Official UK procurement notice
Cambrian Learning Trust - Catering and Cleaning Services
Authority: Cambrian Learning Trust (Public body)
What is being bought3 lots · detail below
Published requirement descriptionCambrian Learning Trust is currently out to tender for the provision of full daily catering and cleaning services.The services at the Cambrian Learning Trust are outsourced. TUPE is expected to apply, details of which can be found in the tender documentation.Catering: The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25. Of this figure, 1394 pupils are entitled to UIFSM and a further 1283 to Free School Meals. Cleaning: The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term.
- Recurrence: Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.
CPV: School catering services · School cleaning services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£11,384,250 together) · evaluation weights differ by lotLot #1Catering-Primary SchoolsAwardedPublished value£4,430,000
Cambrian Learning Trust is currently out to tender for the provision of full daily catering for their Primary Schools under Lot1.The services at the Cambrian Learning Trust are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Trust Primary schools. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The catering facilities at the schools include the main dining areas and servery.Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25, of this 3673 pupils are in the Primary setting. Of this figure, 1240 pupils are entitled to UIFSM and a further 575 to Free School Meals in their primary schools. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team (8 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation.The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #2Catering-Secondary SchoolsAwardedPublished value£4,685,000
Cambrian Learning Trust is currently out to tender for the provision of full daily catering for their Secondary and All-Through Schools under Lot2.The services at the Cambrian Learning Trust are outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the Secondary and All-Through Schools . This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The catering facilities at the schools include the main dining areas and servery.Across the Trust there are currently 8004 pupils on roll for the academic year 2024/25, of this 4331 pupils are in the Primary setting. Of this figure, 154 pupils are entitled to UIFSM and a further 708 to Free School Meals in their Secondary and All-Through Schools. TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the catering team (10 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation.The Trust is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The Trust is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #3CleaningAwardedPublished value£2,269,250
Cambrian Learning Trust is currently out to tender for the provision of full daily cleaning services.The services at the Cambrian Learning Trust are outsourced.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 September 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team (5 staff) are members of the Local Government Pension Scheme and all details are in the tender documentation. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Catering-Primary Schools | 90% | 10% | |
| 2 · Catering-Secondary Schools | 90% | 10% | |
| 3 · Cleaning | 70% | 30% |
- Price carries 10–30 points depending on the lot; most lots put it at 10 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
Yes · Further notices will be published in 2027, 2028 or 2029 dependent on the exercising of contract extension options.
- First published
- 6 Jan 2025, 14:35 GMT
- Last source update
- 15 Jul 2025, 11:09 BST
- Authority reference
MPN-10311- FTS notice number
2025/S 000-039865- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cd97Find a Tender
- Review procedure
Cambrian Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.
How it was run
Official notice- Submission deadline
- 10 Feb 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
10 Feb 2025 → 15 Jul 2025 · 3 dates- Submission deadline10 Feb 2025, 17:00 GMT
- Invitations to tender expected18 Mar 2025
- Notice published15 Jul 2025, 11:09 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete15 Jul 2025, 11:09 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Catering-Primary Schools1 award | |||
| Cater Link LimitedCatering Services | £5,649,882 † | — | Awarded |
| Lot 2 · Catering-Secondary Schools1 award | |||
| Dolce LtdCatering Services | £8,223,178 † | — | Awarded |
| Lot 3 · Cleaning1 award | |||
| YBC Cleaning Services LtdCleaning Services | £2,854,165 † | — | Awarded |
Contracts
Catering Services · Cater Link Limited
- Signed
- 30 Jun 2025
- Value
- £5,649,882
- Status
- active
Catering Services · Dolce Ltd
- Signed
- 30 Jun 2025
- Value
- £8,223,178
- Status
- active
Cleaning Services · YBC Cleaning Services Ltd
- Signed
- 30 Jun 2025
- Value
- £2,854,165
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Catering-Primary Schools | 5bids · 5 electronic | 2 | — | — |
| 2 · Catering-Secondary Schools | 4bids · 4 electronic | 2 | — | — |
| 3 · Cleaning | 4bids · 4 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- Cater Link LimitedAwarded supplier
- Dolce LtdAwarded supplier
- YBC Cleaning Services LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria