Official UK procurement notice
Windows and Doors · UK public procurement notice
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)
What is being bought4 lots · detail below
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes
and manages a range of framework and DPS agreements. Our membership has now
grown to 251 public sector organisations including housing associations and
ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services,
Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like-minded procurement
consortia - Westworks, South East Consortium and Advantage South West. The
membership list for these three consortia may be obtained from the following
website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM wishes to procure and enter into framework agreements with multiple Service providers for the Supply & Supply and Installation of Windows and Doors as well as Composite Fire Doors.
The framework will be tendered and awarded based on the following lots:
Lot 1 - Supply only of Windows and Doors
Lot 2 - Supply and Installation of Windows and Doors
Lot 3 - Supply only of Composite Fire Door Sets
Lot 4 Supply and Installation of Composite Fire Doors Sets
Contracting Authorities who require a service provider to provide replacement Window and Doors & Composite Fire Door Sets can compliantly procure a single contractor via EEM0073.
Contracting Authorities can use either a Direct Selection or Mini Competition to appoint a service provider and only the service providers who sit on the Framework.
CPV: Fire doors · Windows, doors and related items
How this framework works
From the published notice- Bids received
- 4 bids received · 6 suppliers appointed
- Framework period
- 4 yrs from 5 Apr 2022
Lots and requirements (4)Procurement structure
4 lots · no lot values published · win at most 4 of them · same evaluation weights on every lotLot #1Supply Only of Windows and DoorsAwarded
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Windows and Doors.
Lot One will provide EEM Members with a route to procure Windows and Doors on a Supply only basis.
The Windows and doors on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot One will be able to offer EEM Members the following:
PVCu Windows
PVCu Door Sets including Patio Doors
Composite Door Sets
Aluminium Windows were included as an optional requirement.
As a minimum requirement products supplied need to comply with relevant standards and windows and door test evidence needs to have complied with the relevant British Standard or Product Assessment Scheme as well as be certified by a UKAS accredited body such as BSI Kitemark, BM Trada or similar.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
All Windows supplied need to conform to
BSI Kitemark accreditation to BS7412, PAS24, BSEN ISO 9001, Disabilities discriminations act part 3, Housing Providers Disability equality duty, Building Regulations Part A, B, E, F,K, L, M, N, BSEN 1670, BS7413, BSEN12608
Lot #2Supply and Installation of Windows and DoorsCancelled
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Windows and Doors.
Lot Two will provide EEM Members with a route to procure Windows and Doors on a Supply & Installation basis.
The Windows and doors on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Two will be able to offer EEM Members the following:
PVCu Windows
PVCu Door Sets including Patio Doors
Composite Door Sets
Full Installation Service
Aluminium Windows were included as an optional requirement.
As a minimum requirement products supplied need to comply with relevant standards and windows and door test evidence needs to have complied with the relevant British Standard or Product Assessment Scheme as well as be certified by a UKAS accredited body such as BSI Kitemark, BM Trada or similar.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
All Windows supplied need to conform to
BSI Kitemark accreditation to BS7412, PAS24, BSEN ISO 9001, Disabilities discriminations act part 3, Housing Providers Disability equality duty, Building Regulations Part A, B, E, F,K, L, M, N, BSEN 1670, BS7413, BSEN12608
Installation shall be as the manufacturers instructions and comply in all aspects to BS8000 Workmanship on Construction sites. Introduction and General Principles. And on completion all frames cleaned inside and out with manufacturer approved products.
Final Installation checks to include all opening lights and casements function correctly and are fitted square with in the frame, all locking points engage and all hardware operates correctly. No gaps, scratches or other defects are present and that the frame perimeter is correctly sealed.
Surveyors need to be properly trained and suitably experienced to undertake fenestration surveys.
Lot #3Supply only of Composite Fire Door SetsAwarded
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply only of Composite Fire Door Sets.
Lot Three will provide EEM Members with a route to procure Composite Fire Door Sets on a Supply only basis.
The Fire Door Sets on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Three will be able to offer EEM Members the following:
Composite Fire door sets certified to BSEN1634-1/3 Fire Door set for Fire and Smoke.
The supplier must have third party accreditation of their test results with a UKAS approved scheme. Composite Fire Door Sets should also have Secure by Design or similar and meet or surpass current weather proofing standards.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
Lot #4Supply and Installation of Composite Fire Door SetsAwarded
Efficiency East Midlands (EEM LTD) carried out the tender exercise to provide our Members with compliant Framework for the Provision of the supply of Composite Fire Door Sets.
Lot Four will provide EEM Members with a route to procure Composite Fire Door Sets on a Supply & Installation basis.
The Fire Door Sets on offer will be utilised by EEM Members across their property stock, including but not limited to domestic, public and commercial properties.
The suppliers on Lot Four will be able to offer EEM Members the following:
Composite Fire door sets certified to BSEN1634-1/3 Fire Door set for Fire and Smoke.
Full installation Service
The supplier must have third party accreditation of their test results with a UKAS approved scheme. Composite Fire Door Sets should also have Secure by Design or similar and meet or surpass current weather proofing standards.
Door Hardware needs to comply with the corrosion resistance standards of BS EN 1670
Door Thermal Performance needs to meet the energy efficiency provisions of Building Regulations Part L
Door Weather performance needs to meet a minimum 800 Exposure Category as classified in BS 6375-1
All relevant products supplied via this Framework must be Secure by Design and comply with PAS24
Installation shall be as the manufacturers instructions and comply in all aspects to BS8000 Workmanship on Construction sites. Introduction and General Principles.
On completion a final inspection shall be carried out to ensure that the installation is fully in accordance with requirements and a video or photographic record of the installation should also be included with the certification in order to confirm manufacturers procedures were followed.
All frames cleaned inside and out with manufacturer approved products.
Final Installation checks to include all, all locking points engage and all hardware operates correctly. No gaps, scratches or other defects are present and that the frame perimeter is correctly sealed.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 40%
- price: 60%
Published award criteria (2)
- Quality Questions: 40%
- Price: 60%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Windows and Doors” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Dec 2021, 08:41 GMT
- Last source update
- 5 May 2022, 07:38 BST
- Award evaluation window
- 10 Jan 2022 – …
- Authority reference
EEM0073- FTS notice number
2022/S 000-011589- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f4a2Find a Tender
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime . This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk . 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.
How it was run
Official notice- Appointment period ends
- 10 Jan 2022, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bids opened
- 10 Jan 2022, 15:00 GMT
Timeline
10 Jan 2022 → 5 May 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown10 Jan 2022, 14:00 GMT
- Bids opened10 Jan 2022, 15:00 GMT
- Contract starts5 Apr 2022, 00:00 BST
- Notice published5 May 2022, 07:38 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete5 May 2022, 07:38 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | — | 7 Feb 2022 |
The closing date for the Framework has been extended until Monday the 7th of February. No other changes have been made to the original notice.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply only of Windows and Doors
- Signed
- 7 Feb 2022
- Value
- —
- Period
- … – 3 Apr 2026
- Status
- active
Supply and Installation of Windows and Doors
- Signed
- 7 Feb 2022
- Value
- —
- Status
- active
Supply Only of Composite Fire Door Sets
- Signed
- 7 Feb 2022
- Value
- —
- Period
- … – 3 Apr 2026
- Status
- active
Supply and Installation of Composite Fire Door Sets
- Signed
- 7 Feb 2022
- Value
- —
- Period
- … – 3 Apr 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply Only of Windows and Doors | 2bids | 2 | — | £5,000,000 – £249,000,000 |
| 4 · Supply and Installation of Composite Fire Door Sets | 6bids | 6 | — | £5,000,000 – £249,000,000 |
| Whole notice | 4bids | 4 | — | £5,000,000 – £249,000,000 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
- The Cabinet OfficeReview contact point
Framework contractors & participating bidders
10 commercial parties on the notice- Graham Holmes AstrasealFramework contractor
- Graham Holmes AstrasealFramework contractor
- Harmony Fire LtdFramework contractor
- Horbury Property Services LtdFramework contractor
- Nationwide WindowsFramework contractor
- Nationwide WindowsFramework contractor
- Nationwide Windows LtdFramework contractor
- PermadoorFramework contractor
- Permadoor LtdFramework contractor
- Ventro LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.