Official UK procurement notice
WCC Road Condition Machine Surveys
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (WCC) County Highways, has a duty to maintain the carriageway network. To ensure we know the condition of the network and can plan treatments to keep the network in as good condition as possible we carry out road condition surveys. There is also a requirement by DfT to provide annual data in line with PAS 2161 and Road Condition Indicator (RCI) 130-01 & RCI130-02 for the classified network.
This was not a direct award but a restricted tender from an approved list of suppliers from the Department of Transport that authorities can select from.
Local highway authorities are expected to select a technology that is PAS2161 compliant. The list of suppliers were technology providers of PAS2161 demonstrated survey technologies.
CPV: Surface surveying services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Apr 2025, 10:53 BST
- Last source update
- 13 Mar 2026, 11:38 GMT
- Authority reference
WAR - 0019- FTS notice number
2026/S 000-022870- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0509e2Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
Further competition ran from a defined list of suppliers indicated by the Department for Transport with the approved technical ability to perform the service.
How it was run
Official notice- Submission deadline
- —
Timeline
30 Apr 2025 → 1 Apr 2026 · 6 dates- Planning notice published30 Apr 2025, 10:53 BST
- Market engagement16 May 2025, 23:59 BST
We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 22422.
The Council would be grateful if you could complete the questions in the market testing document and respond by 16th May 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets.
The procurement documents are available for unrestricted and full direct access, free of charge, at
intendhost.co.uk/csw-jets/aspx/Home ↗
Additional information can be obtained from the above-mentioned address.
Contact Details:
If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets
- Next notice expected14 Jul 2025, 23:59 BST
- Standstill ends257 days ago11 Feb 2026, 23:59 GMT
- Latest notice published227 days ago13 Mar 2026, 11:38 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 30 Apr 2025- Preliminary market engagement notice published30 Apr 2025, 10:53 BSTUK2
- Transparency notice published22 Jan 2026, 14:54 GMTUK5
- Status changed to complete22 Jan 2026, 14:54 GMT
- Procurement method changed22 Jan 2026, 14:54 GMT
- Contract award notice published2 Feb 2026, 12:44 GMTUK6
- Contract signature expected12 Feb 2026, 23:59 GMTscheduled
- Contract details notice published13 Mar 2026, 11:38 GMTUK7
Routine re-releases (4)
- 2025-04: 1 release · 30 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VAISALA LTD12 Feb 2026 – 12 Feb 2031 · up to 12 Feb 2035Extensions: The initial contract period is 5 years with a possible extension of 3 years plus 1 year. · Options: The Council reserves the right to make additional purchases during the contract that fall under the category of highways condition surveys. | £709,679 | 2 Feb 2026 | Awarded |
Contracts
Contract 1 · VAISALA LTD
- Signed
- 11 Feb 2026
- Value
- £709,679
- Period
- 12 Feb 2026 – 12 Feb 2031 · up to 12 Feb 2035 with extensions
- Status
- active
- Extensions
- The initial contract period is 5 years with a possible extension of 3 years plus 1 year.
- Options
- The Council reserves the right to make additional purchases during the contract that fall under the category of highways condition surveys.
4 agreed KPIs: ACCURATE AND TIMELY SUBMISSION OF SURVEY DATA · INVOICING ACCURACY · TIMELY SUBMISSION OF PROJECT PLANS …
- ACCURATE AND TIMELY SUBMISSION OF SURVEY DATA
- INVOICING ACCURACY
- TIMELY SUBMISSION OF PROJECT PLANS
- DELIVERY OF TENDERED SOCIAL VALUE COMMITMENTS
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- VAISALA LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender