Official UK procurement notice
Cleaning Services - Shipston High School
Authority: SHIPSTON HIGH SCHOOL (Education)·On behalf of: PROCURE CONSULTANCY LIMITED
What is being bought
Published requirement descriptionThe site. A single secondary school of approximately 4,315 m² of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m² delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents.
The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.
Points tenderers should note. Timber and sprung timber floors account for 616.6 m², 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately.
Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender.
Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.
- The authority expects to re-tender this requirement around 10 Dec 2031, 23:59 GMT.
- How the procedure runs: This procurement is a competitive flexible procedure in two stages. Stage 1 - written tender. Any supplier may submit a tender. There is no pre-qualification or selection stage before Stage 1. Each tenderer submits a single response comprising the conditions of participation material, the quality response and the Pricing Schedule, in three separate parts so that price is not visible to those scoring quality. Conditions of participation are assessed pass or fail and are not scored. Every compliant tender is then scored out of 100: quality 60 per cent and price 40 per cent. Selection for Stage 2. The three tenderers with the highest Stage 1 scores are invited to Stage 2. Where two or more are tied for third place, the tie is broken in favour of the higher price score; if they remain tied, all tied tenderers are invited. A tenderer that fails a condition of participation, or whose tender is rejected as non-compliant or unacceptable, is not eligible for Stage 2 irrespective of its score. Tenderers not invited are eliminated and receive an assessment summary. Stage 2 - presentation. The shortlisted tenderers present to a panel and are scored out of 100 against four published criteria. The presentation must be consistent with the Stage 1 tender and may not vary it; in particular, price may not be altered. Award. Final score = (Stage 1 score × 0.9) + (Stage 2 score × 0.1), calculated to two decimal places. The contract will not be awarded to a tenderer that was not invited to Stage 2. Negotiation and refinement. There will be no negotiation. The award criteria and weightings are fixed as published and will not be refined during the procedure. The Authority may seek written clarification of any tender, but clarification will not be used to permit a tenderer to alter its tender.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£958,333
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality - written tender response (Stage 1): 54%
- Quality - presentation (Stage 2): 10%
- Price (Stage 1): 36%
Published award criteria (3)
- Quality - written tender response (Stage 1)
- Price (Stage 1)
- Quality - presentation (Stage 2)
- Price carries 36 of 100 points: a 10% discount moves about 3.6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 10 Dec 2031
- First published
- 24 Sept 2026, 23:41 BST
- Last source update
- 16 Oct 2026, 15:21 BST
- Award evaluation window
- Submission end – 13 Nov 2026
- Authority reference
SHS-CLN-2026-01- FTS notice number
2026/S 000-090772- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077a00Find a Tender
- How it runs
This procurement is a competitive flexible procedure in two stages.
Stage 1 - written tender. Any supplier may submit a tender. There is no pre-qualification or selection stage before Stage 1. Each tenderer submits a single response comprising the conditions of participation material, the quality response and the Pricing Schedule, in three separate parts so that price is not visible to those scoring quality. Conditions of participation are assessed pass or fail and are not scored. Every compliant tender is then scored out of 100: quality 60 per cent and price 40 per cent.
Selection for Stage 2. The three tenderers with the highest Stage 1 scores are invited to Stage 2. Where two or more are tied for third place, the tie is broken in favour of the higher price score; if they remain tied, all tied tenderers are invited. A tenderer that fails a condition of participation, or whose tender is rejected as non-compliant or unacceptable, is not eligible for Stage 2 irrespective of its score. Tenderers not invited are eliminated and receive an assessment summary.
Stage 2 - presentation. The shortlisted tenderers present to a panel and are scored out of 100 against four published criteria. The presentation must be consistent with the Stage 1 tender and may not vary it; in particular, price may not be altered.
Award. Final score = (Stage 1 score × 0.9) + (Stage 2 score × 0.1), calculated to two decimal places. The contract will not be awarded to a tenderer that was not invited to Stage 2.
Negotiation and refinement. There will be no negotiation. The award criteria and weightings are fixed as published and will not be refined during the procedure. The Authority may seek written clarification of any tender, but clarification will not be used to permit a tenderer to alter its tender.
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 12:00 GMT
- Clarification deadline
- 9 Oct 2026, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Tenders shall be submitted by the deadline, by secure email to the procurement advisor at seb@weareprocure.co.uk, quoting SHS-CLN-2026-01 in the subject line. Tenderers shall request confirmation of receipt.
Timeline
24 Sept 2026 → 11 Dec 2026 · 6 dates- Tender notice published32 days ago24 Sept 2026, 23:41 BST
- Clarification questions by17 days ago9 Oct 2026, 17:00 BST
- Latest notice published10 days ago16 Oct 2026, 15:21 BST
- Submission deadline15h ago26 Oct 2026, 12:00 GMT
- Today27 Oct 2026
- Award decision expected byin 17 days13 Nov 2026, 23:59 GMT
- Contract startsin 44 days11 Dec 2026
Notice history
5 events · 5 releases on Find a Tender · since 24 Sept 2026- Tender notice published24 Sept 2026, 23:41 BSTUK4
- Tender notice published25 Sept 2026, 00:00 BSTUK4
- Tender notice published14 Oct 2026, 17:37 BSTUK4
- Tender notice published14 Oct 2026, 17:59 BSTUK4
- Tender notice published16 Oct 2026, 15:21 BSTUK4
Published amendments (4)
Region changed from UK to Warwickshire
Clarification Note 01 added to the tender documents. This notice has been updated to add one document: Clarification Note 01, dated 14 October 2026. It contains the Authority's consolidated, anonymised responses to all clarification questions received by the clarification deadline of 5.00pm on Friday 9 October 2026, together with the written note of the supplier site visit held on 5 October 2026, …
Clarification Note 01 reissued as version 1.1, replacing version 1.0 published earlier today. Version 1.1 corrects the response at Q21 and the corresponding entry at clause 11.3, both concerning which of the five timber floors are of sprung construction. Version 1.0 stated that the gymnasium is the only sprung timber floor. That is not supported by the tender documents: clause 7.3.1 records the as…
Clarification Note 02 published, consolidating all clarification responses into a single document. It supersedes and replaces Clarification Note 01 in both of its versions, v1.0 and v1.1, each issued on 14 October 2026. Those versions remain listed for completeness but are withdrawn and must not be relied upon. Tenderers should work from Clarification Note 02 alone. The consolidated note carries a…
Routine re-releases (5)
- 2026-09: 2 releases · 24 Sept 2026, 25 Sept 2026
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- PROCURE CONSULTANCY LIMITEDProcess contact pointProcuring entityProcurement Advisor
Official documents & specifications (22)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Pricing Schedule (PDF)
- Bidding documents and specifications Conditions of Contract
- Bidding documents and specifications Site Plans and Floor Surface Schedule
- Bidding documents and specifications Sports Hall Construction Drawing
- Bidding documents and specifications School Calendar
- Bidding documents and specifications TUPE Information
- Bidding documents and specifications Safeguarding and Child Protection Policy
- Bidding documents and specifications Health and Safety Policy
Show 9 more documents
- Bidding documents and specifications Invitation to Tender
- Bidding documents and specifications WITHDRAWN AND SUPERSEDED - replaced by Clarification Note 02 of 16 October 2026. Do not rely on this version.
- Bidding documents and specifications WITHDRAWN AND SUPERSEDED - replaced by Clarification Note 02 of 16 October 2026. Do not rely on this version.
- Bidding documents and specifications CURRENT VERSION, read this alone. Consolidated responses to all clarification questions and the written note of the site visit. Supersedes Clarification Note 01 v1.0 and v1.1. Forms part of the tender documents and contains corrections. Must be read before tendering.
- Bidding documents and specifications Asbestos Management Plan
- Bidding documents and specifications Cleaning Specification
- Bidding documents and specifications Tender Response Template (Word)
- Bidding documents and specifications Tender Response Template (PDF)
- Bidding documents and specifications Pricing Schedule (Word)
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender