Official UK procurement notice
Alpha Trust schools - provision of cleaning services
Authority: ALPHA TRUST (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThe Alpha Trust has tendered for the provision of cleaning services across two of its school sites. The Trust is seeking a supplier who will work with our schools to provide a clean and attractive environment for staff, students and visitors.
The contract or contracts will commence on 1 September 2025 for an initial period of three years, with the option to extend for a further period of one year at the discretion of the Board of Trustees.
The contract is sub-divided into two lots and tenderers were invited to bid for either or both of the lots.
The contract includes cleaning provision within the school buildings and for Manningtree High School, within the Sports Centre on the school site.
The Alpha Trust is looking for a contractor with a strong operational base who understands the needs of the education sector and is able to demonstrate innovative ways of providing
the service whilst taking into account environmental considerations.
CPV: Cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£780,000 together) · same evaluation weights on every lotLot #1Colchester County High School for GirlsAwardedRenewalPublished value£460,000
This lot relates to the provision of cleaning services for Colchester County High School for Girls. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors.
The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience.
The successful contractor will be responsible for cleaning throughout the site (with some exceptions which are explained in the tender documentation).
The service is required on weekdays for 50 weeks per year, with a combination of morning cleaning and afternoon cleaning. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning.
The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms.
The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls.
Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
Lot #2Manningtree High School and Sports CentreAwardedRenewalPublished value£320,000
This lot relates to the provision of cleaning services for Manningtree High School and Sports Centre. The Alpha Trust is seeking a supplier who will work with the school to provide a clean and attractive environment for staff, students and visitors.
The Alpha Trust is seeking a supplier with an ability to understand the education sector and with the ability to meet health, safety and environmental standards appropriate to the site and its use. The delivery of the service should significantly contribute to the enhancement of the student experience.
The successful contractor will be responsible for cleaning throughout the site.
The service is required on weekdays for 50 weeks per year, with cleaning taking place in the afternoons. On days when the school is closed to students, contractors will be required to pick up outstanding tasks and non-routine cleaning as agreed with the school including polishing, deep cleaning and high level cleaning.
The contractor will be required to provide materials and equipment. Cleaning services will include emptying of bins; buffing; vacuuming; mopping hard floors; stripping and resealing vinyl floors; damp dusting; and hygienic cleaning of toilets, showers and changing rooms.
The contract includes the delivery of cleaning services in receptions, meeting rooms, corridors, stairwells, classrooms, offices, labs and specialist classrooms, and sports halls.
Contractors will be expected to have a safeguarding policy in place and to meet the Alpha Trust's requirements in relation to pre-employment checks for staff.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 May 2025, 16:41 BST
- Last source update
- 17 Jul 2025, 12:52 BST
- Award evaluation window
- Submission end – 26 Jun 2025
- FTS notice number
2025/S 000-018573- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050bc8Find a Tender
How it was run
Official notice- Submission deadline
- 10 Jun 2025, 12:00 BST
- Clarification deadline
- 23 May 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses should be submitted electronically by email to procurement@alphamat.org. This is a secure, restricted-access inbox which will not be accessed until after the closing date. Further information is available at www.alphamat.org ↗.
Timeline
1 May 2025 → 1 Sept 2025 · 8 dates- Tender notice published1 May 2025, 16:41 BST
- Clarification questions by23 May 2025, 12:00 BST
- Submission deadline10 Jun 2025, 12:00 BST
- Award decision expected by26 Jun 2025, 23:59 BST
- Assessment summaries sent16 Jul 2025, 00:00 BST
- Latest notice published17 Jul 2025, 12:52 BST
- Standstill ends28 Jul 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 1 May 2025- Tender notice published1 May 2025, 16:41 BSTUK4
- Tender notice published1 May 2025, 16:50 BSTUK4
- Contract award notice published17 Jul 2025, 12:52 BSTUK6
- Status changed to complete17 Jul 2025, 12:52 BST
- Contract signature expected30 Jul 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Colchester County High School for Girls1 award | |||
| KGB Cleaning South West LtdSMEAlpha Trust cleaning services - Colchester County High School for Girls1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2029Extensions: The contract is for an initial three year period with an option to extend for one further year with the approval of the Board of Trustees. | £477,598 | 15 Jul 2025standstill to 28 Jul 2025 | Standstill |
| Lot 2 · Manningtree High School and Sports Centre1 award | |||
| Crystal Facilities ManagementAlpha Trust Cleaning Services - Manningtree High School1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2029Extensions: The contract is for a three year period with the option to extend for a further year with the approval of the Board of Trustees | £393,309 | 15 Jul 2025standstill to 28 Jul 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Colchester County High School for Girls | 10final-stage tenders · 16 at stage one | 8 | 0 | — |
| 2 · Manningtree High School and Sports Centre | 8final-stage tenders · 14 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- CRYSTAL FACILITIES MANAGEMENT LIMITEDAwarded supplier
- KGB CLEANING SOUTH WEST LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The full set of procurement documents are available free of charge by emailing vcarlin@alphamat.org. Requests to join the circulation list in order to receive communications and responses to queries can also be submitted to vcarlin@alphamat.org.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender