Cleaning Contract - Direct Award following mutual contract termination

CPV: School cleaning services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

23 Mar 2026, 16:42 GMT

Last source update

23 Mar 2026, 16:42 GMT

FTS notice number

2026/S 000-026470

Classification (CPV)

School cleaning services

Delivery area

North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)

+1 more

South West (UKK)

Official registry OCID

ocds-h6vhtk-0671e9 Find a Tender

Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive

Published justification

Cleaning Services - Direct Award under Regulation 32(2)(c) PCR 2015

Short Description -

The School has awarded a contract for the provision of cleaning services through the negotiated procedure without prior publication, in accordance with Regulation 32(2)(c) of the Public Contracts Regulations 2015.

Description of the Procurement -

This contract provides essential daily cleaning services required to maintain statutory health, safety, and hygiene standards across the School site.

The previous cleaning contract ended unexpectedly by mutual termination, creating an urgent operational need for immediate continuity of cleaning services. Due to the essential nature of cleaning for the safe functioning of an educational environment, the School was required to secure replacement service provision without delay.

Justification for Use of the Negotiated Procedure Without Prior Publication (Reg. 32) -

The School relied on Regulation 32(2)(c) of the Public Contracts Regulations 2015, which permits a contracting authority to award a contract without prior publication where:

The need for services is extremely urgent,

The urgency has been brought about by events unforeseeable by the contracting authority,

The circumstances are not attributable to the contracting authority, and

The time limits for a standard procurement procedure cannot be complied with.

The previous cleaning contract was mutually terminated, which constitutes an unforeseeable event not caused by the School. This resulted in an immediate and critical requirement to maintain legally compliant hygiene standards to ensure the safety of pupils, staff, and visitors.

Government guidance confirms that direct awards made under Regulation 32 require a contract award notice but may be lawfully awarded without prior publication of a contract notice.

Given the operational urgency and statutory duties of the School, there was no time to run a competitive tendering process, even on accelerated timescales. Accordingly, the use of Regulation 32(2)(c) was lawful and necessary.

• Kent Gurkha Company LtdAwarded supplierGB-COH: 05797901 7 Clarendon Place, Maidstone, South East, ME14 1BQ

No document links were published on the notice.