Official UK procurement notice
Planned Preventative Maintenance of Trend Building Management Systems (BMS)
Authority: Capital City College (Education)·On behalf of: AGM Procurement
What is being bought
Published requirement descriptionCCC site currently utilise a range of BMS software and hardware, while this is predominantly Trend the range of devises include (IQVision, Trend 963, Distech and Carel). Current maintenance is fragmented and reactive and does not deliver best value for CCC. The purpose of this tender is to procure the services of an accredited Trend Partner to provide a responsive, and proactive PPM and reactive repair service in line with SFG20 for all CCC BMS systems (inclusive of hardware and software) across all sites.
- The authority expects to re-tender this requirement around 1 Feb 2029, 23:59 GMT.
CPV: Control panels · Hardware consultancy services · Instrumentation and control equipment · Maintenance of information technology software · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations · Repair of information technology software · Software configuration services · Software-related services · +2 more
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£585,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: 70% quality and 30% price - full details provided in the Guidance document as part of the tender pack available for download (free of charge) from https://www.in-tendhost.co.uk/educationportal/aspx/Home
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2029
- First published
- 25 Sept 2025, 13:09 BST
- Last source update
- 31 Jan 2026, 19:10 GMT
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
BMS_0925- FTS notice number
2025/S 000-059682- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a214Find a Tender- Contract terms summary
30 days - please see the Terms in the tender pack for more details.
How it was run
Official notice- Submission deadline
- 14 Nov 2025, 12:00 GMT
- Clarification deadline
- 7 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please see the Guidance document within the tender pack for full instructions. To access the Guidance and submit a tender please register (free of charge) on www.in-tendhost.co.uk/educationportal/aspx… ↗ Should you have any issues accessing documents please contact anna@agmprocurement.com, otherwise all queries through the correspondence function of In-tend please.
Timeline
25 Sept 2025 → 11 Feb 2026 · 8 dates- Tender notice published398 days ago25 Sept 2025, 13:09 BST
- Clarification questions by355 days ago7 Nov 2025, 12:00 GMT
- Submission deadline348 days ago14 Nov 2025, 12:00 GMT
- Award decision expected by270 days ago30 Jan 2026, 23:59 GMT
- Assessment summaries sent270 days ago31 Jan 2026
- Latest notice published269 days ago31 Jan 2026, 19:10 GMT
- Contract starts269 days ago1 Feb 2026
- Standstill ends258 days ago11 Feb 2026, 23:59 GMT
Notice history
4 events · 2 releases on Find a Tender · since 25 Sept 2025- Tender notice published25 Sept 2025, 13:09 BSTUK4
- Contract award notice published31 Jan 2026, 19:10 GMTUK6
- Status changed to complete31 Jan 2026, 19:10 GMT
- Contract signature expected12 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Optimised Group Limited16 Feb 2026 – 31 Oct 2027 · up to 31 Oct 2030Extensions: 3 options in annual increments or as agreed between the parties subject to performance and agreement of rates · Options: Inclusion of additional project works related to the scope of services required and cover for all CCC sites including any changes | £485,000 inc. VAT | 30 Jan 2026standstill to 11 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders · 10 at stage one | 9 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- AGM ProcurementProcess contact pointProcuring entityManaging the tender process
Bidders & participating suppliers
1 commercial party on the notice- Optimised Buildings LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please access all tender documents, updates and access to the correspondence function via In-Tend. Instructions for tender upload have been provided in the Guidance document.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender