Official UK procurement notice
Cleaning Tender (trust wide)
Authority: VICTORIA ACADEMIES TRUST (Education)
What is being bought
Published requirement descriptionVictoria Academies Trust sought to appoint a single supplier to provide contract cleaning services across its portfolio of primary academies located in the West Midlands and Worcestershire regions.
The successful contractor will deliver a full and comprehensive cleaning service, including but not limited to:
- Daily classroom and toilet cleaning;
- Periodic deep cleans and floor maintenance;
- Supply of consumables and equipment;
- Supervision, quality control, and staffing management;
- Adherence to relevant health and safety legislation and safeguarding requirements.
The contract covers approximately [insert total m²] of internal floor area across 10 academies, operating during term time and specified holiday periods, with flexibility for school events and lettings.
The estimated total contract value is £[insert total estimated value, e.g., £700,000-£800,000] over an initial three-year term, with an option to extend for a further two years subject to satisfactory performance.
The procurement was conducted under the Public Contracts Regulations 2015 and the Procurement Act 2023 using an Open Procedure. Evaluation was based on Most Economically Advantageous Tender (MEAT) criteria, weighted 40% cost and 60% quality.
CPV: Cleaning services · Facility related sanitation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality of Service Proposal: 30%
- Experience & References: 10%
- Contract Cost / Value for money: 40%
- Health & Safety Compliance: 10%
- Added Value / Innovation: 10%
Published award criteria (5)
- Contract Cost / Value for money
- Quality of Service Proposal
- Health & Safety Compliance
- Experience & References
- Added Value / Innovation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Jul 2025, 19:47 BST
- Last source update
- 8 Oct 2025, 19:03 BST
- Award evaluation window
- Submission end – 16 Sept 2025
- Authority reference
CT-2025- FTS notice number
2025/S 000-042976- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0565efFind a Tender
How it was run
Official notice- Submission deadline
- 5 Sept 2025, 12:00 BST
- Clarification deadline
- 29 Aug 2025, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Tenders must be submitted electronically via email to:
All submissions must be clearly titled and structured in accordance with the instructions set out in the Invitation to Tender (ITT) documents. Bidders must ensure their organisation name is visible on all documents submitted.
No electronic auction will be used as part of this procurement. Late submissions will not be accepted. All tender documentation, including Part A, Part B, and the Commercial Offer Form (in Excel format), must be received by 12.00pm on Friday 5th September 2025.
Timeline
24 Jul 2025 → 1 Dec 2025 · 8 dates- Tender notice published24 Jul 2025, 19:47 BST
- Clarification questions by29 Aug 2025, 17:00 BST
- Submission deadline5 Sept 2025, 12:00 BST
- Award decision expected by16 Sept 2025, 23:59 BST
- Assessment summaries sent384 days ago8 Oct 2025, 00:00 BST
- Latest notice published383 days ago8 Oct 2025, 19:03 BST
- Standstill ends374 days ago17 Oct 2025, 23:59 BST
- Contract starts330 days ago1 Dec 2025
Notice history
4 events · 2 releases on Find a Tender · since 24 Jul 2025- Tender notice published24 Jul 2025, 19:47 BSTUK4
- Contract award notice published8 Oct 2025, 19:03 BSTUK6
- Status changed to complete8 Oct 2025, 19:03 BST
- Contract signature expected1 Nov 2025, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MCS Cleaning and Maintenance LimitedSME1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2030Extensions: The contract will be awarded for an initial period of three (3) years, with the option to extend for up to two (2) additional years in annual increments (3 + 1 + 1). Any extensions will be exercised at the sole discretion of Victoria Academies Trust and will be subject to: • Satisfactory contractor performance against agreed key performance indicators (KPIs) and service levels; • Evidence of continued value for money; • Mutual agreement between both parties; and • The Trust's ongoing operational and budgetary requirements. Extensions will be formalised in writing prior to the end of the existing contract term. The maximum total contract duration, including all possible extensions, is five (5) years. | £649,572 inc. VAT | 3 Oct 2025standstill to 17 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 19final-stage tenders | 19 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Timothy BlacknellAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications please contract joe.tewley@victrust.org for a full tender pack
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender