Official UK procurement notice
Totton & Eling Town Council, Grounds Maintenance Contract Totton and Eling Town Council
Authority: Totton and Eling Town Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionFollowing challenge during the standstill period as stated in the original contract award notice published 05/03/2026, additional assessment summary details have been provided to all bidders directly by email and this new contract award tender is being published with a new standstill period stipulated.
Please note, in generating a new contract award tender the online system has defaulted to referring to contracts 6-10 whereas these should be shown as contracts 1-5. To make clear, contracts and lots listed below are as per the procurement and previous award notice and are not additional contracts.
Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.
Thank you for participating in this procurement and for submitting a tender response. Totton & Eling Town Council (T&ETC) has now concluded the evaluation of all tenders recieved and, on the basis of the evaluation process, we are pleased to confirm that the following contractors have been successful for the sections as detailed, Lot Section 1, WWCS Environmental Services Ltd, Lot Sections 2, 3 and 5, KR Commercial Ltd. and Lot Section 4, Hawksworth Garden Services Ltd., and, that T&ETC has decided to proceed with the award of the Totton & Eling Town Council, Grounds Maintenance Contract. Please note the evaluation process was overseen by a panel of two officers and one independent councillor.
In accordance with the Procurement Act 2023, T&ETC will now observe an eight (8) working days Standstill Period. The Standstill Period will commence on 11/03/2026 and conclude at midnight on 23/03/2026.
- The authority expects to re-tender this requirement around 15 Jan 2029, 23:59 GMT.
CPV: Floral-display services · Grounds maintenance services · Hedge trimming · Ornamental and pleasure gardens maintenance services · Parks maintenance services · Sports fields maintenance services · Tree pruning · Weed-clearance services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£526,247 together) · win at most 3 of themLot #1Prestige Grounds MaintenanceAwardedRenewalPublished value£119,668
2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.
2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
- Economic & financial standing
See tender document
- Technical & professional ability
This part of the ground's maintenance contract is reserved for
those who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher. Relevant comparable experience of an equivalent level will be taken into consideration. See tender document
Lot #2Grounds Maintenance & TreesAwardedRenewalPublished value£77,867
2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b
and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.
2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
- Economic & financial standing
See tender document
- Technical & professional ability
See tender document
Lot #3Grass Cutting & Pond ManagementAwardedRenewalPublished value£90,729
2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.
2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.
- Economic & financial standing
See tender document
- Technical & professional ability
See tender document
Lot #4Grounds Maintenance & DitchesAwardedRenewalPublished value£203,810
2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.
- Economic & financial standing
See tender document
- Technical & professional ability
See tender document
Lot #5Grass Cutting, Rewilding & Minor Hedge WorksAwardedRenewalPublished value£34,173
2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.
2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
- Economic & financial standing
See tender document
- Technical & professional ability
See tender document
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 15 Jan 2029
- First published
- 13 Jan 2026, 13:56 GMT
- Last source update
- 10 Mar 2026, 21:28 GMT
- Award evaluation window
- Submission end – 6 Mar 2026
- FTS notice number
2026/S 000-002687- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0604b0Find a Tender- Contract terms summary
See tender document
- Risks
See tender document
How it was run
Official notice- Submission deadline
- 20 Feb 2026, 12:00 GMT
- Clarification deadline
- 12 Feb 2026, 17:00 GMT
- Electronic submission
- Not allowed
- Accepted languages
- en
Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026. Any tenders received by any other method will not be considered.
Timeline
13 Jan 2026 → 1 Apr 2026 · 7 dates- Tender notice published289 days ago13 Jan 2026, 13:56 GMT
- Clarification questions by259 days ago12 Feb 2026, 17:00 GMT
- Submission deadline251 days ago20 Feb 2026, 12:00 GMT
- Assessment summaries sent238 days ago5 Mar 2026
- Award decision expected by236 days ago6 Mar 2026, 23:59 GMT
- Latest notice published232 days ago10 Mar 2026, 21:28 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
9 events · 5 releases on Find a Tender · since 13 Jan 2026- Tender notice published13 Jan 2026, 13:56 GMTUK4
- Tender notice published30 Jan 2026, 13:23 GMTUK4
- Tender notice published6 Feb 2026, 17:06 GMTUK4
- Tender notice published12 Feb 2026, 17:19 GMTUK4
- Contract award notice published5 Mar 2026, 21:44 GMTUK6
- Status changed to complete5 Mar 2026, 21:44 GMT
- Contract award notice published10 Mar 2026, 21:28 GMTUK6
- Contract signature expected17 Mar 2026, 23:59 GMTscheduled
- Contract signature expected24 Mar 2026, 23:59 GMTscheduled
Published amendments (3)
14/01/26 Question: Length of tender in relation to the estimated total value of contract - To confirm that the estimated total value of the contract stated is for three (3 years). 14/01/26 Question: Presence of contractor information form - this was originally viewed as effectively the introduction form but, following comments, we have added a new form (page 1) within the tender. 14/01/26 Question…
30/01/26 Question: Clarification on duplication of maps across sections - Please be mindful that colours on duplicated maps may differ or that colours on maps may only be reference in one section and not the other e.g. Section 3, Map 7 and Section 4, Map 7. Section 3 schedule (pages 16 and 17) refers to grass cutting (green) and weeding. Section 4 schedule (page 19) refers to ditch maintenance (…
10/02/26 Question: Clarification on hedge height Page 14, 2.2.13 and 2.2.17 in relation to section 2, map 6 - The hedge in this setting currently sits some height above 1.2m. We are happy for it to be maintained at its existing height. 10/02/26 Question: Clarification on additional line markings Page 17, 2.3.15 - We may request additional markings beyond the defined football season should we rece…
Routine re-releases (5)
- 2026-01: 2 releases · 13 Jan 2026, 30 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Prestige Grounds Maintenance2 awards | |||
| WWCS Environmental Services Ltd.SMELot Section 1. Prestige Grounds Maintenance1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. | £104,940same award published again · counted once | 5 Mar 2026 | Awarded |
| WWCS Environmental Services Ltd.SMELot Section 1. Prestige Grounds Maintenance1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. | £104,940 | 5 Mar 2026 | Awarded |
| Lot 2 · Grounds Maintenance & Trees2 awards | |||
| KR Commercial Ltd.SMELot Section 2. Grounds Maintenance & Trees1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. | £52,500same award published again · counted once | 5 Mar 2026 | Awarded |
| KR Commercial Ltd.SMELot Section 2. Grounds Maintenance & Trees Lots1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. | £52,500 | 5 Mar 2026 | Awarded |
| Lot 3 · Grass Cutting & Pond Management2 awards | |||
| KR Commercial Ltd.SMELot Section 3. Grass Cutting & Pond Management1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Additional pitch marking as clause 2.3.15 | £84,000same award published again · counted once | 5 Mar 2026 | Awarded |
| KR Commercial Ltd.SMELot Section 3. Grass Cutting & Pond Management1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Additional pitch marking as clause 2.3.15 | £84,000 | 5 Mar 2026 | Awarded |
| Lot 4 · Grounds Maintenance & Ditches2 awards | |||
| Hawksworth Garden Services Ltd.SMELot Section 4. Grounds Maintenance & Ditches1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Grass cutting extra cut as clause 2.4.9 | £132,111same award published again · counted once | 5 Mar 2026 | Awarded |
| Hawksworth Garden Services Ltd.SMELot Section 4. Grounds Maintenance & Ditches1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Grass cutting extra cut as clause 2.4.9 | £132,111 | 5 Mar 2026 | Awarded |
| Lot 5 · Grass Cutting, Rewilding & Minor Hedge Works2 awards | |||
| KR Commercial Ltd.SMELot Section 5. Grass Cutting, Rewilding & Minor Hedge Works1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Grass cutting extra cut as clause 2.5.11/2.5.14 | £20,985same award published again · counted once | 5 Mar 2026 | Awarded |
| KR Commercial Ltd.SMELot Section 5. Grass Cutting, Rewilding & Minor Hedge Works1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel. · Options: Grass cutting extra cut as clause 2.5.11/2.5.14 | £20,985 | 5 Mar 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Prestige Grounds Maintenance | 8final-stage tenders | 8 | 0 | — |
| 2 · Grounds Maintenance & Trees | 11final-stage tenders | 11 | 0 | — |
| 3 · Grass Cutting & Pond Management | 10final-stage tenders | 10 | 0 | — |
| 4 · Grounds Maintenance & Ditches | 10final-stage tenders | 10 | 0 | — |
| 5 · Grass Cutting, Rewilding & Minor Hedge Works | 10final-stage tenders | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- Hawksworth Garden Services Ltd.Awarded supplier
- KR Commercial Ltd.Awarded supplier
- WWCS Environmental Services LtdAwarded supplier
- WWCS Environmental Services Ltd.Awarded supplier
Official documents & specifications (19)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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