Official UK procurement notice
Windlesham Parish Council Festive Lights & Trees OCID: ocds-h6vhtk-0546bf
Authority: Windlesham Parish Council (Local council)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Transport Equipment & Vehicles (34)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£60,000≈ £27k / year · £72,000 inc. VAT
Submissions closed 4 Jul 2025awarded 11 Jul 2025
Awarded to Carolyn Hollier
Contract term 2 yrs 3 moends 31 Jan 2028 · starts 1 Nov 2025
What is being bought
Published requirement descriptionSupply and installation of 3 Christmas Trees, lights, decorations, and fencing, plus the supply of lamp column motifs in three villages over a period of 3 years.
CPV: Christmas tree · Electrical machinery, apparatus, equipment and consumables; lighting · Event services · Installation services of electrical equipment · Street-lighting equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Experience and Track Record: 30%
- Quality of Products and Services: 40%
- Value for Money: 30%
Published award criteria (3)
- Value for Money: Competitive pricing with a clear cost breakdown. Offers the best value while ensuring quality service and materials.
- Experience and Track Record: Proven ability to deliver similar Christmas tree and lighting projects. Strong references and case studies to support past performance.
- Quality of Products and Services: Specification and durability of Christmas trees and lighting, compliance with safety standards (e.g., HERS certification), and overall service reliability.
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2025, 14:26 BST
- Last source update
- 29 Jul 2025, 09:26 BST
- Authority reference
Christmas 2025- FTS notice number
2025/S 000-031554- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0546bfFind a Tender
Contract terms
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 4 Jul 2025, 14:00 BST
- Clarification deadline
- 27 Jun 2025, 14:00 BST
- Electronic submission
- Not allowed
Detailed submission instructions & authority contactsFrom official release
SUBMISSION INFORMATION:
Tenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer.
Timeline
11 Jun 2025 → 1 Nov 2025 · 5 dates- Tender notice published11 Jun 2025, 14:26 BST
- Clarification questions by27 Jun 2025, 14:00 BST
- Submission deadline4 Jul 2025, 14:00 BST
- Latest notice published29 Jul 2025, 09:26 BST
- Contract starts362 days ago1 Nov 2025
Notice history
4 events · 2 releases on Find a Tender · since 11 Jun 2025- Tender notice published11 Jun 2025, 14:26 BSTUK4
- Contract award notice published29 Jul 2025, 09:26 BSTUK6
- Status changed to complete29 Jul 2025, 09:26 BST
- Contract signature expected1 Aug 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £60,0001 award exc. VAT
Bids received 44 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Carolyn HollierSME1 Nov 2025 – 31 Jan 2028 | £60,000 | 11 Jul 2025 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Carolyn HollierAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Notice
- Bidding documents and specifications Technical Specifications
- Bidding documents and specifications Bidding documents
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender