Official UK procurement notice
Automatic Doors and Roller Shutters
Authority: APUC Ltd (Public body)
What is being bought7 lots · detail below
Published requirement descriptionThe maintenance, servicing, repair, inspection, supply, and installation of automatic
and roller shutter doors, along with associated equipment, will be provided to
Higher Education (HE) Institutions across the UK and Further Education (FE)
institutions in Scotland. This includes all members, associate members, and their
associated and affiliated bodies of:
APUC Ltd (Advanced Procurement Universities and Colleges)
HEPCW (Higher Education Procurement Consortia Wales)
LUPC (London Universities Purchasing Consortium)
NEUPC (North East Universities Purchasing Consortium)
NWUPC (North West Universities Purchasing Consortium)
SUPC (Southern Universities Purchasing Consortium)
A detailed list of institutions can be found in Appendix E
- Recurrence: 48 months
CPV: Doors · Garage doors · Repair and maintenance services · Sliding doors
How this framework works
From the published notice- Places
- up to 42 suppliers
Lots and requirements (7)Procurement structure
7 lots · no lot values published · same evaluation weights on every lotLot #1Scotland: Grampians, Central, and SouthRenewal Scotland
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within Grampian, Central and South Scotland, including their associated and
affiliated bodies. Institutions covered by this lot are detailed in Appendix E -
List of Institutions under Lot 1. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public Contracts (Scotland)
Regulations 2015.
Lot #2Scotland: Highlands and IslandsRenewal Scotland
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within the Scottish Highlands and Islands, including their associated and
affiliated bodies. Institutions covered by this lot are detailed in Appendix E -
List of Institutions under Lot 2. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #3North West (including North England, Northern Ireland and North Wales)Renewal North West, West Midlands +2
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within North West (including North England, Northern Ireland and North
Wales), including their associated and affiliated bodies. Institutions covered by
this lot are detailed in Appendix E - List of Institutions under Lot 3. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #4North East EnglandRenewal North East, Yorkshire & Humber +1
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within the North East England, including their associated and affiliated bodies.
Institutions covered by this lot are detailed in Appendix E - List of Institutions
under Lot 4. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #5Greater London AreaRenewal London
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within the Greater London Area, including their associated and affiliated
bodies. Institutions covered by this lot are detailed in Appendix E - List of
Institutions under Lot 5. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
Lot #6South West (including South West England and South Wales)Renewal South West, Wales
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within the South West (including South West England and South Wales),
including their associated and affiliated bodies. Institutions covered by this lot
are detailed in Appendix E - List of Institutions under Lot 6 Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015
Lot #7South East EnglandRenewal East of England, South East
The purpose of this lot is to provide maintenance, servicing, repair, inspection
services and supply and installation services for automatic doors and roller
shutter doors, as well as associated equipment. This applies to all institutions
within the South East England, including their associated and affiliated bodies.
Institutions covered by this lot are detailed in Appendix E - List of Institutions
under Lot 7. Additional information: Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 50%
- price: 50%
Published award criteria (2)
- Technical: 50
- Price: 50
- Economic & financial standing
Minimum level(s) of standards required:
Please refer to question 4B.5 of the SPD and Economic and Financial standing
section of the Contract Notice.
Tenderers must confirm they can provide the following supporting evidence prior to
award:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Product Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 5 000 000 GBP
To demonstrate and evidence suitable economic standing, successful Contractors
will be required to provide 2 years audited accounts, or
equivalent if awarded the Framework Agreement.
Alternatively, if the Contractor is unable to provide the required accounting information, e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term
of the Framework Agreement.
Please refer to 4B.6 of the SPD
- Technical & professional ability
Tenderers must confirm they have (or have access to) the relevant supply chain
management and tracking systems to ensure a resilient and
sustainable supply chain. This includes confirmation that they have the systems in
place to pay subcontractors through the supply chain
promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the
payment is presented) and effectively, and provide
evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the
terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan,
signed by their Director, which improves the payment
performance
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Automatic Doors and Roller Shutters” is a framework: the contest is a place on its panel, up to 42 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 25 Sept 2023, 11:09 BST
- Last source update
- 16 Oct 2023, 10:11 BST
- Award evaluation window
- 23 Oct 2023 – …
- Authority reference
EFM1060 AP- FTS notice number
2023/S 000-030396- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040345Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Submission of Management Information
Following commencement of the Framework Agreement, the Contractor will
provide a performance report to the Authority on a quarterly
basis to include spend by Institution under the Framework Agreement for the
reporting period.
Contractors must provide the information on a quarterly basis, within 10 working
days following the start of each quarter. Data must be
uploaded to the website: ucsp.ac.uk ↗ using the template provided (template
shall be provided during the lead-in period).
The supplied template is the only format permissible and should contain Contractor
name, tender reference, total net spend by institution
each month. If there has been no spend for the quarter, then this will still require
you to log in and record a nil spend return.
Publisher note: Form of Tender Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission. Sustain Supply Chain Code of Conduct In partnership with Institutions, the Authority has developed a Sustain Supply Chain Code of Conduct - Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives. Freedom of Information Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored. SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1 Please complete "Appendix H - SCM RP: Section 1" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms. Living Wage Status Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical envelope. It is for information only and will not be scored. Serious Organised Crime Please complete "Appendix F - Declaration of Non-Involvement in Serious Organised Crime" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. Human Trafficking and Labour Exploitation Please complete "Appendix G - Declaration of Non Involvement in Human Trafficking" in the Technical Questionnaire in PCS-Tender. Tenderers must complete the Declaration of Non Involvement in Human Trafficking. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25124. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-inprocurement/ A summary of the expected community benefits has been provided as follows: The Contractor will work with the Authority to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
How it was run
Official notice- Appointment period ends
- 1 Nov 2023, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Oct 2023, 12:00 BST
Timeline
16 Oct 2023 → 1 Nov 2023 · 3 dates- Notice published16 Oct 2023, 10:11 BST
- Bids opened23 Oct 2023, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown1 Nov 2023, 11:00 GMT
Notice history
1 event · 3 releases on Find a Tender- Deadline moved to 1 Nov 2023, 11:00 GMT16 Oct 2023, 10:11 BST+9 days · was 23 Oct 2023, 11:00 BST
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 23 Oct 2023 | 1 Nov 2023 | +9 d |
Amendment to Contract Value Please note that the previously stated contract value of £3.2 million represents the estimated annual value. The total estimated value over the potential 4-year duration of the Framework Agreement is £12.8 million.
Extension of Tender Submission Deadline Due to the complexity of the tender questions and to ensure that all potential bidders have sufficient time to prepare their responses, we have decided to extend the submission deadline. Previous Deadline: Tender Return Deadline - 23rd October at 11:00 AM New Deadline: Tender Return Deadline - Wednesday, 1st November at 11:00 AM There are no other changes to…
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Court HouseReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.