Official UK procurement notice
Building Services Call Off Contract
Authority: The National Archives (Central government)
What is being bought
Published requirement descriptionThe objective of this procurement process is to source a specialist Building Services partner to support The National Archives' Estates & Facilities team in the delivery of a range of capital projects.
Our aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings.
We intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of £500,000 excluding VAT/£600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period.
Bidders must be able to demonstrate experience in each of the following areas:
- Undertaking site-wide validations;
- Undertaking condition surveys;
- Supporting design teams with design proposals;
- Developing detailed designs and specifications to support the creation of tender packs;
- Ensuring maximum performance from existing infrastructure;
- Ensuring full statutory compliance;
- Undertaking site reviews;
- Updating site documentation and drawings, including AutoCAD;
- Working in a Public Building;
- Working in a live working site.
- How the procedure runs: Bidders are required to submit one tender submission only. Those tender submissions will be evaluated applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice. Once all of those submissions have been evaluated, the top-three-ranked bidders will be invited to present their proposals (in person or via MS Teams, depending on each supplier's preference) to The National Archives' evaluation panel. After those presentations have taken place, the top-three-ranked bidders' submissions will be re-scored applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice and a contract award decision will be made. The timetable for this procurement process is specified in the Invitation to Tender document attached to this notice.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: As described in the Invitation to Tender document attached to this notice.
- Social Value: As described in the Invitation to Tender document attached to this notice.
- Price: As described in the Invitation to Tender document attached to this notice.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2025, 12:52 BST
- Last source update
- 14 Jul 2025, 12:06 BST
- Award evaluation window
- Submission end – 17 Jul 2025
- FTS notice number
2025/S 000-020820- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0511ecFind a Tender
- How it runs
Bidders are required to submit one tender submission only.
Those tender submissions will be evaluated applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice.
Once all of those submissions have been evaluated, the top-three-ranked bidders will be invited to present their proposals (in person or via MS Teams, depending on each supplier's preference) to The National Archives' evaluation panel.
After those presentations have taken place, the top-three-ranked bidders' submissions will be re-scored applying the criteria specified in paras 8.1 to 8.4 of the Invitation to Tender document attached to this notice and a contract award decision will be made.
The timetable for this procurement process is specified in the Invitation to Tender document attached to this notice.
How it was run
Official notice- Submission deadline
- 13 Jun 2025, 17:00 BST
- Clarification deadline
- 30 May 2025, 17:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Tender submissions are to be submitted to procurement@nationalarchives.gov.uk - as specified in the Invitation to Tender document attached to this notice.
The National Archives website address is www.nationalarchives.gov.uk ↗
Timeline
13 May 2025 → 1 Aug 2025 · 8 dates- Tender notice published13 May 2025, 12:52 BST
- Clarification questions by30 May 2025, 17:00 BST
- Submission deadline13 Jun 2025, 17:00 BST
- Assessment summaries sent14 Jul 2025, 00:00 BST
- Latest notice published14 Jul 2025, 12:06 BST
- Award decision expected by17 Jul 2025, 23:59 BST
- Standstill ends24 Jul 2025, 23:59 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
6 events · 4 releases on Find a Tender · since 13 May 2025- Tender notice published13 May 2025, 12:52 BSTUK4
- Tender notice published13 May 2025, 13:22 BSTUK4
- Tender notice published2 Jun 2025, 13:33 BSTUK4
- Contract award notice published14 Jul 2025, 12:06 BSTUK6
- Status changed to complete14 Jul 2025, 12:06 BST
- Contract signature expected31 Jul 2025, 23:59 BSTscheduled
Published amendments (2)
Correction made to contract location(s)
Addition of document containing clarification questions and answers.
Routine re-releases (4)
- 2025-05: 1 release · 13 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DSSR LtdSME1 Aug 2025 – 31 Jul 2028 · up to 31 Jul 2030Extensions: Two extension periods of up to 12 months each. | £500,000 | 11 Jul 2025standstill to 24 Jul 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 19final-stage tenders | 16 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DSSR LIMITEDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Clarification Questions and Answers
- Bidding documents and specifications Invitation to Tender document.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender