Official UK procurement notice
Fire, Security and Life Safety Systems Servicing and Maintenance
Authority: Walsall Housing Group Ltd (Housing)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionwhg as a landlord, has a duty to maintain the Fire Safety and Life Safety Systems it owns and/or manages in its Premises comprising of high-rise and low-rise blocks, well-being schemes, communal areas and other areas such as plant rooms and lift motor rooms; and as an employer, is responsible for the provision of Fire Alarm and Life Safety System Services at its Head Office Site
The Supplier will be responsible for the delivery of both Routine Planned Cyclical Services (tasks that are carried out on a planned regular basis and so can be appropriately scheduled by the Supplier) and Reactive Optional Services (tasks that cannot always be predicted and as such cannot be forward programmed) under the direction of the Contract Administrator.
Routine Planned Cyclical Services
- Fire Alarm Systems
- Fire Alarm Activations
- Fire Extinguishers
- Wet and Dry Risers
- Fire Hydrants
- Sprinkler Systems
- Emergency Lighting
- Smoke Control and Ventilation Systems
- Door Entry and Intercom Systems
- Access Control Systems and Automated Gates/Barriers
Reactive Optional Services
Which may include for example:
- 24/7/365 emergency call-out and repair service for Life-safety critical faults (e.g. fire alarm activation and failure, sprinkler valve locked, door-entry failure preventing resident access)
- The authority expects to re-tender this requirement around 18 Mar 2031, 23:59 GMT.
CPV: Access control system · Fire-alarm systems · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 18 Mar 2031
- First published
- 10 Jul 2025, 11:00 BST
- Last source update
- 29 Jun 2026, 09:27 BST
- Award evaluation window
- Submission end – 16 Jun 2026
- FTS notice number
2026/S 000-023393- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055caaFind a Tender
How it was run
Official notice- Submission deadline
- 16 Apr 2026, 12:00 BST
- Clarification deadline
- 6 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Jul 2025 → 1 Aug 2026 · 10 dates- Planning notice published10 Jul 2025, 11:00 BST
- Market engagement28 Jul 2025, 23:59 BST
Interested suppliers are invited to participate in this market engagement exercise to provide feedback on the proposed scope, potential challenges, and opportunities for integration. This shall include an initial supplier briefing session held online by Teams on 30th July, 13:00pm – 14:30pm.
Following this, a questionnaire shall be issued to interested suppliers to further understand the scope and supply market capacity and capability.
To participate, please register your interest by submitting an ‘Expression of Interest’ form. All expressions of interest must be submitted through the Pro-Contract Housing Procurement Portal (procontract.due-north.com ↗), using reference DN781567.
Please complete and upload the document attached to the portal ‘Expression of Interest Response — FSLSS’ by no later than 12.00 noon (GMT) on 28th July 2025. Please see the portal for the document.
Should you experience any technical difficulties in using the Pro-Contract system, please contact the supplier support helpline on 03300050352.
whg is committed to fair, transparent, and competitive procurement in accordance with the Procurement Act 2023. This notice does not constitute a commitment to procure but is intended to inform the development of our procurement strategy and shape our procurement process.
- Tender notice published225 days ago16 Mar 2026, 11:06 GMT
- Clarification questions by204 days ago6 Apr 2026, 12:00 BST
- Submission deadline194 days ago16 Apr 2026, 12:00 BST
- Award decision expected by132 days ago16 Jun 2026, 23:59 BST
- Assessment summaries sent123 days ago26 Jun 2026, 00:00 BST
- Latest notice published120 days ago29 Jun 2026, 09:27 BST
- Standstill ends110 days ago8 Jul 2026, 23:59 BST
- Contract starts87 days ago1 Aug 2026, 00:00 BST
Notice history
10 events · 3 releases on Find a Tender · since 10 Jul 2025- Preliminary market engagement notice published10 Jul 2025, 11:00 BSTUK2
- Tender notice published16 Mar 2026, 11:06 GMTUK4
- Published value updated16 Mar 2026, 11:06 GMT
- Status changed to active16 Mar 2026, 11:06 GMT
- Procurement method changed16 Mar 2026, 11:06 GMT
- Deadline published: 16 Apr 2026, 12:00 BST16 Mar 2026, 11:06 GMT
- Buyer details updated16 Mar 2026, 11:06 GMT
- Contract award notice published29 Jun 2026, 09:27 BSTUK6
- Status changed to complete29 Jun 2026, 09:27 BST
- Contract signature expected14 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BAYDALE CONTROL SYSTEMS LIMITEDSMEFire, Security and Life Safety Systems1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031Extensions: An option to extend for up to 2 years, which may be taken in periods of 1 year. | £365,872 inc. VAT | 23 Jun 2026standstill to 8 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13final-stage tenders · 15 at stage one | 10 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- whgContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- Baydale Control Systems LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender