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Published 4 Apr 2025, 16:19 BST

Official UK procurement notice

Temporary Accommodation Initiative · UK public procurement notice

Official notice

Authority: East Suffolk Council (Local council)

6 lotsServicesOpen procedureAbove threshold
Sectors: Construction & Civil Engineering (45)Real estate services (70)Community & Cultural Services (98) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£1,400,000total for 6 lots · £1,680,000 inc. VAT
Submissions closed 16 May 2025
Lots 6see the lot list below
Contract term 1 yrends 30 Jun 2026 · up to 30 Jun 2029 with extensions · starts 1 Jul 2025

What is being bought6 lots · detail below

Published requirement description

East Suffolk Council is seeking to commission suppliers with suitable and affordable self-contained nightly let temporary accommodation within the East Suffolk area for households presenting as homeless and where the Council owns them a legal duty under Act. This contract is divided into Lots as shown in additional relevant information box and suppliers are welcome to tender for one or more lots. There is no limit to the number of Lots to be awarded to a supplier.

CPV: Accommodation and restaurant buildings · Accommodation services · Housing services · Short-stay accommodation construction work

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£1,400,000 together)
Lot #16 x single rooms single in North District person occupancy maximum price per night £52.00AwardedRenewal East of England 1 yrPublished value£327,200
Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £327,200 exc. VAT · £392,640 inc. VAT
Delivery: East of England
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services
Lot #2L0T 2AwardedRenewal 1 yrPublished value£317,600

4 x double rooms 1-3 person occupancy(double/twin beds + cot if needed) Maximum price per night £66.00

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £317,600 exc. VAT · £381,120 inc. VAT
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services
Lot #32 x family rooms 1-6 person occupancy (max 4 children) Maximum price per night £77.00AwardedRenewal 1 yrPublished value£283,600
Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £283,600 exc. VAT · £340,320 inc. VAT
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services
Lot #44 x single rooms single person occupancy Maximum price per night £52.00AwardedRenewal East of England 1 yrPublished value£218,280
Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £218,280 exc. VAT · £261,936 inc. VAT
Delivery: East of England
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services
Lot #52 x double rooms 1-3 person occupancy (double/twin beds + cot if needed) Maximum per…AwardedRenewal North East, North West +7 1 yrPublished value£158,920

2 x double rooms 1-3 person occupancy (double/twin beds + cot if needed) Maximum per price night £66.00

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £158,920 exc. VAT · £190,704 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services
Lot #62 x family rooms 1-6 person occupancy (max 4 children) maximum price per night £77.00AwardedRenewal North East, North West +7 1 yrPublished value£94,400
Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £94,400 exc. VAT · £113,280 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
Extensions: The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1).
45212400 Accommodation and restaurant buildings45212413 Short-stay accommodation construction work70333000 Housing services98341000 Accommodation services

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Apr 2025, 16:19 BST
Last source update
21 Nov 2025, 13:51 GMT
Award evaluation window
Submission end – 10 Jun 2025
Authority reference
2618-PPT-O
FTS notice number
2025/S 000-013211
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Accommodation and restaurant buildingsAccommodation servicesHousing servicesShort-stay accommodation construction work
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04fda0 Find a Tender
Contract terms summary

30 days payment terms, Full details in the Tender docs

Review and risk notes
Risks

Full details in the Tender documents

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
16 May 2025, 12:00 BST
Clarification deadline
2 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted through In-Tend. Address is in-tendhost.co.uk/eastsuffolk/aspx/home ↗

Timeline

4 Apr 2025 → 21 Nov 2025 · 6 dates
  1. Tender notice published
    4 Apr 2025, 16:19 BST
  2. Clarification questions by
    2 May 2025, 17:00 BST
  3. Submission deadline
    16 May 2025, 12:00 BST
  4. Award decision expected by
    10 Jun 2025, 23:59 BST
  5. Contract starts
    1 Jul 2025, 00:00 BST
  6. Latest notice published339 days ago
    21 Nov 2025, 13:51 GMT

Notice history

5 events · 3 releases on Find a Tender · since 4 Apr 2025
  1. Tender notice published
    4 Apr 2025, 16:19 BST
    UK4
  2. Tender notice published
    9 Apr 2025, 15:38 BST
    UK4
  3. Deadline moved to 16 May 2025, 12:00 BST
    9 Apr 2025, 15:38 BST
    +0 days · was 16 May 2025, 13:00 BST
  4. Procurement termination notice published
    21 Nov 2025, 13:51 GMT
    UK12
  5. Status changed to complete
    21 Nov 2025, 13:51 GMT
Published amendments (1)

Submission date is 16th May, 2025 by 12noon The contract period will be between 1st July 2025 to 30th June 2026 with additional optional extensions until 30th June 2029 (1-year contract, with an option to extend annually for 12 months at a time for an additional 3 years 1+1+1+1). Estimated Values for each Lots

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Contracts signed 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—1 Jun 2025CancelledWe didn't get any response to this tender and the decision was to cancel the procurement

Contracts

  • Contract 1 · supplier not published

    Signed
    date not published
    Value
    —
    Period
    … – 30 Jun 2026
    Status
    cancelled

Contracting authority & participating public bodies

East Suffolk Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLPP-1174-BHLX East Suffolk House, Station Road, Melton, Woodbridge, East of England, IP12 1RTContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsInvitation to Tender Part A , Invitation to Tender Part C , Draft Service Agreement and Draft ESC Terms and Conditions

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender