Official UK procurement notice
Elizabeth Line Tunnel Ventilation and Controls System Maintenance
Authority: Docklands Light Railway Limited (Public body)
What is being bought
Published requirement descriptionRail for London Infrastructure (RfLI) will issue a Tender for planned maintenance and repairs to the Tunnel Ventilation and Controls System on the Central Section of the Elizabeth Line.
RfLI are responsible for maintenance of the Elizabeth Line. A fundamental element of the RfLI maintenance obligation is maintenance of the Tunnel Ventilation and Controls Systems - critical for the operational railway. The Tunnel Ventilation & Controls System on the Elizabeth Line are a critical part of the railway's infrastructure, designed to ensure safety, comfort, and operational reliability across the 21km of twin-bore tunnels beneath central London.
These systems support both normal environmental management and emergency response, including smoke extraction and safe evacuation. They are fully integrated with fire detection systems and centrally managed through an automated SCADA control platform.
The Elizabeth Line's Tunnel Ventilation & Controls System are vital to the safe and effective functioning of one of the UK's most advanced railway lines. Their robust design, automation, and safety integration ensure continuous protection for passengers and staff, while supporting the operational demands of a modern, high-frequency railway.
Regular and rigorous maintenance is essential to ensure system reliability, safety compliance, and continuity of service in both normal and emergency scenarios
The Rail Industry Supplier Qualification Scheme (RISQS) was utilised to identify the initial supplier longlist. RISQS is a Qualifying Utility Dynamic Market. Through RISQS, 157 potential suppliers were identified within the following RISQS (RICCL) categories:
- D.E.5.1 - Fixed Ventilation Systems / Maintain
- H.L.3.1 - General Building Management / Service
A Market Sounding Questionnaire (MSQ) and Expression of Interest (EOI) were issued to these suppliers on the 12/11/2025. The suppliers who registered interest were invited to PSQ
The MSQ obtained market feedback and supplier appetite, capability and capacity. The results from the findings were used to help shape the procurement strategy. Suppliers who engaged and expressed an interest was invited to participate in the PSQ
Procurement Specific Questionnaire (PSQ) was published on 29/07/2026, Suppliers who participated will be invited to tender stage (ITT)
- How the procedure runs: An MSQ was published on the 12/11/2025 which obtained market feedback and supplier appetite, capability and capacity. The results from the findings were used to help shape the procurement strategy. TfL selected suppliers who engaged and expressed interest for the Procurement Selection Questionnaire (PSQ) stage. The steps to the competitive flexible Procedure are - MSQ - PSQ - Invitation to Tender (ITT) - Request for Pricing (RFP) - Best and Final Offer (BAFO)
- No preliminary market engagement: EME was published via RISQS
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£17,580,000
- Technical & professional ability
Technical - 50%
Commercial - 30%
HSEQ - 10%
Responsible Procurement (Social Value) - 10%
- Condition of participationshortlisting
The Rail Industry Supplier Qualification Scheme (RISQS) was utilised to identify the initial supplier longlist. RISQ is a Qualifying Utility Dynamic Market. Through RISQS, 157 potential suppliers were identified within the following RISQS (RICCL) categories:
- D.E.5.1 - Fixed Ventilation Systems / Maintain
- H.L.3.1 - General Building Management / Service
A Market Sounding Questionnaire (MSQ) and Expression of Interest (EOI) were issued to these suppliers. The suppliers who registered were invited to PSQ.
Suppliers who participated in the PSQ will be invited to ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Technical: 100%
Published award criteria (1)
- Technical: Technical - 50% Commercial - 30% HSEQ - 10% Responsible Procurement - 10%
- Technical & professional ability
Technical - 50%
Commercial - 30%
HSEQ - 10%
Responsible Procurement (Social Value) - 10%
- Condition of participationshortlisting
The Rail Industry Supplier Qualification Scheme (RISQS) was utilised to identify the initial supplier longlist. RISQ is a Qualifying Utility Dynamic Market. Through RISQS, 157 potential suppliers were identified within the following RISQS (RICCL) categories:
- D.E.5.1 - Fixed Ventilation Systems / Maintain
- H.L.3.1 - General Building Management / Service
A Market Sounding Questionnaire (MSQ) and Expression of Interest (EOI) were issued to these suppliers. The suppliers who registered were invited to PSQ.
Suppliers who participated in the PSQ will be invited to ITT
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2025, 18:18 BST
- Last source update
- 25 Sept 2026, 14:05 BST
- Award evaluation window
- Submission end – 12 Mar 2027
- Authority reference
WS2530552115- FTS notice number
2026/S 000-084397- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051c31Find a Tender
- How it runs
An MSQ was published on the 12/11/2025 which obtained market feedback and supplier appetite, capability and capacity. The results from the findings were used to help shape the procurement strategy. TfL selected suppliers who engaged and expressed interest for the Procurement Selection Questionnaire (PSQ) stage.
The steps to the competitive flexible Procedure are
- MSQ
- PSQ
- Invitation to Tender (ITT)
- Request for Pricing (RFP)
- Best and Final Offer (BAFO)
How it was run
Official notice- Requests to participate (first stage)
- 9 Oct 2026, 17:00 BST
- Submission deadline
- 9 Oct 2026, 17:00 BST
- Clarification deadline
- 2 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
21 May 2025 → 22 Mar 2027 · 8 dates- Planning notice published21 May 2025, 18:18 BST
- Next notice expected13 Sept 2025, 23:59 BST
- Tender notice published51 days ago7 Sept 2026, 13:13 BST
- Latest notice published33 days ago25 Sept 2026, 14:05 BST
- Clarification questions by26 days ago2 Oct 2026, 17:00 BST
- Submission deadline19 days ago9 Oct 2026, 17:00 BST
- Today29 Oct 2026
- Award decision expected byin 134 days12 Mar 2027, 23:59 GMT
- Contract startsin 143 days22 Mar 2027
Notice history
9 events · 4 releases on Find a Tender · since 21 May 2025- Pipeline notice published21 May 2025, 18:18 BSTUK1
- Tender notice published7 Sept 2026, 13:13 BSTUK4
- Published value published: £19,000,0007 Sept 2026, 13:13 BST
- Status changed to active7 Sept 2026, 13:13 BST
- Procurement method changed7 Sept 2026, 13:13 BST
- Tender notice published24 Sept 2026, 09:38 BSTUK4
- Published value updated to £26,400,00024 Sept 2026, 09:38 BSTwas £19,000,000
- Tender notice published25 Sept 2026, 14:05 BSTUK4
- Published value updated to £17,580,00025 Sept 2026, 14:05 BSTwas £26,400,000
Published amendments (2)
Changes to the notice is the contract duration. The initial contract duration is 3 years + 2 years optional extension. This has been changed to 5years + 2 years optional extension. This also increased the proposed contract value.
Contract value was amended
Routine re-releases (4)
- 2025-05: 1 release · 21 May 2025
Contracting authority & participating public bodies
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: Scope of works, service requirements, site information and Evaluation Criteria will be published on TfL e-tendering portal https://www.sap.com/products/spend-management/ariba-login.html
- Technical specifications
- Bidding documents and specifications suppliers who have registered interest will be invited to ITT Only Tender Responses submitted via TfL's online e-Tendering Platform will be evaluated
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender