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Find a TenderCancelledProcurement termination notice
Published 28 Apr 2025, 16:30 BST

Official UK procurement notice

Damp, Mould and Condensation Prevention and Remediation Services.

Official notice

Authority: Waverley Borough Council (Local council)

ServicesOpen procedureAbove threshold
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Cleaning & Environmental Services (90) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£150,000≈ £78k / year · £1,800,000 inc. VAT
Submissions closed 2 Jun 2025
Contract term 1 yr 11 moends 2 Jul 2027 · up to 1 Jun 2029 with extensions · starts 4 Aug 2025

What is being bought

Published requirement description

The Council is seeking Tenders in respect Damp, Mould and Condensation Prevention and Remediation Services for Waverley for a period of up to 4 years (2 years plus 1 +1). The Council is looking to award to one (1) provider. Anticipated volumes are stated in the Price Schedule but there are no guarantees of volumes through the life of this contract.

CPV: Cleaning services · Ventilation ducting

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 11 moPublished value£150,000
Contract period: 4 Aug 2025 – 2 Jul 2027 (1 yr 11 mo) · up to 1 Jun 2029 with extensionsValue: £150,000 exc. VAT · £1,800,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West
Extensions: Anticipated volumes are stated in the Price Schedule but there are no guarantees of volumes through the life of this contract. · Extension options of 1 +1 years.
39563530 Ventilation ducting90910000 Cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 40%Social value: 5%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Apr 2025, 16:30 BST
Last source update
28 Nov 2025, 15:35 GMT
Award evaluation window
Submission end – 1 Jul 2025
Authority reference
WAV - 038405
FTS notice number
2025/S 000-017411
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Cleaning servicesVentilation ducting
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0508a3 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
2 Jun 2025, 12:00 BST
Clarification deadline
26 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

28 Apr 2025 → 28 Nov 2025 · 6 dates
  1. Tender notice published
    28 Apr 2025, 16:30 BST
  2. Clarification questions by
    26 May 2025, 12:00 BST
  3. Submission deadline
    2 Jun 2025, 12:00 BST
  4. Award decision expected by
    1 Jul 2025, 23:59 BST
  5. Contract starts
    4 Aug 2025, 00:00 BST
  6. Latest notice published334 days ago
    28 Nov 2025, 15:35 GMT

Notice history

3 events · 2 releases on Find a Tender · since 28 Apr 2025
  1. Tender notice published
    28 Apr 2025, 16:30 BST
    UK4
  2. Procurement termination notice published
    28 Nov 2025, 15:35 GMT
    UK12
  3. Status changed to complete
    28 Nov 2025, 15:35 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—25 Sept 2025CancelledDue to an administrative oversight, additional relevant information has only recently come to light, and after giving due consideration to the position and the requirements of the Procurement Act 2023 s. 31(1)(a) (Modifying a section 19 procurement) we will need to abandon the existing procurement and reissue the opportunity to the market. This decision was taken on Thursday 25th September 2025

Contracting authority & participating public bodies

Waverley Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQQT-6136-PNDN The Burys, Godalming, South East, GU7 1HRContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender