Official UK procurement notice
Party Wall Surveying Services 2025 - 2029
Authority: Gentoo Group Limited (Public body)
What is being bought
Published requirement descriptionAs part of their commitment to maintain their housing stock, Gentoo Group currently has a roofing Framework in place in which a Principal Provider is responsible for re-roofing Gentoo properties in various locations throughout Sunderland, Houghton, Hetton and Washington - Tyne & Wear.
Many of the Gentoo properties which are receiving new roofs adjoin owner occupied properties which do not fall under the ownership of Gentoo. Therefore, so that Gentoo may comply with the Party Wall Act of 1996, it is a requirement that any affected adjoining properties are made aware of the works in accordance with set timescales and given the opportunity to consent to the works or alternatively, to dissent and appoint an independent Party Wall Surveyor to inspect the works in accordance with
this Act.
Under the Act, the responsibility for appointment of the Surveyor rests with the Party who wishes to have the work carried out (I.E. - Gentoo Group Ltd). Subsequently, the purpose of this Tender is to procure a Surveying Consultancy to provide these services to Gentoo.
It will be the intention of Gentoo to appoint three Providers to this Framework for a period of four years. The first ranked Tenderer will initially be awarded all works available. In the event they fail
or are unable to meet the service level agreements stated within this document, Gentoo will seek to appoint the second ranked Tenderer to deliver the works. This process will then move to the third placed Tenderer in the event second place is also unable to deliver or meet the requirements of the service level agreements.
CPV: Architectural, engineering and surveying services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 11 bids received · 3 suppliers appointed
- Framework period
- 4 yrs from 11 Aug 2025
Published description of the framework
It will be the intention of Gentoo to appoint three Providers to this Framework for a period of four years.
The first ranked Tenderer will initially be awarded all works available. In the event they fail or are unable to meet the service level agreements stated within this document, Gentoo
will seek to appoint the second ranked Tenderer to deliver the works. This process will then move to the third placed Tenderer in the event second place is also unable to deliver or meet the requirements of the service level agreements.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Price
- Social Value
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Party Wall Surveying Services 2025 - 2029” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Apr 2025, 16:09 BST
- Last source update
- 25 Feb 2026, 08:24 GMT
- Award evaluation window
- Submission end – 21 Jul 2025
- Authority reference
REQ616- FTS notice number
2025/S 000-027613- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050977Find a Tender
How it was run
Official notice- Appointment period ends
- 27 Jun 2025, 12:00 BST
- Clarification deadline
- 25 Jun 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Apr 2025 → 25 Feb 2026 · 10 dates- Planning notice published29 Apr 2025, 16:09 BST
- Market engagement27 May 2025, 00:59 BST
Preliminary Market Engagement Notice only.
- Tender notice published27 May 2025, 10:27 BST
- Clarification questions by25 Jun 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown27 Jun 2025, 12:00 BST
- Award decision expected by21 Jul 2025, 23:59 BST
- Contract starts11 Aug 2025, 00:00 BST
- Assessment summaries sent13 Aug 2025, 00:00 BST
- Standstill ends22 Aug 2025, 23:59 BST
- Latest notice published244 days ago25 Feb 2026, 08:24 GMT
Notice history
10 events · 4 releases on Find a Tender · since 29 Apr 2025- Preliminary market engagement notice published29 Apr 2025, 16:09 BSTUK2
- Tender notice published27 May 2025, 10:27 BSTUK4
- Published value published: £400,00027 May 2025, 10:27 BST
- Status changed to active27 May 2025, 10:27 BST
- Procurement method changed27 May 2025, 10:27 BST
- Deadline published: 27 Jun 2025, 12:00 BST27 May 2025, 10:27 BST
- Contract award notice published13 Aug 2025, 16:19 BSTUK6
- Status changed to complete13 Aug 2025, 16:19 BST
- Contract signature expected29 Aug 2025, 23:59 BSTscheduled
- Contract details notice published25 Feb 2026, 08:24 GMTUK7
Routine re-releases (4)
- 2025-04: 1 release · 29 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BUILDING SURVEYORS LIMITED, Capita Business Services Ltd, STORM TEMPEST LIMITEDSME1 Sept 2025 – 31 Aug 2029 | £400,000 | 13 Aug 2025 | Awarded |
Contracts
Party Wall Surveying Services 2025 - 2029 · BUILDING SURVEYORS LIMITED, Capita Business Services Ltd, STORM TEMPEST LIMITEDSME
- Signed
- 31 Aug 2025
- Value
- £400,000
- Period
- 1 Sept 2025 – 31 Aug 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 11final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- BUILDING SURVEYORS LIMITEDFramework contractor
- CAPITA BUSINESS SERVICES LTDFramework contractor
- STORM TEMPEST LIMITEDFramework contractor
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender