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Find a TenderAwarded without competitionContract award notice
Published 19 Mar 2025, 15:53 GMT

Official UK procurement notice

Extension of Contract for the provision of a Patient Administration System and Electronic Patient System

Official notice

Authority: Whittington Health NHS Trust (Central government)

Direct award
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Awarded value£13,878,470published award · exc. VAT
Award in standstill 17 Mar 2025no call for competition
Award (standstill) to System C Healthcare plc

What is being bought

Published requirement description

The Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract notice reference 2007/S 61-075154 under the Public Contracts Regulations 2006 ("ASCC Framework"). The Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract. The call-off contract therefore expires on 1 May 2025. The services cover the Trust's needs in both acute and community provision settings.

The Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for up to a further 2 years in 1 year increments.

The estimated value of the services to be supplied over the 5 year period is approximately £13.9m excluding VAT.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
48814000 Medical information systems72317000 Data storage services72322000 Data management services72512000 Document management services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Mar 2025, 15:53 GMT
Last source update
19 Mar 2025, 16:07 GMT
FTS notice number
2025/S 000-010217
Latest notice
Contract award notice (UK6)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04ef35 Find a Tender
Why no open competition
Single Suppliers Technical Reasons; Additional Repeat Extension Partial Replacement
Published justification

The Trust is intending to commence a procurement during 2025 in order to award a long-term successor contract for the provision of a patient administration system and electronic patient system.

The Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the procurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.

How it was run

Official notice
Submission deadline
—

Timeline

19 Mar 2025 → 28 Mar 2025 · 2 dates
  1. Notice published
    19 Mar 2025, 16:07 GMT
  2. Standstill ends
    28 Mar 2025, 23:59 GMT

Notice history

3 events · 2 releases on Find a Tender · since 19 Mar 2025
  1. Transparency notice published
    19 Mar 2025, 15:53 GMT
    UK5
  2. Contract award notice published
    19 Mar 2025, 16:07 GMT
    UK6
  3. Contract signature expected
    31 Mar 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £13,878,4701 award exc. VAT
Awarded toValueDateStatus
System C Healthcare plc1 May 2025 – 30 Apr 2028 · up to 30 Apr 2030Extensions: The Trust is intending to commence a procurement during 2025 in order award a long term successor contract for the provision of a patient administration system and electronic patient system. The extensions are in place primarily to allow for any extended period of mobilisation and transition that might be required as a result of that procurement.£13,878,47017 Mar 2025standstill to 28 Mar 2025Standstill

Contracting authority & participating public bodies

WHITTINGTON HEALTH NHS TRUST

Contracting authorityPublic authority - sub-central government GB-PPON: PZHC-1999-RLHQ Magdala Avenue, London, London, N19 5NFContact email

Bidders & participating suppliers

1 commercial party on the notice
  • SYSTEM C HEALTHCARE LIMITEDAwarded supplierGB-COH: 01754990GB-PPON: PDBZ-2559-MBVW Arden Court, Stratford-Upon-Avon, West Midlands, CV37 6NTContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender