Official UK procurement notice
Emergency Lighting Tender 2024/2025
Authority: LONDON & QUADRANT HOUSING TRUST (Housing)·Consortium: 2 public authorities
What is being bought8 lots · detail below
Published requirement descriptionL&Q requires the provision of Emergency Lighting testing, inspection, maintenance and associated remedial works across its housing portfolio. The service is split into four geographic lots covering East London, South London, West London and North West England. Contractors must deliver planned cyclical testing, ensure full statutory compliance, complete reactive works and quoted repairs, and maintain accurate records in line with L&Q’s specification. The contract includes working in occupied residential properties, meeting all health and safety obligations, following L&Q policies, and providing a reliable, responsive service that supports resident safety and regulatory compliance.
CPV: Electrical services · Emergency lighting equipment · Lighting systems · Repair and maintenance services · Repair and maintenance services of electrical building installations
Lots and requirements (8)Procurement structure
8 lots · 4 with a published value (£22,682,240 together) · win at most 2 of them · same evaluation weights on every lotLot #1East London LondonPublished value£5,956,440
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
•Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
- Remedial works to maintain systems as currently installed.
- Remedial works outside of self-certification limits.
- Replacement and update systems as required.
- Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
Lot #2South London LondonPublished value£7,598,017
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
- Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
- Remedial works to maintain systems as currently installed.
- Remedial works outside of self-certification limits.
- Replacement and update systems as required.
- Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
Lot #3West London LondonPublished value£7,445,550
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
- Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
- Remedial works to maintain systems as currently installed.
- Remedial works outside of self-certification limits.
- Replacement and update systems as required.
- Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
Lot #4North West England North WestPublished value£1,682,233
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
- Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
- Remedial works to maintain systems as currently installed.
- Remedial works outside of self-certification limits.
- Replacement and update systems as required.
- Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
Lot #5alphatrack emergency lighting – Lot 1 Measured Term Contract, 2016 EditionCancelled South EastLot estimate not published
The procurement covers the repairs, maintenance, servicing, and compliance testing of emergency lighting systems across properties within Lot 1 – East Region (East London). The Contractor (Alphatrack Systems Ltd) is required to deliver a Measured Term Contract for a period of 7 years, providing ongoing maintenance and minor works instructed by the Employer (London & Quadrant Housing Trust).The works include:Routine maintenance, repairs, and servicing of emergency lighting systems. Ensuring all systems remain statutorily compliant, including testing, remedial works, and replacement components where required. Works issued under Orders on an ongoing basis, measured using a Schedule of Rates submitted at tender. Prices are held until FY27 with CPI-based adjustments thereafter. Services delivered across properties defined under Lot 1 East Region, with exact properties confirmed during mobilisation. The Contractor must provide all necessary labour, materials, plant, tools, and equipment to fulfil each Order.All works must comply with Statutory Requirements, including safety, CDM regulations, and emergency‑lighting standards. This procurement ensures that L&Q’s property portfolio within the East Region maintains fully functional and compliant emergency lighting systems over the full contract period.
Lot #6cb services emergency lighting– Lot 2: Measured Term Contract (2016 Edition)Cancelled LondonLot estimate not published
The procurement is for a Measured Term Contract to deliver the repairs, maintenance, servicing, and statutory compliance of emergency lighting systems across the Lot 2 – South Region property portfolio managed by London & Quadrant Housing Trust..pdf)The Contractor will be required to undertake all instructed works for a 7‑year contract duration, including routine maintenance, compliance testing, responsive repairs, and minor works issued as individual Orders. All works will be instructed and administered by L&Q’s Contract Administrator in accordance with the contract requirements
Lot #7fixatex emergency lighting – lot 3 measured term contract (jct mtc 2016 edition)Cancelled LondonLot estimate not published
The procurement covers the delivery of a Measured Term Contract for the repairs, maintenance, servicing, and statutory compliance of emergency lighting systems across the Lot 3 – West London Region property portfolio managed by London & Quadrant Housing Trust. The Contractor will deliver all instructed works throughout the 7‑year contract period, including routine maintenance, compliance testing, responsive repairs, and minor works issued as individual Orders.The Contract requires the Contractor to provide all necessary labour, materials, plant, tools, and equipment to undertake each Order, ensuring all emergency lighting installations remain fully compliant with relevant statutory and regulatory requirements. Properties within the West Region will be confirmed during mobilisation in line with L&Q’s compliance system.
Lot #8fixatex – emergency lighting lot 4 – measured term contract (jct mtc 2016 edition)Cancelled LondonLot estimate not published
The procurement is for the delivery of a Measured Term Contract for the repairs, maintenance, servicing and statutory compliance of emergency lighting systems across the Lot 4 – North West London Region within the London & Quadrant Housing Trust property portfolio.The Contractor will be required to carry out all instructed works throughout the 7‑year contract period, including routine inspections, compliance testing, responsive repairs and minor works, in accordance with the Contract Administrator’s instructions and the JCT MTC 2016 contract conditions.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
As set out in the procurement documents.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Aug 2024, 12:38 BST
- Last source update
- 13 Apr 2026, 10:33 BST
- Authority reference
L&Q 00001752- FTS notice number
2026/S 000-033126- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0488e8Find a Tender
- Review procedure
London & Quadrant Housing Trust shall incorporate a mandatory 10 day standstill period as required by the Public Contracts Regulations 2015
How it was run
Official notice- Submission deadline
- 9 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
9 Sept 2024 → 13 Apr 2026 · 4 dates- Submission deadline9 Sept 2024, 12:00 BST
- Invitations to tender expected4 Oct 2024, 00:00 BST
- Contract starts18 Feb 2025
- Notice published197 days ago13 Apr 2026, 10:33 BST
Notice history
3 events · 2 releases on Find a Tender · since 13 Apr 2026- Status changed to complete13 Apr 2026, 10:33 BST
- Procurement method changed13 Apr 2026, 10:33 BST
- Buyer details updated13 Apr 2026, 10:33 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot1 award | |||
| scci alphatrack ltdemergency lighting Lot 1 ALPHATRACK | £5,956,440 † | — | Awarded |
Contracts
emergency lighting Lot 1 ALPHATRACK · scci alphatrack ltd
- Signed
- 2 Mar 2026
- Value
- £5,956,440
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of Justice – King’s Bench Division (Technology and Construction Court)Review body
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- scci alphatrack ltdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria