Official UK procurement notice
TWBC Property Term Contract 2027 - Lots 3A, 3B, 3C & 4 (Mechanical, HVAC, Water Hygiene & Lift Maintenance)
Authority: Tunbridge Wells Borough Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionTunbridge Wells Borough Council (TWBC) is looking to procure for Planned Maintenance (PPM), Statutory Compliance, Emergency Call Out, Responsive Repairs and Minor Building Maintenance Works to Council buildings throughout the Borough.
The tender consists of 4 specialist Lots.
The lots are as Follows:
Lot 3A (Heating and Mechanical), Lot 3B (HVAC Controls and Renewables), Lot 3C (Water Hygiene and Specialist Water systems), Lot 4 (Lift Maintenance).
There is no restriction on how many of these lots that can be bid for, and also irrespective of any other lots already held.
- How the procedure runs: Stage 1 - Invitation to Tender Stage 2 - Optional stage of value engineering
CPV: Air-conditioning installations · Electrical installation work of heating and other electrical building-equipment · Facility related sanitation services · Heating-plant repair and maintenance work · Laboratory services · Lift installation work · Lift-maintenance services · Lifts · Mechanical installations · Monitoring and control services · Parts of lifts · Repair and maintenance services · +8 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,760,000 together) · evaluation weights differ by lotLot #1Lift MaintenanceRenewalPublished value£360,000
Planned Preventative Maintenance (PPM), reactive maintenance, emergency call-out, breakdown attendance, passenger release services, repairs and minor refurbishment works relating to lifts, platform lifts, stairlifts, goods lifts and associated lifting equipment across the Council's property portfolio.
Lot #2Heating and General MechanicalRenewalPublished value£960,000
Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, emergency response, repairs and minor works relating to heating and general mechanical building services. This includes boilers, heating systems, pumps, pressurisation equipment, pipework, hot water generation plant, mechanical distribution systems and associated equipment across the Council's property portfolio.
Lot #3HVAC Controls & RenewablesRenewalPublished value£960,000
Planned Preventative Maintenance (PPM), statutory compliance, reactive maintenance, repairs and minor works relating to HVAC systems, air conditioning, ventilation systems, ductwork, building management systems (BMS), controls, renewable energy systems and associated specialist equipment across the Council's property portfolio.
Lot #4Water Hygiene & Specialist Water SystemsRenewalPublished value£480,000
Delivery of water hygiene management, Legionella control services, water risk assessments, monitoring, testing, sampling, disinfection, treatment systems maintenance and associated specialist water system services across the Council's property portfolio.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 2 · Heating and General Mechanical | 70% | 30% | |
| 3 · HVAC Controls & Renewables | 70% | 30% | |
| 4 · Water Hygiene & Specialist Water Systems | 70% | 30% | |
| 1 · Lift Maintenance | 70% | 30% |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Sept 2026, 14:13 BST
- Last source update
- 25 Sept 2026, 15:25 BST
- Award evaluation window
- Submission end – 31 Oct 2026
- FTS notice number
2026/S 000-090607- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-077996Find a Tender
- How it runs
Stage 1 - Invitation to Tender
Stage 2 - Optional stage of value engineering
How it was run
Official notice- Submission deadline
- 19 Oct 2026, 12:00 BST
- Clarification deadline
- 12 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Sept 2026 → 1 Jan 2027 · 6 dates- Tender notice published34 days ago24 Sept 2026, 14:13 BST
- Latest notice published33 days ago25 Sept 2026, 15:25 BST
- Clarification questions by17 days ago12 Oct 2026, 12:00 BST
- Submission deadline10 days ago19 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 2 days31 Oct 2026, 23:59 GMT
- Contract startsin 63 days1 Jan 2027
Notice history
2 events · 2 releases on Find a Tender · since 24 Sept 2026- Tender notice published24 Sept 2026, 14:13 BSTUK4
- Tender notice published25 Sept 2026, 15:25 BSTUK4
Published amendments (1)
Corrected the end date of Lot 1 to 31/12/2031 (It was originally listed as 31/12/2032 incorrectly)
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender