Find a TenderAwardedContract details notice

Published 9 May 2025, 16:20 BST

Official UK procurement notice

Purchase of IT Infrastructure Hardware

Authority: Royal Navy Museums (Central government)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48) Delivery: UKNorth East (UKC)North West (UKD)

+7 more

Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Final published estimate£439,300initial estimate £425,000 · exc. VAT · 1 value update

Submissions closed 3 Jun 2025awarded 28 Jul 2025

Awarded to Phoenix Software Ltd +4 more5 awards

Contract term 1 moends 1 Aug 2025 · starts 23 Jun 2025

What is being bought

Published requirement description

The National Museum of the Royal Navy (NMRN) are seeking to appoint a supplier or suppliers for the provision of IT Hardware to support the purchase of infrastructure hardware and software solutions to rebuild and upgrade the NMRN's IT Infrastructure.

This procurement has been split into multiple lots, representing the individual hardware requirements- these can be found in the ITT document. Suppliers are able to bid on as many, or as few lots as they wish.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 moSMEPublished value£439,300

Contract period: 23 Jun 2025 – 1 Aug 2025 (1 mo)Value: £439,300 exc. VAT · £527,160 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (4)

Supply Chains: 5%
Estimated Lead Times: 15%
Proposed Delivery Timescales: 10%
Price: 70%

Published award criteria (4)

Supply Chains
Estimated Lead Times
Proposed Delivery Timescales
Price

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 9 May 2025, 16:20 BST
Last source update: 23 Feb 2026, 10:21 GMT
Award evaluation window: Submission end – 9 Jun 2025
Authority reference: NMRNO.2025.004
FTS notice number: 2025/S 000-020184
Latest notice: Contract details notice (UK7)
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesSoftware package and information systems
Delivery area: UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 more
South East (UKJ)South West (UKK)
Official registry OCID: ocds-h6vhtk-05100f Find a Tender

How it was run

Official notice

Submission deadline: 3 Jun 2025, 12:00 BST
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All submissions are to be sent to tenders@nmrn.org.uk, further details on the NMRN can be found at; www.nmrn.org.uk/do-business-with-us ↗

Timeline

9 May 2025 → 23 Feb 2026 · 5 dates

Tender notice published
9 May 2025, 16:20 BST
Submission deadline
3 Jun 2025, 12:00 BST
Award decision expected by
9 Jun 2025, 23:59 BST
Contract starts
23 Jun 2025, 00:00 BST
Latest notice published246 days ago
23 Feb 2026, 10:21 GMT

Notice history

5 events · 3 releases on Find a Tender · since 9 May 2025

Tender notice published
9 May 2025, 16:20 BST
UK4
Tender notice published
9 May 2025, 17:05 BST
UK4
Published value updated to £439,300
9 May 2025, 17:05 BST
was £425,000
Contract details notice published
23 Feb 2026, 10:21 GMT
UK7
Status changed to complete
23 Feb 2026, 10:21 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 5

Awarded value £268,1925 contracts exc. VAT

Contracts signed 5latest 28 Jul 2025

Awarded to	Value	Date	Status
Phoenix Software Ltd	£175,092 †	—	Awarded
Exponential-E Limited	£21,657 †	—	Awarded
Espria LimitedSME	£32,034 †	—	Awarded
BALLICOM LIMITED	£8,305 †	—	Awarded
Rock I.T. Specialists LimitedSME	£31,104 †	—	Awarded

Contracts

Lot 4- Firewalls · Espria LimitedSME
Signed
28 Jul 2025
Value
£32,034
Period
28 Jul 2025 – 27 Aug 2025
Status
active
Lot 5- UPS Hardware · BALLICOM LIMITED
Signed
25 Jul 2025
Value
£8,305
Period
25 Jul 2025 – 22 Aug 2025
Status
active
Lot 6- Windows Server Licensing · Rock I.T. Specialists LimitedSME
Signed
24 Jul 2025
Value
£31,104
Period
24 Jul 2025 – 22 Aug 2025
Status
active
Contract 2 · Exponential-E Limited
Signed
15 Jul 2025
Value
£21,657
Period
15 Jul 2025 – 14 Aug 2025
Status
active
Lot 1- Server Hardware, Lot 2- Storage Hardware, Lot 7- Microsoft System Centre Virtual Machine Manager Licensing · Phoenix Software Ltd
Signed
7 Jul 2025
Value
£175,092
Period
8 Aug 2025 – 8 Aug 2025
Status
active
No agreed KPIs: This is a one-off goods purchase, with standard warranties covering the purchase.

Contracting authority & participating public bodies

National Museum of the Royal Navy

Contracting authorityPublic authority - central government GB-PPON: PZYJ-5834-NBRM Main Road (PP66), HM Naval Base Portsmouth, Portsmouth, South East, PO1 3NHContact name, email

Bidders & participating suppliers

5 commercial parties on the notice

BALLICOM LIMITEDAwarded supplierGB-COH: 02799428GB-PPON: PCNM-7616-QHRT 16 Binley Road Gosford Green, West Midlands, West Midlands, CV3 1HZContact email
EXPONENTIAL-E LIMITEDAwarded supplierGB-COH: 04499567GB-PPON: PQTR-1554-VHCG 100 Leman Street, London, London, E1 8EUContact email
Espira LimitedAwarded supplierGB-COH: 03115999 Mode House Thundridge Business Park, Thundridge, Ware, Ware, East of England, SG12 0SSContact email
PHOENIX SOFTWARE LIMITEDAwarded supplierGB-COH: 02548628GB-PPON: PLJR-2682-VHWP Blenheim House York Road, York, Yorkshire & Humber, YO42 1NSContact email
ROCK I.T. SPECIALISTS LIMITEDAwarded supplierGB-COH: 06583990GB-PPON: PNDY-5926-HWLY 27-28 Old Field Road, Bridgend, Wales, CF35 5LJContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsDOCX
Bidding documents and specifications tenderBidding documents and specificationsXLSX

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:21 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:21 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:21 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:21 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Feb 2026, 10:21 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 May 2025, 17:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 May 2025, 16:20 BST