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Published 25 Feb 2021, 14:10 GMT

Official UK procurement notice

YPO - 001019 Supply and installation of Fitted Furniture and the Supply of Library Shelving and Associated Products

Official notice

Authority: YPO

Framework agreement6 lotsGoodsOpen procedureSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UKNorth East (UKC)North West (UKD)
+4 moreYorkshire & Humber (UKE)East Midlands (UKF1)West Midlands (UKG)East of England (UKH)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 5 Feb 2021
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of the design, supply, fit out and installation of fitted furniture and supply only of library shelving and associated products. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

CPV: Furnishing · Laboratory furniture · Library furniture · Mobile bookshelves · Office shelving · Shelves · Tables, cupboards, desk and bookcases · Worktops

How this framework works

From the published notice
Bids received
6 bids on the busiest of 6 lots · 7 suppliers appointed

Lots and requirements (6)Procurement structure

6 lots · no lot values published · evaluation weights differ by lot
Lot #1Supply and Installation of Fitted Furniture - Standard Specification with National CoverageAwarded UK

This Lot is for the supply and installation of fitted furniture with a standard specification with national coverage

Delivery: UK
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39141200 Worktops39180000 Laboratory furniture39200000 Furnishing
Lot #2Supply and Installation of Fitted Furniture – Standard Specification with Scotland CoverageAwarded Scotland

This Lot is for the supply and installation of fitted furniture with a standard specification covering Scotland

Delivery: Scotland
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39141200 Worktops39180000 Laboratory furniture39200000 Furnishing
Lot #3Supply and Installation of Fitted Furniture – Standard Specification with Wales CoverageAwarded Wales

This Lot is for the supply and installation of fitted furniture with a standard specification covering Wales

Delivery: Wales
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39141200 Worktops39180000 Laboratory furniture39200000 Furnishing
Lot #4Supply and Installation of Fitted Furniture – Standard Specification with North of England coverageAwarded North East, North West +4

This Lot is for the supply and installation of fitted furniture with a standard specification covering the North of England

Delivery listed: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, United Kingdom (UKZ)
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39141200 Worktops39180000 Laboratory furniture39200000 Furnishing
Lot #5Supply and Installation of Fitted Furniture – Standard Specification with South of England coverageAwarded East Midlands, East of England +4

This Lot is for the supply and installation of fitted furniture with a standard specification covering the South of England

Delivery listed: East Midlands, East of England, London, South East, South West, United Kingdom (UKZ)
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39141200 Worktops39180000 Laboratory furniture39200000 Furnishing
Lot #6Supply only of Wooden and Metal Library Shelving and associated products, with National coverageAwarded UK

This Lot is for the supply only of wooden and metal library shelving and associated products and available nationwide

Delivery: UK
Extensions: The Framework Agreement will cover the period from 18 February 2021 to 17 February 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of October 2022 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 18 February 2021 to 17 February 2025 (subject to an annual review, incorporating price negotiations and KPI performance).
39120000 Tables, cupboards, desk and bookcases39131000 Office shelving39141100 Shelves39152000 Mobile bookshelves39155000 Library furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Supply and Installation of Fitted Furniture - Standard Specification with National Coverage20%60%20%
2 · Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage20%60%20%
3 · Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage20%60%20%
4 · Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage20%60%20%
5 · Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage20%60%20%
6 · Supply only of Wooden and Metal Library Shelving and associated products, with National coverage20%60%20%
What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “YPO - 001019 Supply and installation of Fitted Furniture and the…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
25 Feb 2021, 14:10 GMT
Last source update
25 Feb 2021, 14:10 GMT
Authority reference
001019
FTS notice number
2021/S 000-003797
Classification (CPV)
FurnishingLaboratory furnitureLibrary furnitureMobile bookshelvesOffice shelvingShelvesTables, cupboards, desk and bookcasesWorktops
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF1)West Midlands (UKG)East of England (UKH)
Official registry OCID
ocds-h6vhtk-02963d Find a Tender

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx. YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 66 from SMEs · busiest of 6 lots
Contracts signed 6latest 5 Feb 2021

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Supply and Installation of Fitted Furniture – Standard Specification with National Coverage

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

  • Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

  • Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

  • Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

  • Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

  • Supply only of Wooden and Metal Library Shelving and associated products, with National coverage.

    Signed
    5 Feb 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply and Installation of Fitted Furniture - Standard Specification with National Coverage4bids4——
2 · Supply and Installation of Fitted Furniture – Standard Specification with Scotland Coverage5bids5——
3 · Supply and Installation of Fitted Furniture – Standard Specification with Wales Coverage6bids6——
4 · Supply and Installation of Fitted Furniture – Standard Specification with North of England coverage6bids6——
5 · Supply and Installation of Fitted Furniture – Standard Specification with South of England coverage6bids6——
6 · Supply only of Wooden and Metal Library Shelving and associated products, with National coverage2bids2——

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone

Dispute resolution & review bodies

  • High Court off England and WalesReview body London

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.