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Published 14 Apr 2025, 14:34 BST

Official UK procurement notice

Occupational Health Services for University Students

Official notice

Authority: Birmingham City University (Education)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Health & Social Care (85) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£7,500,000≈ £2.5m / year · £7,500,000 inc. VAT45.3% below final estimate
Submissions closed 12 May 2025
Contract term 3 yrsends 30 Jun 2028 · up to 30 Jun 2031 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

Birmingham City University award for the provision of the Occupational Health for Students. A Professional and Confidential Student Health Screening and Inoculation Service using the Open procedure in accordance with the requirements of the Procurement Act 2023 (PA23) .

The University reserves the right to refine any specific award criteria during the Procurement Process (in accordance with section 24 of the Act)

CPV: Hospital and related services · Medical practice and related services · Miscellaneous health services

The lotProcurement structure

single lot · value published
Lot #1Birmingham City University (BCU) award for the provision of the Occupational Health…AwardedRenewal 3 yrsSMEVCSEPublished value£7,500,000

Birmingham City University (BCU) award for the provision of the Occupational Health for Students. A Professional and Confidential Student Health Screening and Inoculation Service using the Open procedure in accordance with the requirements of the Procurement Act 2023 (PA23) .

The University reserves the right to refine any specific award criteria during the ProcurementProcess (in accordance with section 24 of the Act)

Contract period: 1 Jul 2025 – 30 Jun 2028 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £7,500,000 exc. VAT · £7,500,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West · BirminghamEligibility: SME eligibleVCSE eligible
Extensions: The contract will be for 3 years with the option for a further 2 year, and 1 year extension subject to satisfactory performance.
85120000 Medical practice and related services85140000 Miscellaneous health services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels:

    Insurance Minimum Level of Insurance

    Public Liability Insurance - £10M for each and every incident

    Product Liability Insurance - £10m for each and every incident

    Professional Indemnity Insurance - £5M for each and every

    incident

    Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list

    within the UK. Employer's Liability Insurance - Minimum statutory limit (£10M) as laid down by legislation.

    Bidders are required to complete a PSQ as part of the process.

    TUPE considerations will apply as part of this award.

  • Technical & professional ability

    Please refer to section 10 of the specification Appendix A referring to accreditations and qualifications.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 95Price: 40Social value: 5
Published sub-criteria (10)
  • Pre-Course and On Course Assessment Supply: 25
  • Immunisation: 15
  • Performance Management and Monitoring Staff: 15
  • Contract & Client Management, Implementation and Reporting: 10
  • Technical Suppor: 5
  • Data protection and data Security / Systems and IT: 10
  • Value for Money , Added Value: 5
  • Supplier Demonstration and Clarification: 10
  • Price: 40
  • Sustainability, Social Value and Regulation: 5
Published award criteria (10)
  • Pre-Course and On Course Assessment Supply: 25
  • Immunisation: 15
  • Performance Management and Monitoring Staff: 15
  • Contract & Client Management, Implementation and Reporting: 10
  • Technical Suppor: 5
  • Data protection and data Security / Systems and IT: 10
  • Value for Money , Added Value: 5
  • Sustainability, Social Value and Regulation: 5
  • Supplier Demonstration and Clarification: 10
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels:

    Insurance Minimum Level of Insurance

    Public Liability Insurance - £10M for each and every incident

    Product Liability Insurance - £10m for each and every incident

    Professional Indemnity Insurance - £5M for each and every

    incident

    Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list

    within the UK. Employer's Liability Insurance - Minimum statutory limit (£10M) as laid down by legislation.

    Bidders are required to complete a PSQ as part of the process.

    TUPE considerations will apply as part of this award.

  • Technical & professional ability

    Please refer to section 10 of the specification Appendix A referring to accreditations and qualifications.

What this means for your bid
  • Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
14 Apr 2025, 14:34 BST
Last source update
15 Aug 2025, 09:54 BST
Award evaluation window
Submission end – 2 Jun 2025
Authority reference
PS116
FTS notice number
2025/S 000-014995
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Hospital and related servicesMedical practice and related servicesMiscellaneous health services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-050299 Find a Tender
Contract terms summary

30 days from invoice

Review and risk notes
Risks
  • Student numbers could fluctuate depending on demand- depending on projected numbers intake differs from cohort to cohort and demand from NHS
  • Student vaccination requirements may differ- in different cohort, some students have not had their childhood vaccinations
  • Managing Transition between suppliers to ensure smooth transition
  • Starting contract at the start of the new academic year, September 2025. OH requirements start through admissions in July/ August with HQ release to students
  • Ensuring student data confidentiality when transferred between suppliers and existing students.
  • Management of TUPE and ensuring staff who require stay employed

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=965765330 GO Reference: GO-2025714-PRO-31397503

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
12 May 2025, 12:00 BST
Clarification deadline
30 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tenders must be submitted electronically via the e-procurement tool Delta.

www.delta-esourcing.com/delta/login.html ↗

Access Code : GU3JH5N353

Timeline

14 Apr 2025 → 15 Aug 2025 · 6 dates
  1. Tender notice published
    14 Apr 2025, 14:34 BST
  2. Clarification questions by
    30 Apr 2025, 12:00 BST
  3. Submission deadline
    12 May 2025, 12:00 BST
  4. Award decision expected by
    2 Jun 2025, 23:59 BST
  5. Contract starts
    1 Jul 2025, 00:00 BST
  6. Latest notice published
    15 Aug 2025, 09:54 BST

Notice history

4 events · 3 releases on Find a Tender · since 14 Apr 2025
  1. Tender notice published
    14 Apr 2025, 14:34 BST
    UK4
  2. Status changed to complete
    14 Jul 2025, 16:05 BST
  3. Buyer details updated
    14 Jul 2025, 16:05 BST
  4. Procurement termination notice published
    15 Aug 2025, 09:54 BST
    UK12

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £4,100,0001 contract exc. VAT
Bids received 8
Contracts signed 1latest 7 Jul 2025
Awarded toValueDateStatus
supplier not published—11 Aug 2025CancelledMaterial change in specification meant signing a contract would not be viable.
OHWorks LtdSME£4,100,000 †—Awarded

Contracts

  • Occupational Health Services for University Students · OHWorks LtdSME

    Signed
    7 Jul 2025
    Value
    £4,100,000
    Period
    … – 30 Jun 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

Birmingham City University

Contracting authorityEducationPublic authority - sub-central government GB-PPON: PMDM-3781-JGCD · GB-UKPRN: 10007140 Joseph Priestley Building, Cardigan Street, Birmignham, West Midlands, B4 7BDContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • OHWorks LtdAwarded supplier05919009 31 St George's Place, Canterbury, South East, CT1 1UT

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsSuppliers must register with the e-procurement portal Delta to get access to the opportunity and document set. Access Code : GU3JH5N353

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender