Official UK procurement notice
Jubilee Vehicle Underframe Modification (JVUM) Lot 2 Drawgear modification - concept- design - prototype
Authority: Docklands Light Railway Limited (Public body)
What is being bought
Published requirement descriptionThe scope of the Specification includes the design, prototyping and testing of the Modified Drawgear at all intermediate positions on the 1996 Tube Stock (96TS) vehicles.
The scope requirements for the design, prototyping and testing of a Modified Drawgear for the London Underground (LU) 1996 Tube Stock (96TS) are to address the known deficiencies of the existing system. This project is known as Jubilee Vehicle
Underframe Modification (JVUM) Project Lot 2.
The Designer is required to design, supply and test prototypes for the Modified Drawgear at the intermediate vehicle positions of the 96TS.
The Modified Drawgear shall feature a Collapse Element to replace the failing Jaw Release Mechanism,
As the Jaw Release Mechanism is complex and bespoke, collapse solutions of proven technology used in the railway industry are preferred.
The Modified Drawgear shall have a design life of not less than 25 years.
The Designer is required to deliver prototypes of the Modified Drawgear for testing.
- How the procedure runs: Planned tender stages : Procurement specific questionnaire (PSQ) issue PSQ Clarification submission PSQ Responses submission by the suppliers Evaluation of PSQ Inform suppliers on who passed PSQ stage Supplier site visits Invitation to Submit Initial Tenders (ISIT) Clarification questions Authority response submission ISIT Proposal submission Evaluation of bids (including clarifications by authority) Negotiation Period (if required) Issue Invitation to Submit a Final Tender (ISFT) (if negotiation phase undertaken) ISFT Proposal submission Evaluation of ISFT Publish Contract Award Notice and Assessment Summaries Standstill Period (8 Working Days) Post Tender Clarification Meeting (if required) Contract Execution
- No preliminary market engagement: The preliminary market engagement notice has not been published because the market engagement has already taken place in June to July 2024.
CPV: Railway maintenance or service vehicles, and railway freight wagons · Railway transport services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical: 50%
- Deliverability: 10%
- Commercial: 30%
- Social value: 10%
Published award criteria (4)
- Technical: Technical capabilities and experience
- Deliverability: Deliverability capabilities and experience
- Commercial: Commercial (price for system design, concept design, detailed design, prototype design, production readiness).
- Social value: Delivery of demonstrable and measurable Social Value in respect of contract
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 22:17 BST
- Last source update
- 30 Mar 2026, 09:59 BST
- Award evaluation window
- Submission end – 26 Jan 2026
- Authority reference
WS2524423908- FTS notice number
2025/S 000-035125- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051faeFind a Tender- Contract terms summary
30 days
- How it runs
Planned tender stages :
Procurement specific questionnaire (PSQ) issue
PSQ Clarification submission
PSQ Responses submission by the suppliers
Evaluation of PSQ
Inform suppliers on who passed PSQ stage
Supplier site visits
Invitation to Submit Initial Tenders (ISIT) Clarification questions
Authority response submission
ISIT Proposal submission
Evaluation of bids (including clarifications by authority)
Negotiation Period (if required)
Issue Invitation to Submit a Final Tender (ISFT) (if negotiation phase undertaken)
ISFT Proposal submission
Evaluation of ISFT
Publish Contract Award Notice and Assessment Summaries
Standstill Period (8 Working Days)
Post Tender Clarification Meeting (if required)
Contract Execution
How it was run
Official notice- Submission deadline
- 12 Dec 2025, 15:00 GMT
- Clarification deadline
- 29 Aug 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender submissions or any questions need to be published via Tfl e-tendering portal: service.ariba.com/Supplier.aw ↗.
There are several clarification stages during the tender process which are set out in Volume 1 - ITT Instruction document.
Timeline
22 May 2025 → 30 Mar 2026 · 8 dates- Planning notice published22 May 2025, 22:17 BST
- Next notice expected9 Jun 2025, 23:59 BST
- Tender notice published25 Jun 2025, 14:53 BST
- Clarification questions by29 Aug 2025, 15:00 BST
- Submission deadline319 days ago12 Dec 2025, 15:00 GMT
- Award decision expected by274 days ago26 Jan 2026, 23:59 GMT
- Contract starts214 days ago28 Mar 2026
- Latest notice published212 days ago30 Mar 2026, 09:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 22:17 BSTUK1
- Tender notice published25 Jun 2025, 14:53 BSTUK4
- Published value published: £2,000,00025 Jun 2025, 14:53 BST
- Status changed to active25 Jun 2025, 14:53 BST
- Procurement method changed25 Jun 2025, 14:53 BST
- Deadline published: 12 Dec 2025, 15:00 GMT25 Jun 2025, 14:53 BST
- Tender notice published4 Jul 2025, 16:05 BSTUK4
- Procurement termination notice published30 Mar 2026, 09:59 BSTUK12
- Status changed to complete30 Mar 2026, 09:59 BST
Published amendments (1)
Tender publish date is 4 July 2025.
Routine re-releases (4)
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 19 Mar 2026 | CancelledThe contracting authority has not received a bid proposal that reflects value for money and meets their budget allowance. |
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documents will be available from 1 July 2025 via Tfl e-tendering portal SAP/Ariba. Only those suppliers who have registered on SAP/Ariba portal will be able to access the tender documents. Please use the link below to register your organisation on Ariba if you have not do…
- Technical specifications
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender