Official UK procurement notice
Door Entry, Access Control, CCTV and Warden Call Installs and Maintenance
Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionEfficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 272 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three Consortium and Advantage South West. The membership list for these three consortium may be obtained from the following website addresses:
www.westworks.org.uk ↗ (www.westworks.org.uk ↗)
www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)
www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)
EEM are conducting this tender exercise to procure a Door Entry, Access Control,
CCTV & Warden Call Installs and Maintenance Framework to replace two existing
Frameworks which have expired. The Framework will provide EEM Members with a
provision covering the services below:
The Framework will be split into the following workstream Lots:
Lot 1 - Door Entry Install & Maintenance.
Lot 2 - Auto Access including Auto Gates Roller Shutters Install & Maintenance.
Lot 3 - Warden Call Install & Maintenance.
Lot 4 - CCTV Installs & Maintenance.
Lot 1 - Lifts Installs and Refurbishment
Lot 2 - Lifts Servicing and Maintenance
The above lots were further split and tendered and awarded based on the three geographical area sublots:
Sublot 1 - Midlands
Sublot 2 - National
Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0037. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.
CPV: Industrial machinery · Maintenance services of telecommunications equipment · Repair and maintenance services of electrical building installations · Safety barriers · Security cameras
How this framework works
From the published notice- Bids received
- 9 bids on the busiest of 4 lots · 14 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £6,250,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Door Entry Install and MaintenanceAwardedPublished value£40,000,000
Includes the design and installation / extension to an existing door entry and access control systems. Lot 1 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 1 of this Framework should be carried out in in line with the NSI code of practice NCP109 or equivalent. The equipment covered under this lot shall include, but not be restricted to, the following:
Vandal resistant weatherproof keypad proximity reader with speech units Door entry panels
Audio door entry handsets
Universal lock releases
Electromagnetic maglock and bracket sets
Door release push buttons
Proximity tags
230V / DC power supply unit
Emergency break-glass units
PC proximity controllers
Biometric fingerprint readers
Manufacturer's approved software
Cables and containment
Lot 1 Door Entry & Access Control is split into geographical sublots and EEM reserve
the right to appoint up to 8
Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Lot #2Auto Access Including Auto Gates, Roller Shutters Install and MaintenanceAwardedPublished value£20,000,000
Includes the design and installation / extension to existing gates, barriers, automatic doors, and roller shutters. Lot 2 also covers servicing, repairs and planned preventative maintenance for each of these systems. All systems installed via Lot 2 of this Framework should be carried out in in line with the Health & Safety Executive guidance provided in their document 'Revision of Standards for Powered Doors, Gates, and Barriers: The equipment covered under this lot shall include, but not be restricted to, the following:
Sliding doors
Automatic opening doors
Roller shutters
Raise and lower barriers
Powered arms
Sensors
Loops
Hinges / brackets
Fire switches
Fob readers
Controls
Push button maglocks
Operating mechanisms
Manufactures of operating software
Mains powered motors
Carriages
Transformers
Cables and containment
Locks
Hydraulic units
Lot 2 Auto Access, Auto Gates and Shutters is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Lot #3Warden Call Install & MaintenanceAwardedceiling above
Includes the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment. The equipment covered under this lot shall include, but not be limited to, the
following: Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit. Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc. Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre. Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone. Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team. Sensor water - minimises risk of flood going undetected for a long time. Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings. Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.
Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation. Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity. Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of
mind. Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed. Pages - call messages direct to members of staff for a rapid response. Display units - clear displays to relay call messages to staff. Panels - configured together in a wireless network to provide a radio footprint to cover the building / site. All work shall be carried out in compliance with the following British Standards or of an equivalent standard. Lot 3 Warden Call is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
Lot #4CCTV Installs and MaintenanceAwardedceiling above
Lot 4 covers the design and installation / extension to existing CCTV installations.
Lot 4 also covers servicing, repairs and planned preventative maintenance of CCTV systems. All systems installed via Lot 4 of this Framework must be ONVIF approved CCTV systems that are not ONVIF approved will not be considered for this Framework. The equipment covered under this lot shall include:
All cameras - monochrome and colour static and fully functional All cameras, lenses, monitors, camera housings, pan tilt units, telemetry receivers, network video recorders, network switches, transmission of output equipment, cloud recording / transmission equipment
All monitors (LCD and TFT)
All video and digital recording devices
All computer, printers and software components
All equipment associated with the CCTV installation
All IR equipment associated with the CCTV installation
All wiring and containment relating to the CCTV installation
Lot 4 CCTV Systems is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:
Sublot 1 - Midlands
Sublot 2 - National Coverage
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
- “Door Entry, Access Control, CCTV and Warden Call Installs and…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Mar 2022, 15:27 GMT
- Last source update
- 26 Sept 2022, 14:30 BST
- Award evaluation window
- 4 May 2022 – …
- Authority reference
EEM0037- FTS notice number
2022/S 000-026886- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031f56Find a Tender
- Performance terms
as described in the tender documents
Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partners consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk) (https://www.westworks.org.uk (https://www.westworks.org.uk)) Advantage South West (www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk) and SouthEast Consortium (www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk) A full list of current members is available at www.eem.org.uk (https://www.eem.org.uk) (https://www.eem.org.uk (https://www.eem.org.uk)) 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
How it was run
Official notice- Appointment period ends
- 4 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 4 May 2022, 14:00 BST
Timeline
4 May 2022 → 26 Sept 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 May 2022, 12:00 BST
- Bids opened4 May 2022, 14:00 BST
- Notice published26 Sept 2022, 14:30 BST
Notice history
2 events · 2 releases on Find a Tender · since 26 Sept 2022- Status changed to complete26 Sept 2022, 14:30 BST
- Buyer details updated26 Sept 2022, 14:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £6,250,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Door Entry
- Signed
- 23 Aug 2022
- Value
- £40,000,000
- Status
- active
Access Control
- Signed
- 23 Aug 2022
- Value
- £20,000,000
- Status
- active
Warden Call
- Signed
- 23 Aug 2022
- Value
- ceiling above
- Status
- active
CCTV
- Signed
- 23 Aug 2022
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Door Entry Install and Maintenance | 8bids · 8 electronic | 8 | — | — |
| 2 · Auto Access Including Auto Gates, Roller Shutters Install and Maintenance | 5bids · 5 electronic | 5 | — | — |
| 3 · Warden Call Install & Maintenance | 8bids · 8 electronic | 8 | — | — |
| 4 · CCTV Installs and Maintenance | 9bids · 9 electronic | 9 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeMediation bodyReview body
- The Cabinet OfficeReview contact point
Framework contractors & participating bidders
14 commercial parties on the notice- ABCA Systems LtdFramework contractor
- ASM Access LtdFramework contractor
- Allhand Ltd T/A Harrold Jones ServicesFramework contractor
- Alphatrack Systems LtdFramework contractor
- Baydale Control Systems LtdFramework contractor
- CCSS LtdFramework contractor
- Direct Systems (Chesterfield) LtdFramework contractor
- Harmony Fire LtdFramework contractor
- Legrand Assisted Living HealthcareFramework contractor
- OpenView Security Solutions LtdFramework contractor
Show 4 more suppliers
- Secom PLC LtdFramework contractor
- Tailored Fire and Security GroupFramework contractor
- Tunstall Healthcare UK LtdFramework contractor
- Ventro LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria