Find a TenderClosedTender notice

Published 19 Nov 2025, 16:49 GMT

Official UK procurement notice

Walmer Beach Outdoor Gym & Safety Surface

Authority: Walmer Town Council (Local council)

WorksBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable

Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Construction & Civil Engineering (45)Installation services (except software) (51) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£120,000£144,000 inc. VAT

Submissions closed 12 Jan 2026

Contract term 3 moends 30 Jun 2026 · starts 13 Apr 2026

What is being bought

Published requirement description

This project will install a free, inclusive outdoor gym directly onto a shingle beach on Walmer seafront.

The quote must include the supply and installation, (including all groundworks) of all equipment and of an appropriate non-slip safety surface and base design. All products supplied must confirm to BE EN 16630:2015.Our ideal outdoor gym will contain a selection of resistance, cardio, cross training and balance/mobility equipment. A list of preferred equipment is set out within the detailed specification Appendix 2 of the ITQ documents.

CPV: Construction work · Installation services of machinery and equipment · Sports goods and equipment

The lotProcurement structure

single lot · value published

Lot #1 3 moSMEPublished value£120,000

Contract period: 13 Apr 2026 – 30 Jun 2026 (3 mo)Value: £120,000 exc. VAT · £144,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

37400000 Sports goods and equipment 45000000 Construction work 51500000 Installation services of machinery and equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The detailed methodology is set out in the ITQ Instruction Document - Section 2. Offers will be evaluated on the prospective contractor submitting the most economically advantageous quotation, based on quality. The overall assessment ratio is 90% quality, 10% cost. A panel will evaluate each response to a set of technical questions , each of which will be weighted and each response will be scored out of a maximum of 5 points. The details of the technical questions and the scoring methodology are set out in the ITQ Instruction Document section 2.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 19 Nov 2025, 16:49 GMT
Last source update: 19 Nov 2025, 17:00 GMT
FTS notice number: 2025/S 000-075409
Latest notice: Tender notice (UK4)
Classification (CPV): Construction workInstallation services of machinery and equipmentSports goods and equipment
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-05e4cf Find a Tender

Contract terms

Reserved participation area: K02000001

How it was run

Official notice

Submission deadline: 12 Jan 2026, 17:00 GMT
Clarification deadline: 18 Dec 2025, 12:00 GMT
Electronic submission: Not allowed

Detailed submission instructions & authority contactsFrom official release

Submissions should be clearly marked "Walmer Beach Outdoor Gym & Safety Surface Quote Document - CONFIDENTIAL" and sent by post to:

The Clerk

Walmer Town Council

62 The Strand

Walmer

Kent, CT14 7RQ

Timeline

19 Nov 2025 → 13 Apr 2026 · 4 dates

Tender notice published342 days ago
19 Nov 2025, 16:49 GMT
Clarification questions by313 days ago
18 Dec 2025, 12:00 GMT
Submission deadline288 days ago
12 Jan 2026, 17:00 GMT
Contract starts198 days ago
13 Apr 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 19 Nov 2025

Tender notice published
19 Nov 2025, 16:49 GMT
UK4
Tender notice published
19 Nov 2025, 17:00 GMT
UK4

Published amendments (1)

Minor changes to text included within the notice.

Contracting authority & participating public bodies

Walmer Town Council

Contracting authorityPublic authority - sub-central government GB-PPON: PRWX-5945-CCRH 62 The Strand,, Walmer, South East, CT14 7DPContact name, email, phone

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPDFWalmer Beach Outdoor Gym & Safety Surface Invitation to Quote Instruction Document.
Bidding documents and specifications tenderBidding documents and specificationsPDFWalmer Beach Outdoor Gym & Safety Surface Specification Document - Appendix A
Bidding documents and specifications tenderBidding documents and specificationsPDFWalmer Beach ITQ Instruction Document Appendix B
Bidding documents and specifications tenderBidding documents and specificationsDOCXWalmer Beach Outdoor Gym and Safety Surface ITQ Response Document.

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Nov 2025, 17:00 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender19 Nov 2025, 16:49 GMT