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Find a TenderAwardedContract award notice
Published 10 Jul 2025, 16:04 BST

Official UK procurement notice

Town Hall fire alarm replacement project 2025

Official notice

Authority: Wokingham Town Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: UKNorth East (UKC)North West (UKD)
+7 moreYorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£30,000£30,000 inc. VAT38% above final estimate
Submissions closed 29 Aug 2025awarded 8 Sept 2025
Awarded to SURREY FIRE & SAFETY LIMITED
Contract term 2 moends 28 Nov 2025 · starts 29 Sept 2025

What is being bought

Published requirement description

Replacement of the town hall fire alarm system against a specific scope of works published by the town council. Supply of goods and installation.

CPV: Burglar and fire alarms

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moSMEPublished value£30,000
Contract period: 29 Sept 2025 – 28 Nov 2025 (2 mo)Value: £30,000 exc. VAT · £30,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
31625000 Burglar and fire alarms

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The following criteria will be considered when making the award decision: * Alignment with the scope of works * Price * Availability of local engineers to respond to call outs * Ability to adhere to a 2 to 4 hour call out SLA * Organisation accredited by a recognised body, and membership of recognised body such as CHAS or similar

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Jul 2025, 16:04 BST
Last source update
8 Sept 2025, 17:08 BST
FTS notice number
2025/S 000-039054
Latest notice
Contract award notice (UK6)
Classification (CPV)
Burglar and fire alarms
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 moreSouth East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-055d24 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
29 Aug 2025, 12:00 BST
Clarification deadline
28 Aug 2025, 17:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders can be submitted to tenders@wokingham-tc.gov.uk or via post. Please see details in the attached documentation.

www.wokingham-tc.gov.uk ↗

Timeline

10 Jul 2025 → 29 Sept 2025 · 5 dates
  1. Tender notice published
    10 Jul 2025, 16:04 BST
  2. Clarification questions by
    28 Aug 2025, 17:00 BST
  3. Submission deadline
    29 Aug 2025, 12:00 BST
  4. Latest notice published
    8 Sept 2025, 17:08 BST
  5. Contract starts394 days ago
    29 Sept 2025, 00:00 BST

Notice history

7 events · 4 releases on Find a Tender · since 10 Jul 2025
  1. Tender notice published
    10 Jul 2025, 16:04 BST
    UK4
  2. Tender notice published
    11 Jul 2025, 14:53 BST
    UK4
  3. Deadline moved to 29 Aug 2025, 12:00 BST
    11 Jul 2025, 14:53 BST
    +7 days · was 22 Aug 2025, 12:00 BST
  4. Tender notice published
    4 Aug 2025, 15:46 BST
    UK4
  5. Contract award notice published
    8 Sept 2025, 17:08 BST
    UK6
  6. Status changed to complete
    8 Sept 2025, 17:08 BST
  7. Contract signature expected
    19 Sept 2025, 23:59 BST
    scheduled
Published amendments (2)

Please note the closure date for submissions is noon on Friday 29th August, not Friday 22nd August.

Addition of latest asbestos report for the town hall

Routine re-releases (4)
  • 2025-07: 1 release · 10 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £41,4001 award exc. VAT
Bids received 1312 from SMEs
Awarded toValueDateStatus
SURREY FIRE & SAFETY LIMITED22 Sept 2025 – 21 Sept 2026£41,4008 Sept 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders120—

Contracting authority & participating public bodies

Wokingham Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWQG-9981-CZYG Town Hall, Market Place, Wokingham, South East, RG40 1ASContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • SURREY FIRE & SAFETY LIMITEDAwarded supplierGB-COH: 03429470GB-PPON: PCVJ-8694-ZMPX Unit 6 Unit 6 Camberley Business Centre, Camberley, South East, GU15 3DPContact email

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender