Official UK procurement notice
Public Facilities Cleaning & Maintenance Tender 2025
Authority: Newport (Shropshire) Town Council (Local council)
What is being bought
Published requirement descriptionNewport Town Council seeks to appoint a qualified and experienced contractor to deliver comprehensive cleaning and maintenance services for the following public facilities:
Public Toilets - Stafford Street Car Park, Newport TF10 7LT
Community Library - 53-55 High Street, Newport TF10 7AQ
Cemetery Chapel and External Toilet - Audley Avenue, Newport TF10 7DS
The scope of services includes routine daily and periodic cleaning, minor maintenance reporting, unlocking/locking of buildings, provision of cleaning materials, and compliance with health and safety and COSHH regulations.
Contract Details:
Contract Start Date: 1 August 2025
Duration: 3 years, with an optional extension to 6 years subject to mutual agreement
Estimated Value: To be proposed by bidders in the tender submission
Payment Terms: Monthly in arrears
Key Requirements:
Public Toilets:
Daily 2-hour cleaning, steam clean monthly
Keyholder responsibility
Cleaning of internal and external areas including graffiti removal and sharps disposal
Supply of consumables (excluding liquid soap)
Community Library:
1-hour daily cleaning (Tue-Sat), deep cleaning every 3 months
Areas include main library, offices, meeting room, kitchen, and toilets
Cleaning of carpets, vinyl floors, desks, and high-touch surfaces
Cemetery Chapel and Toilet:
Monthly clean aligned with bookings
General surface and fixture cleaning, disinfection, and fault reporting
Tender Submission Requirements:
Bidders must submit:
Completed itemised cost breakdown
Contractor Competence Questionnaire
Three references (including one from a local authority)
Copies of Public Liability (£5M) and Employer's Liability Insurance
Company Health and Safety Policy
Method Statements and Risk Assessments (including COSHH)
Emergency Action Plan and proof of staff COSHH training
Evaluation Criteria:
Price: 60%
Quality of Tender Submission (documents and references): 20%
Competence Questionnaire Responses: 20%
Tender Timeline:
Closing Date for Submissions: Friday 27 June 2025 at 3:00 PM
Email: tenders@newportshropshire-tc.gov.uk
Contract Awarded: 11 July 2025
Contract Start: 1 August 2025
CPV: Cleaning and sanitation services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£120,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality of tender submission: 20%
- Competence questionnaire: 20%
- Price: 60%
Published award criteria (3)
- Price: Total value of the contract
- Quality of tender submission: All documents, evidence and references included
- Competence questionnaire
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 May 2025, 14:02 BST
- Last source update
- 18 Jun 2025, 12:09 BST
- FTS notice number
2025/S 000-028116- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0527f5Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 27 Jun 2025, 15:00 BST
- Clarification deadline
- 20 Jun 2025, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
28 May 2025 → 1 Aug 2025 · 5 dates- Tender notice published28 May 2025, 14:02 BST
- Latest notice published18 Jun 2025, 12:09 BST
- Clarification questions by20 Jun 2025, 15:00 BST
- Submission deadline27 Jun 2025, 15:00 BST
- Contract starts1 Aug 2025, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 28 May 2025- Tender notice published28 May 2025, 14:02 BSTUK4
- Tender notice published18 Jun 2025, 12:09 BSTUK4
Published amendments (1)
Requirement to provide "A reference from one other local council where you have undertaken this type of work in the last 3 years." has been removed "Public Toilets Daily Opening and Closing of the Building" has been added to itemised breakdown.
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Invitation to tender Itemised breakdown Competence questionnaire References
- Bidding documents and specifications Invitation to tender Itemised breakdown - change made Competence questionnaire References - change made
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender