Find a TenderClosedTender notice

Published 9 Jul 2025, 10:02 BST

Official UK procurement notice

009069 - Christmas Market Event Manager

Authority: Newcastle City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Architecture & Engineering (71)Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£30,000£36,000 inc. VAT

Submissions closed 21 Jul 2025

Contract term 2 moends 30 Dec 2025 · starts 13 Nov 2025

What is being bought

Published requirement description

Newcastle City Council is seeking to procure the services of a qualified and experienced individual or company to provide the services of an Event Manager and Deputy for the Newcastle Christmas Market. This document outlines the main role, responsibilities, and qualifications required for this position. The Event Manager and Deputy will be required from the 13th November until the 30th December 2025 (not required Christmas Eve, Christmas Day and Boxing Day).

CPV: Building and facilities management services · Exhibition, fair and congress organisation services · Urban planning services

The lotProcurement structure

single lot · value published

Lot #1 2 moSMEPublished value£30,000

Contract period: 13 Nov 2025 – 30 Dec 2025 (2 mo)Value: £30,000 exc. VAT · £36,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

71410000 Urban planning services 79950000 Exhibition, fair and congress organisation services 79993000 Building and facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality - 60% Experience and Qualifications; - 15% subweighting Management and Operations; - 30% subweighting Compliance and Safety; - 30% subweighting Social Value; - 5% subweighting Licensing and Compliance; - 10% subweighting Price - 40%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Closed
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 Jul 2025, 10:02 BST
Last source update: 9 Jul 2025, 10:02 BST
Authority reference: 009069
FTS notice number: 2025/S 000-038454
Latest notice: Tender notice (UK4)
Classification (CPV): Building and facilities management servicesExhibition, fair and congress organisation servicesUrban planning services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-055ba8 Find a Tender

How it was run

Official notice

Submission deadline: 21 Jul 2025, 12:00 BST
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Submit via OPEN portal - www.open-uk.org ↗

Timeline

9 Jul 2025 → 13 Nov 2025 · 3 dates

Tender notice published
9 Jul 2025, 10:02 BST
Submission deadline
21 Jul 2025, 12:00 BST
Contract starts349 days ago
13 Nov 2025

Notice history

1 event · 1 release on Find a Tender

Tender notice published
9 Jul 2025, 10:02 BST
UK4

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specificationstenderBidding documents and specificationsProject # OPEN20251207

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jul 2025, 10:02 BST