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Published 15 Sept 2025, 12:20 BST

Official UK procurement notice

Mould Surveys, Cleans and Remedial Works

Official notice

Authority: Platform Housing Limited (Public body)·Consortium: 2 public authorities

3 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71)
+1 moreCleaning & Environmental Services (90)
 Delivery: Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)
+1 moreSouth West (UKK1)
Published estimate£48,000,000total for 3 lots · £57,600,000 inc. VAT · 1 value update
Submissions closed 7 May 2026
Lots 3max 2 won per supplier
Contract term 2 yrs 11 moends 31 Oct 2029 · up to 31 Oct 2034 with extensions · starts 1 Dec 2026

What is being bought3 lots · detail below

Published requirement description

Platform is seeking to appoint contractors to deliver mould surveys, cleaning, and remedial works across its housing portfolio.

The services will include inspection and assessment of damp and mould issues, cleaning and treatment works, and associated remedial actions to ensure properties are safe, compliant and meet regulatory requirements, including Awaab's Law.

The contract will be delivered across Platform's Severn, Tame and Witham regions through a multi-contractor model. The contracting authority intends to appoint multiple contractors across the three localities, contributing to a maximum of ten (10) awards across all lots.

  • How the procedure runs: This procurement will be conducted using a competitive flexible procedure in accordance with the Procurement Act 2023. The process will include a Selection Questionnaire stage to assess supplier capability and capacity, followed by an Invitation to Tender stage. The contracting authority reserves the right to refine the procurement process, including the use of clarification stages, negotiation, or multiple tendering rounds where appropriate. Evaluation will be based on the published award criteria. Contracts may be awarded across multiple lots, with bidders permitted to submit for more than one lot, subject to any limitations set out in the tender documents. Further details of the process, including evaluation methodology and award allocation, will be provided within the procurement documents.

CPV: Architectural, construction, engineering and inspection services · Cleaning services · Facility related sanitation services · Overhaul and refurbishment work · Refurbishment of run-down buildings · Repair and maintenance services of building installations · Waterproofing work

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£48,000,000 together) · win at most 2 of them · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Mould Surveys, Cleans and Remedial Works - TameRenewal East Midlands, West Midlands 2 yrs 11 moSMEPublished value£16,000,000

This lot covers the delivery of mould surveys, cleaning and remedial works within the Tame locality.

The services will include inspection and assessment of damp and mould issues, cleaning and treatment works, and associated remedial actions to ensure properties are safe, compliant and meet regulatory requirements, including Awaab's Law.

The Tame locality will be delivered through a multi-contractor model across defined sub-localities:

  • Tame West - Birmingham / West Midlands
  • Tame North - Derbyshire
  • Tame East - Leicestershire
  • Tame East (Leicester) - Leicester City Blocks

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £16,000,000 exc. VAT · £19,200,000 inc. VAT
Delivery: East Midlands, West MidlandsEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 7 candidates invited to tender
45261420 Waterproofing work45262690 Refurbishment of run-down buildings45453000 Overhaul and refurbishment work50700000 Repair and maintenance services of building installations71000000 Architectural, construction, engineering and inspection services90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between five (5) and seven (7) suppliers to tender for this lot, with between two (2) and three (3) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of Twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #2Mould Surveys, Cleans and Remedial Works - WithamRenewal Yorkshire & Humber, East Midlands 2 yrs 11 moSMEPublished value£16,000,000

This lot covers the delivery of mould surveys, cleaning and remedial works within the Witham locality.

The services will include inspection and assessment of damp and mould issues, cleaning and treatment works, and associated remedial actions to ensure properties are safe, compliant and meet regulatory requirements, including Awaab's Law.

The Witham locality will be delivered through a multi-contractor model across defined sub-localities:

  • Witham West - Nottinghamshire
  • Witham East - Lincolnshire
  • Witham South - Market Harborough

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £16,000,000 exc. VAT · £19,200,000 inc. VAT
Delivery: Yorkshire & Humber, East MidlandsEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 7 candidates invited to tender
45261420 Waterproofing work45262690 Refurbishment of run-down buildings45453000 Overhaul and refurbishment work50700000 Repair and maintenance services of building installations71000000 Architectural, construction, engineering and inspection services90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between five (5) and seven (7) suppliers to tender for this lot, with between two (2) and three (3) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of Twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
Lot #3Mould Surveys, Cleans and Remedial Works - SevernRenewal West Midlands, South West 2 yrs 11 moSMEPublished value£16,000,000

This lot covers the delivery of mould surveys, cleaning and remedial works within the Severn locality.

The services will include inspection and assessment of damp and mould issues, cleaning and treatment works, and associated remedial actions to ensure properties are safe, compliant and meet regulatory requirements, including Awaab's Law.

The Severn locality will be delivered through a multi-contractor model across defined sub-localities:

  • Severn East - Droitwich and Evesham
  • Severn Central - Worcester City
  • Severn West - Malvern and Hereford

Contractors may be appointed to one or more sub-localities in accordance with the award methodology set out in the procurement documents.

The contracting authority intends to appoint multiple contractors within each locality as part of a multi-contractor model, contributing to a maximum of ten (10) awards across all lots.

The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.

The estimated value represents the total anticipated value of works across the locality and is not guaranteed to any individual contractor.

Works will be contracted under a JCT Measured Term, where no work can be guaranteed

Contract period: 1 Dec 2026 – 31 Oct 2029 (2 yrs 11 mo) · up to 31 Oct 2034 with extensionsValue: £16,000,000 exc. VAT · £19,200,000 inc. VAT
Delivery: West Midlands, South WestEligibility: SME eligible
Extensions: The initial contract term is three (3) years. The contracting authority reserves the right to extend the contract for up to a further five (5) years through extension periods of up to three (3) years and a further two (2) years. Any extension will be exercised at the sole discretion of the contracting authority and will be subject to satisfactory contractor performance, continued operational requirements and the availability of budget. Extensions will be applied in accordance with the provisions of the contract.Second stage: up to 7 candidates invited to tenderAuthority reference: 1
45261420 Waterproofing work45262690 Refurbishment of run-down buildings45453000 Overhaul and refurbishment work50700000 Repair and maintenance services of building installations71000000 Architectural, construction, engineering and inspection services90910000 Cleaning services
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between five (5) and seven (7) suppliers to tender for this lot, with between two (2) and three (3) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of Twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Quality: Quality will be assessed based on the bidder's proposed methodology for delivering mould surveys, cleaning and remedial works, including approach to compliance with Awaab's Law, customer care, service delivery, resource planning, health and safety, and performance management. This criterion is weighted at 70%.
  • Cost: Price will be evaluated based on the submitted pricing schedules and overall value for money. This criterion is weighted at 30%.
Lot distribution rule: Contractors may submit bids for multiple lots. The contracting authority intends to appoint multiple contractors across the three localities, with a maximum of ten (10) awards across all lots. A supplier may be awarded up to a maximum of two (2) neighbouring sub-localities, where applicable. Where a supplier is ranked first in more than the permitted number of awards, the contracting authority reserves the right to determine the final allocation of awards in accordance with the published evaluation methodology and locality preferences. The initial ranking of awards may take into account bidder locality preferences as part of the allocation methodology.
Conditions of participation · identical on every lot3
  • Economic & financial standing

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of economic and financial standing in accordance with the requirements set out in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Technical & professional ability

    Suppliers will be required to complete a Selection Questionnaire as part of the procurement process. This will include assessment of technical and professional ability, including relevant experience, resources, and capability to deliver the required services, as detailed in the procurement documents.

    Full details are available within the Conditions of Participation document suite.

  • Condition of participation

    Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).

    Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.

    As outlined in the CoP document, Platform intends to invite between five (5) and seven (7) suppliers to tender for this lot, with between two (2) and three (3) suppliers per sub-locality, subject to sufficient suitable applicants.

    A maximum of Twenty (20) suppliers will be taken forward across all localities for these lots.

    Where fewer compliant suppliers are received, all compliant suppliers may be invited to tender.

    shortlisting
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
15 Sept 2025, 12:20 BST
Last source update
27 Mar 2026, 16:03 GMT
Award evaluation window
Submission end – 1 Nov 2026
Authority reference
Lot 5
FTS notice number
2026/S 000-028696
Latest notice
Tender notice (UK4)
Classification (CPV)
Architectural, construction, engineering and inspection servicesCleaning servicesFacility related sanitation servicesOverhaul and refurbishment workRefurbishment of run-down buildingsRepair and maintenance services of building installationsWaterproofing work
Delivery area
Yorkshire & Humber (UKE1)East Midlands (UKF1)West Midlands (UKG1)South West (UKK1)
Official registry OCID
ocds-h6vhtk-059a31 Find a Tender
How it runs

This procurement will be conducted using a competitive flexible procedure in accordance with the Procurement Act 2023.

The process will include a Selection Questionnaire stage to assess supplier capability and capacity, followed by an Invitation to Tender stage.

The contracting authority reserves the right to refine the procurement process, including the use of clarification stages, negotiation, or multiple tendering rounds where appropriate.

Evaluation will be based on the published award criteria. Contracts may be awarded across multiple lots, with bidders permitted to submit for more than one lot, subject to any limitations set out in the tender documents.

Further details of the process, including evaluation methodology and award allocation, will be provided within the procurement documents.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
7 May 2026, 14:00 BST
Submission deadline
7 May 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the contracting authority's e-tendering portal.

Access to the tender documents and submission portal is available at:

www.platformhg.com/platform-housing-gro… ↗

Suppliers must register on the system to access the procurement documents and submit a response.

All tender responses must be completed and submitted in accordance with the instructions set out in the procurement documents

Timeline

15 Sept 2025 → 1 Dec 2026 · 7 dates
  1. Planning notice published
    15 Sept 2025, 12:20 BST
  2. Market engagement332 days ago
    28 Nov 2025, 23:59 GMT

    The Pre Market Engagement will be focused around various Meet The Buyer Events x3. Platform's business is structured around 3 geographical localities we have booked a location in each of these locations to run both a presentation and then a "speed dating" event following the presentation. The dates and locations for these events are:

    17 October - Lincoln - Lincoln University

    21 October - Leicester - Holiday Inn

    23 October - Bromsgrove - Holiday Inn

    All events will start at 10am, unless the formal advertising around these events says something different. The "speed dating" element of the event will be structured around our posed questions from within the presentation (known unknowns) and will last 10 minutes for each Contractor.

    Following these events, Platform reserve the right to run additional Pre Market Engagement, either 1-2-1 sessions or remote Webinar style, more details will be issued out after the original events have passed and feedback has been taken.

  3. Next notice expected259 days ago
    9 Feb 2026, 23:59 GMT
  4. Tender notice published214 days ago
    27 Mar 2026, 16:03 GMT
  5. Submission deadline173 days ago
    7 May 2026, 14:00 BST
  6. Today
    27 Oct 2026
  7. Award decision expected byin 5 days
    1 Nov 2026, 23:59 GMT
  8. Contract startsin 34 days
    1 Dec 2026

Notice history

6 events · 2 releases on Find a Tender · since 15 Sept 2025
  1. Preliminary market engagement notice published
    15 Sept 2025, 12:20 BST
    UK2
  2. Tender notice published
    27 Mar 2026, 16:03 GMT
    UK4
  3. Published value published: £48,000,000
    27 Mar 2026, 16:03 GMT
  4. Status changed to active
    27 Mar 2026, 16:03 GMT
  5. Procurement method changed
    27 Mar 2026, 16:03 GMT
  6. Buyer details updated
    27 Mar 2026, 16:03 GMT

Contracting authority & participating public bodies

2 public bodies on the notice

PLATFORM HOUSING LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: RS008288 · GB-PPON: PTHH-6479-BPPR 1700 Solihull Parkway, Solihull, West Midlands, B377YDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: www.proactis.com Tender documents will be made available electronically via the contracting authority's e-tendering portal. Access to the procurement documents will be unrestricted and free of charge via: https://www.platformhg.com/platform-housing-group-procurement Suppliers must register on the e-tendering system to access the full suite of tender documents and submit responses. Further details including how to register on Proactis are available at: https://www.platformhg.com/platform-housing-group-procurement

Notices published for this procedure