MRI Managed Equipment Service (Lot 1 and 2)

The Trust has identified a known risk that may affect the delivery and value of this contract. This risk relates to residual asset values attached to both Lot 1 and Lot 2, which are currently expected to be absorbed by the successful provider(s). These values are detailed in the pricing schedules included in the tender pack.

However, the Trust is actively applying for external funding which, if secured, may be used to fully or partially clear these residual values. Due to the uncertainty of the funding outcome and timing, this risk cannot be addressed in the contract at the time of award, but may materially affect the contract value and scope.

Should this funding be secured during the procurement process or prior to the contract start date, it may be used to either fully or partially clear the residual values consequently impacting the overall value of Lots 1 and 2. This tender is proceeding under the assumption that no additional funding will be received.

The potential impact of this funding is as follows:

Lot 1: Depending on the level of funding received, the residual values may be either fully or partially cleared. In either case, the Trust will still require a provider to deliver ongoing support and maintenance of the MRI equipment in accordance with the specification. However, the total contract value will be significantly reduced if the residual values are cleared or partially cleared.

Lot 2: Any funding received will be prioritised to fully clear the residual values attached to this Lot. In this case, the Trust intends to bring the hard facilities management services in-house. In this scenario, Lot 2 will no longer be required, and the Trust reserves the right to withdraw this lot from the procurement process should this risk materialise.

Additionally, the residual values listed in the pricing schedules may be subject to change. The Trust is currently in discussions with the incumbent supplier regarding four specific items. If it is determined that these items should be included in the residual value calculation, the total amount owed and therefore the amount to be absorbed by the new provider(s) will increase. Should this occur, the Trust will update the Tender Notice and issue updated pricing schedules requesting that prospective bidders submit revised pricing accordingly.