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Published 19 Jun 2026, 14:10 BST

Official UK procurement notice

Property Compliance Services - Phase i: Mechanical and Electrical Services 1 (GPL0304i)

Official notice

Authority: Orbit Group Limited (Public body)

3 lotsServicesCompetitive flexible procedureAbove thresholdConcessionSME suitable
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF)West Midlands (UKG)East of England (UKH)
+2 moreLondon (UKI)South East (UKJ)
Concession value (operator's revenue)£95,500,000total for 3 lots · operator revenue, not the authority's budget · 1 value update
Submissions closed 4 Sept 2026
Lots 3see the lot list below
Contract term 3 yrsends 2 May 2030 · up to 30 Apr 2037 with extensions · starts 3 May 2027

What is being bought3 lots · detail below

Published requirement description

Orbit is seeking to procure solutions for its Planned Investment - Property/Home Improvement, Compliance Services - Phase i: Mechanical & Electrical Services 1 (the Works), to its housing stock in the Midlands, South and East of England.

The contracts will be for an initial term of three (3) years extendable at the Client's sole discretion for the option of additional three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) years.

The contracts will contain a 12 month termination for convenience clause.

The estimated contract value for all Lots across all work types for the maximum ten (10) years is £95.5 million.

The scope of the Works includes, but is not limited to:

  • The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.
  • The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.
  • How the procedure runs: Orbit will undertake an initial shortlisting stage for all of the expressions of interest received. The top 7 bidders per Lot, or more should scores be tied, will then receive the full tender pack, to submit an initial bid. Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages; 1. Shortlisting 2. Initial Tender Submission 3. Due Diligence (which may include: Dialogue / Presentation / Clarifications) 4. Final Tender Submission After the final evaluation on the basis of Quality at 60% and Price at 40%, bidders will be notified of the award. Orbit intends to rely on section 24 of the Procurement Act 2023 to: • refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and • to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023). In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 60% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders. Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.

CPV: Building installation work · Repair and maintenance services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£95,500,000 together) · same evaluation weights on every lot
Lot #1Compliance Services - Phase i: Mechanical & Electrical Services 1 (Midlands Region)Renewal East Midlands, West Midlands +3 3 yrsSMEPublished value£36,100,000

The Works in detail that will fall within scope of the procurement for Lot 1 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - Midlands Region are envisaged to include:

  • The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.
  • The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.
Contract period: 3 May 2027 – 2 May 2030 (3 yrs) · up to 30 Apr 2037 with extensionsValue: £36,100,000 exc. VAT · £36,100,000 inc. VAT
Delivery: East Midlands, West Midlands, East of England, London, South EastEligibility: SME eligible
Extensions: The contracts will be for an initial term three (3) years with option to extend for a period of three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) Any extension will be made at Orbit's sole discretion and will depend (amongst other things) on contractor performance and customer satisfaction. Extension 1 = 36 months Extension 2 = 24 months Extension 3 = 24 months
45300000 Building installation work50000000 Repair and maintenance services
Lot #2Compliance Services - Phase i: Mechanical & Electrical Services 1 (East Region)Renewal East of England 3 yrsSMEPublished value£23,300,000

The Works in detail that will fall within scope of the procurement for Lot 2 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - East Region are envisaged to include:

  • The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.
  • The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.
Contract period: 3 May 2027 – 2 May 2030 (3 yrs) · up to 30 Apr 2037 with extensionsValue: £23,300,000 exc. VAT · £23,300,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contracts will be for an initial term three (3) years with option to extend for a period of three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) Any extension will be made at Orbit's sole discretion and will depend (amongst other things) on contractor performance and customer satisfaction. Extension 1 = 36 months Extension 2 = 24 months Extension 3 = 24 months
45300000 Building installation work50000000 Repair and maintenance services
Lot #3Compliance Services - Phase i: Mechanical & Electrical Services 1 (South Region)Renewal South East 3 yrsSMEPublished value£36,100,000

The Works in detail that will fall within scope of the procurement for Lot 3 of Compliance Services - Phase i: Mechanical & Electrical Services 1 - South Region are envisaged to include:

  • The Servicing and Maintenance of Electrical and Mechanical Equipment to include the regular inspection, testing, cleaning, and repairing of electrical systems, wiring, and equipment to safety, reliability, and compliance with legal standards whilst preventing shocks, fires, and unexpected failures.
  • The Testing and Remediation work to Electrical and Mechanical Equipment including investigation, design, advice, or other activities undertaken to assess, manage, and rectify potential defects and risks posed to the building residents and/or general public or to ensure compliance with relevant legislation, regulations, and technical standards.
Contract period: 3 May 2027 – 2 May 2030 (3 yrs) · up to 30 Apr 2037 with extensionsValue: £36,100,000 exc. VAT · £36,100,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: The contracts will be for an initial term three (3) years with option to extend for a period of three (3) years plus two (2) additional periods of two (2) years, giving a total of ten (10) Any extension will be made at Orbit's sole discretion and will depend (amongst other things) on contractor performance and customer satisfaction. Extension 1 = 36 months Extension 2 = 24 months Extension 3 = 24 months
45300000 Building installation work50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality
  • Price
Lot distribution rule: Maximum number of lots a supplier can be awarded: 2 Description of how multiple lots may be awarded: • Bidders can express interest in, and submit bids for, any and all Lots. • A bidder cannot usually be awarded more than two lot within Lots 1-3. • A bidder cannot usually be awarded more than two lots within this Procurement. • Orbit reserves the right not to award any contract as a result of the current procurement process. Lots will be allocated according to the outcome which provides the best value for Orbit's customers, which is defined as below: 1. Where a bidder receives the highest weighted score in more than one Lot, they will be awarded the two Lots for which they scored the highest overall weighted score. 2. Any remaining Lots for which the bidder received the highest weighted score will be awarded to the second ranked bidder, or the next highest ranked bidder where the second ranked bidder has already been awarded two Lots in this procurement according to these restrictions. 3. Where a bidder receives the highest weighted score for more than two Lots and has achieved the same score for those Lots, they will be awarded the Lots of higher annual estimated value. 4. Where two bidders achieve the same score for a Lot, the bidder with the higher price score will be awarded the Lot. 5. Orbit reserve the right to award more than two Lots to a bidder where they are the only one compliant bid received in respect of a Lot, or where no other compliant bid remains due to the application of this Lotting strategy. 6. Notwithstanding the above restrictions, where the highest scoring bidder for a Lot has already been awarded another Lot in this procurement, that bidder will be awarded the additional Lot if their overall weighted score exceeds the next highest ranked bidder's overall weighted score by 5% or more Participants will be invited to indicate the Lots for which they wish to be considered within the PSQ. Further details will be set out in the Descriptive Document. The client reserves the right to modify the contract throughout the term.
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jun 2026, 14:10 BST
Last source update
7 Aug 2026, 15:40 BST
Award evaluation window
Submission end – 26 Mar 2027
Authority reference
DN825373
FTS notice number
2026/S 000-075409
Latest notice
Tender notice (UK4)
Classification (CPV)
Building installation workRepair and maintenance services
Delivery area
East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-06b937 Find a Tender
How it runs

Orbit will undertake an initial shortlisting stage for all of the expressions of interest received.

The top 7 bidders per Lot, or more should scores be tied, will then receive the full tender pack, to submit an initial bid.

Orbit will conduct the Competitive Flexible Procedure to include, but not limited to the following stages;

  1. Shortlisting
  2. Initial Tender Submission
  3. Due Diligence (which may include: Dialogue / Presentation / Clarifications)
  4. Final Tender Submission

After the final evaluation on the basis of Quality at 60% and Price at 40%, bidders will be notified of the award.

Orbit intends to rely on section 24 of the Procurement Act 2023 to:

  • refine the indication of the relative importance of award criteria in accordance with section 24(2) of the Procurement Act 2023; and
  • to make such other refinements to the award criteria as it deems suitable prior to the request for final tenders (subject always to complying with its duties in section 12 of the Procurement Act 2023).

In light of the above, weightings for sub-criteria within quality (to remain with a weighting of 60% overall) will be detailed in the invitation to tender by way of ranges (as is permitted under section 23(3)(b) of the Procurement Act 2023) and refined prior to requests for final tenders.

Orbit shall, in accordance with section 24(4) of the Procurement Act 2023 modify and republish or provide again the tender notice and any associated tender documents affected by refinements under this section.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
4 Sept 2026, 14:00 BST
Submission deadline
4 Sept 2026, 14:00 BST
Clarification deadline
28 Aug 2026, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

19 Jun 2026 → 3 May 2027 · 7 dates
  1. Planning notice published131 days ago
    19 Jun 2026, 14:10 BST
  2. Tender notice published82 days ago
    7 Aug 2026, 15:40 BST
  3. Next notice expected78 days ago
    10 Aug 2026, 23:59 BST
  4. Clarification questions by61 days ago
    28 Aug 2026, 14:00 BST
  5. Submission deadline54 days ago
    4 Sept 2026, 14:00 BST
  6. Today
    28 Oct 2026
  7. Award decision expected byin 149 days
    26 Mar 2027, 23:59 GMT
  8. Contract startsin 186 days
    3 May 2027, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 19 Jun 2026
  1. Pipeline notice published
    19 Jun 2026, 14:10 BST
    UK1
  2. Tender notice published
    7 Aug 2026, 15:40 BST
    UK4
  3. Published value updated
    7 Aug 2026, 15:40 BST
  4. Status changed to active
    7 Aug 2026, 15:40 BST
  5. Procurement method changed
    7 Aug 2026, 15:40 BST

Contracting authority & participating public bodies

ORBIT GROUP LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: IP28503R · GB-PPON: PDDL-8571-LDGT Garden Court, Harry Weston Road, Binley Business Park, Binley, Coventry, West Midlands, CV3 2SUContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender