Official UK procurement notice
Soft Facilities Management Tender - Stansted Airport
Authority: MAG AIRPORT LIMITED (Public body)
What is being bought3 lots · detail below
Published requirement descriptionThe current Soft FM Services at Stansted Airport is reaching natural expiry.
Soft Facilities Management Services are essential for the day-to-day operation of the airport, maintaining health and safety across the airport, and remaining environmentally compliant whilst having a large impact on the image of Stansted Airport.
Suppliers will need to provide consumables, materials and services at short notice to meet Stansted Airport's SLAs, therefore having robust contracts in place with Suppliers who have experience in providing these services is vital, while giving Stansted Airport certainty over consumables, labour, maintenance and servicing costs.
This Procurement supports MAG's strategic objective of consolidating its supplier list and obtaining an optimum number of suppliers for all goods and services, whilst developing strong partnerships with suppliers as well as ensuring Continuous Improvement in all areas.
- How the procedure runs: MAG is issuing this Tender Notice to commence a Pre-qualification Questionnaire (PQQ) to parties interested in taking part in the procurement process in relation to a proposed contract for Soft Facilities Management Services at Stansted Airport. The purpose of the pre-qualification process is to provide MAG with sufficient information to select a shortlist of qualified applicants who will be invited to participate in a competitive tender process. MAG is following the competitive flexible procedure in line with the Regulations of the Procurement Act 2023 and following the PQQ stage (subject to a sufficient number of compliant PQQ responses being received), MAG intends to select the Applicants who have achieved an overall PQQ Score of at least 60% for each Lot to be invited to submit a tender. Following the PQQ, MAG will commence the Invitation to Negotiate (ITN) with the shortlisted Bidders from the PQQ. Following the conclusion of the evaluation process of the initial tender submissions. ITN Weightings: Lot 1 (Cleaning Consumables): Commercial - 70% Technical - 30% Lot 2 (Washroom Services): Commercial - 50% Technical - 50% Lot 3 (High Level Cleaning): Commercial - 50% Technical - 50%
CPV: Cleaning and sanitation services · Cleaning products · Cleaning services · Sanitary paper products · Windows, doors and related items
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£4,264,400 together) · evaluation weights differ by lotLot #1Cleaning ConsumablesAwardedRenewalPublished value£2,856,000
Including, but not limited to the provision of:
- Toilet paper
- Chemicals
- Hand and body wash
- Surface cleaner
- Brooms
- Floor pads
- Graffiti remover
- Washing up liquid
- Rubber gloves
- Soap
- Cloths
Lot #2Washroom ServicesAwardedRenewalPublished value£534,400
Washroom Services including feminine hygiene and nappy bin services.
Lot #3High Level CleaningAwardedRenewalPublished value£874,000
Including, but not limited to the High Level Cleaning of:
- All external glazing outside only and high level glass to internal and both sides of canopy roof.
- Exterior facades of Ticket Office and Waiting Room Building above Glazing height.
- Exterior glazing of Ticket Office and Waiting Room.
- Glazed tunnel canopies of Tunnels 1, 2 and 3, 4.
- All signage at Bays 1-39.
- All interior and exterior glazing of Green Multi-Story Car Park.
- Mezz level Railway Station, including tunnels 1-4 where accessible.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Cleaning Consumables | 30% | 70% | |
| 2 · Washroom Services | 50% | 50% | |
| 3 · High Level Cleaning | 50% | 50% |
- Price carries 50–70 points depending on the lot; most lots put it at 50 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 31 Jul 2025, 15:10 BST
- Last source update
- 17 Feb 2026, 17:08 GMT
- Award evaluation window
- Submission end – 15 Dec 2025
- Authority reference
WS2528046260- FTS notice number
2025/S 000-044825- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056a5fFind a Tender
- How it runs
MAG is issuing this Tender Notice to commence a Pre-qualification Questionnaire (PQQ) to parties interested in taking part in the procurement process in relation to a proposed contract for Soft Facilities Management Services at Stansted Airport.
The purpose of the pre-qualification process is to provide MAG with sufficient information to select a shortlist of qualified applicants who will be invited to participate in a competitive tender process.
MAG is following the competitive flexible procedure in line with the Regulations of the Procurement Act 2023 and following the PQQ stage (subject to a sufficient number of compliant PQQ responses being received), MAG intends to select the Applicants who have achieved an overall PQQ Score of at least 60% for each Lot to be invited to submit a tender.
Following the PQQ, MAG will commence the Invitation to Negotiate (ITN) with the shortlisted Bidders from the PQQ.
Following the conclusion of the evaluation process of the initial tender submissions.
ITN Weightings:
Lot 1 (Cleaning Consumables):
Commercial - 70%
Technical - 30%
Lot 2 (Washroom Services):
Commercial - 50%
Technical - 50%
Lot 3 (High Level Cleaning):
Commercial - 50%
Technical - 50%
How it was run
Official notice- Requests to participate (first stage)
- 26 Aug 2025, 12:00 BST
- Submission deadline
- 26 Aug 2025, 12:00 BST
- Clarification deadline
- 19 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
www.magairports.com/work-with-us/procure… ↗
Once you have registered please email joe.spacagna@magairports.com and advise that you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Timeline
31 Jul 2025 → 1 Apr 2026 · 8 dates- Tender notice published31 Jul 2025, 15:10 BST
- Clarification questions by19 Aug 2025, 12:00 BST
- Submission deadline26 Aug 2025, 12:00 BST
- Award decision expected by315 days ago15 Dec 2025, 23:59 GMT
- Assessment summaries sent252 days ago17 Feb 2026
- Latest notice published251 days ago17 Feb 2026, 17:08 GMT
- Standstill ends242 days ago26 Feb 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 31 Jul 2025- Tender notice published31 Jul 2025, 15:10 BSTUK4
- Contract award notice published17 Feb 2026, 17:08 GMTUK6
- Status changed to complete17 Feb 2026, 17:08 GMT
- Contract signature expected16 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cleaning Consumables1 award | |||
| DISPOSABLES & CATERING SUPPLIES LIMITED1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The Contract (s) will be let for a period of 4 (four) years, with the option for MAG to extend for a further 2 (two) years (1+1 years) after the initial 4 (four) year term. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances. | £1,376,629 | 17 Feb 2026standstill to 26 Feb 2026 | Standstill |
| Lot 2 · Washroom Services1 award | |||
| COMPLETE WASHROOM SOLUTIONS LIMITED1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The Contract (s) will be let for a period of 4 (four) years, with the option for MAG to extend for a further 2 (two) years (1+1 years) after the initial 4 (four) year term. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances. | £543,801 | 17 Feb 2026standstill to 26 Feb 2026 | Standstill |
| Lot 3 · High Level Cleaning1 award | |||
| CCS JEWELTONE LIMITED1 Apr 2026 – 31 Mar 2030 · up to 31 Mar 2032Extensions: The Contract (s) will be let for a period of 4 (four) years, with the option for MAG to extend for a further 2 (two) years (1+1 years) after the initial 4 (four) year term. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances. | £456,040 | 17 Feb 2026standstill to 26 Feb 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cleaning Consumables | 3final-stage tenders | 3 | 0 | — |
| 2 · Washroom Services | 3final-stage tenders | 2 | 0 | — |
| 3 · High Level Cleaning | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- CCS JEWELTONE LIMITEDAwarded supplier
- COMPLETE WASHROOM SOLUTIONS LIMITEDAwarded supplier
- DISPOSABLES & CATERING SUPPLIES LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender