Find a TenderAwarded
Published 8 Mar 2022, 15:27 GMT

Official UK procurement notice

Door Entry, Access Control, CCTV and Warden Call Installs and Maintenance

Official notice

Authority: EFFICIENCY EAST MIDLANDS LIMITED (Public body)·Consortium: 2 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)£100,000,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 4 May 2022awarded 23 Aug 2022
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 272 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three Consortium and Advantage South West. The membership list for these three consortium may be obtained from the following website addresses:

www.westworks.org.uk ↗ (www.westworks.org.uk ↗)

www.southeastconsortium.org.uk ↗ (www.southeastconsortium.org.uk ↗)

www.advantagesouthwest.co.uk ↗ (www.advantagesouthwest.co.uk ↗)

EEM are conducting this tender exercise to procure a Door Entry, Access Control,

CCTV & Warden Call Installs and Maintenance Framework to replace two existing

Frameworks which have expired. The Framework will provide EEM Members with a

provision covering the services below:

The Framework will be split into the following workstream Lots:

Lot 1 - Door Entry Install & Maintenance.

Lot 2 - Auto Access including Auto Gates Roller Shutters Install & Maintenance.

Lot 3 - Warden Call Install & Maintenance.

Lot 4 - CCTV Installs & Maintenance.

Lot 1 - Lifts Installs and Refurbishment

Lot 2 - Lifts Servicing and Maintenance

The above lots were further split and tendered and awarded based on the three geographical area sublots:

Sublot 1 - Midlands

Sublot 2 - National

Contracting Authorities who requires a single service provider to manage the service can compliantly procure a single supplier via EEM0037. Contracting Authorities can use either a Direct Selection or via Mini Competition to appoint a service provider from the Framework.

CPV: Industrial machinery · Maintenance services of telecommunications equipment · Repair and maintenance services of electrical building installations · Safety barriers · Security cameras

How this framework works

From the published notice
Bids received
9 bids on the busiest of 4 lots · 14 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot

Every one of these 2 lots carries the same published figure, £6,250,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Door Entry Install and MaintenanceAwardedPublished value£40,000,000

Includes the design and installation / extension to an existing door entry and access control systems. Lot 1 also covers servicing, repairs and planned preventative maintenance of door entry and access control systems. All systems installed via Lot 1 of this Framework should be carried out in in line with the NSI code of practice NCP109 or equivalent. The equipment covered under this lot shall include, but not be restricted to, the following:

Vandal resistant weatherproof keypad proximity reader with speech units Door entry panels

Audio door entry handsets

Universal lock releases

Electromagnetic maglock and bracket sets

Door release push buttons

Proximity tags

230V / DC power supply unit

Emergency break-glass units

PC proximity controllers

Biometric fingerprint readers

Manufacturer's approved software

Cables and containment

Lot 1 Door Entry & Access Control is split into geographical sublots and EEM reserve

the right to appoint up to 8

Contractors on to each geographical sublot:

Sublot 1 - Midlands

Sublot 2 - National Coverage

Lot #2Auto Access Including Auto Gates, Roller Shutters Install and MaintenanceAwardedPublished value£20,000,000

Includes the design and installation / extension to existing gates, barriers, automatic doors, and roller shutters. Lot 2 also covers servicing, repairs and planned preventative maintenance for each of these systems. All systems installed via Lot 2 of this Framework should be carried out in in line with the Health & Safety Executive guidance provided in their document 'Revision of Standards for Powered Doors, Gates, and Barriers: The equipment covered under this lot shall include, but not be restricted to, the following:

Sliding doors

Automatic opening doors

Roller shutters

Raise and lower barriers

Powered arms

Sensors

Loops

Hinges / brackets

Fire switches

Fob readers

Controls

Push button maglocks

Operating mechanisms

Manufactures of operating software

Mains powered motors

Carriages

Transformers

Cables and containment

Locks

Hydraulic units

Lot 2 Auto Access, Auto Gates and Shutters is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:

Sublot 1 - Midlands

Sublot 2 - National Coverage

Lot #3Warden Call Install & MaintenanceAwardedceiling above

Includes the design and installation / extension to existing warden call / assisted living systems. Lot 3 also covers servicing, repairs and planned preventative maintenance of all equipment. The equipment covered under this lot shall include, but not be limited to, the

following: Personal alarms - supplied as either a pendant, wrist strap, pull cord etc. that can be connected to a base unit. Activity monitors or sensors - that can detect movement in the home eg bed or chair occupancy sensor, occupancy sensor, epilepsy sensor, incontinence sensors, temperature extreme detector, property exit sensor and flood detectors etc. Fall detectors - that can either be worn on a cord around the neck or around the wrist and can sense a serious fall and raise an alarm at a monitoring centre. Base unit (dispersed or hard wired) - that can be connected to a telephone wire or ethernet cable for digital solutions and receive signals from personal sensors and from other sensors positioned around the home. Must have communication functionality built into them eg microphone. Alarm linked smoke detector - CO2 sensors when activated automatically sounds an alert to the user and sends a distress call to the Response Team. Sensor water - minimises risk of flood going undetected for a long time. Sensor door contact - minimises risks involved in looking after individuals in assisted or shared living accommodation. Provides and alert when a resident goes off site potentially losing their bearings. Sensor temperature - temperature extremes / heat centres are highly beneficial for residents who may be suffering from dementia who may leave food cooking too long or forget to turn their heating on in winter.

Sensor movement - the sensor will read any individual body temperature compared to that of the room and measure this in a form of infrared radiation. Personal attack transmitter - IPX4 water resistant as standard complete with periodic supervisory signal checks for system integrity. Ceiling pull chord switch - pull chord switch for WCs or other areas for extra peace of

mind. Call logging - keeps a full audit trail of events, search and product management reports, dual monitoring, alert staff when a door is opened or a doorbell is pressed. Pages - call messages direct to members of staff for a rapid response. Display units - clear displays to relay call messages to staff. Panels - configured together in a wireless network to provide a radio footprint to cover the building / site. All work shall be carried out in compliance with the following British Standards or of an equivalent standard. Lot 3 Warden Call is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:

Sublot 1 - Midlands

Sublot 2 - National Coverage

Lot #4CCTV Installs and MaintenanceAwardedceiling above

Lot 4 covers the design and installation / extension to existing CCTV installations.

Lot 4 also covers servicing, repairs and planned preventative maintenance of CCTV systems. All systems installed via Lot 4 of this Framework must be ONVIF approved CCTV systems that are not ONVIF approved will not be considered for this Framework. The equipment covered under this lot shall include:

All cameras - monochrome and colour static and fully functional All cameras, lenses, monitors, camera housings, pan tilt units, telemetry receivers, network video recorders, network switches, transmission of output equipment, cloud recording / transmission equipment

All monitors (LCD and TFT)

All video and digital recording devices

All computer, printers and software components

All equipment associated with the CCTV installation

All IR equipment associated with the CCTV installation

All wiring and containment relating to the CCTV installation

Lot 4 CCTV Systems is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each geographical sublot:

Sublot 1 - Midlands

Sublot 2 - National Coverage

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 50 points on every lot: a 10% discount moves about 5 points.
  • “Door Entry, Access Control, CCTV and Warden Call Installs and…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Mar 2022, 15:27 GMT
Last source update
26 Sept 2022, 14:30 BST
Award evaluation window
4 May 2022 – …
Authority reference
EEM0037
FTS notice number
2022/S 000-026886
Classification (CPV)
Industrial machineryMaintenance services of telecommunications equipmentRepair and maintenance services of electrical building installationsSafety barriersSecurity cameras
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+2 moreSouth West (UKK)Wales (UKL)
Official registry OCID
ocds-h6vhtk-031f56 Find a Tender
Contract terms
Performance terms

as described in the tender documents

Publisher note: The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partners consortia - Westworks(www.westworks.org.uk (https://www.westworks.org.uk) (https://www.westworks.org.uk (https://www.westworks.org.uk)) Advantage South West (www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk) and SouthEast Consortium (www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk) A full list of current members is available at www.eem.org.uk (https://www.eem.org.uk) (https://www.eem.org.uk (https://www.eem.org.uk)) 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
4 May 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
4 May 2022, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

4 May 2022 → 26 Sept 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    4 May 2022, 12:00 BST
  2. Bids opened
    4 May 2022, 14:00 BST
  3. Notice published
    26 Sept 2022, 14:30 BST

Notice history

2 events · 2 releases on Find a Tender · since 26 Sept 2022
  1. Status changed to complete
    26 Sept 2022, 14:30 BST
  2. Buyer details updated
    26 Sept 2022, 14:30 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 14admitted to the panel · see the list ↓
Bids received 99 from SMEs · busiest of 4 lots
Contracts signed 4latest 23 Aug 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £6,250,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Door Entry

    Signed
    23 Aug 2022
    Value
    £40,000,000
    Status
    active
  • Access Control

    Signed
    23 Aug 2022
    Value
    £20,000,000
    Status
    active
  • Warden Call

    Signed
    23 Aug 2022
    Value
    ceiling above
    Status
    active
  • CCTV

    Signed
    23 Aug 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Door Entry Install and Maintenance8bids · 8 electronic8——
2 · Auto Access Including Auto Gates, Roller Shutters Install and Maintenance5bids · 5 electronic5——
3 · Warden Call Install & Maintenance8bids · 8 electronic8——
4 · CCTV Installs and Maintenance9bids · 9 electronic9——

Contracting authority & participating public bodies

2 public bodies on the notice

EFFICIENCY EAST MIDLANDS LIMITED

Contracting authorityPublic bodyBody governed by public lawGeneral public services GB-COH: 07762614 Unit 3 Maisies Way, Alfreton, East Midlands, DE55 2DSContact name, email, phone

Dispute resolution & review bodies

  • Royal Courts of JusticeMediation bodyReview body London
  • The Cabinet OfficeReview contact point London

Framework contractors & participating bidders

14 commercial parties on the notice
Show 4 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria