026, 14:18 BST
- Last source update
- 21 Oct 2026, 14:18 BST
- Award evaluation window
- Submission end – 20 Jan 2027
- Authority reference
DN833498- FTS notice number
2026/S 000-099529- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078cf5Find a Tender
How to participate & submission route
Official notice Submit via London Tenders Portal- Requests to participate (first stage)
- —
- Tender submission deadline
- 23 Nov 2026, 12:00 GMT
- Clarification deadline
- 13 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted via the Contract Authorities e-procurement system that is available via the London Tenders Portal (www.londontenders.org ↗) reference DN833498.
Timeline
21 Oct 2026 → 8 Mar 2027 · 5 dates- Tender notice published7 days ago21 Oct 2026, 14:18 BST
- Today29 Oct 2026
- Clarification questions byin 14 days13 Nov 2026, 12:00 GMT
- Submission deadlinein 24 days23 Nov 2026, 12:00 GMT
- Award decision expected byin 83 days20 Jan 2027, 23:59 GMT
- Contract startsin 129 days8 Mar 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Oct 2026, 14:18 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- EXCEEDING LIMITEDProcuring entityExceeding Limited prepare the tender pack documents and will undertake to manage the evaluation of the procurement
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The tender documents are available via the London Tender Portal reference DN833498.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender