Official UK procurement notice
Games on Tour Vehicle · UK public procurement notice
Authority: University of Staffordshire (Education)
What is being bought
Published requirement descriptionThe University of Staffordshire is seeking to invest in new, innovative approaches to student recruitment and retention through enhanced outreach and engagement activities.
The purpose of this tender is to appoint a supplier to provide a mobile gaming vehicle (via purchase or lease) for use by the University's Games Institute. The vehicle will be used to deliver interactive, high quality gaming experiences to prospective students across a range of outreach settings including schools, colleges, community events and on campus activities in Stoke and London.
The value of this notice includes an allowance for ongoing maintenance, support and usage for a period of 5 years
- How the procedure runs: This procurement will be conducted in three stages: Stage 1 - Conditions of Participation & Initial Tender Submission Suppliers must submit: Responses demonstrating compliance with Conditions of Participation (CoP) including: Economic and financial standing Technical and professional ability Relevant experience An Initial Tender, including: Outline proposal for delivery Initial pricing information At the conclusion of Stage 1: Suppliers will be evaluated against the CoP on a pass/fail basis Initial tenders will be evaluated against the published award criteria A shortlist of suppliers will be invited to progress to Stage 2 Stage 2 - Supplier Presentations and Dialogue Shortlisted suppliers will be invited to participate in: Structured supplier presentations Clarification and dialogue sessions with the Authority The purpose of Stage 2 is to: Explore and test proposed solutions Clarify aspects of tenders Allow refinement of requirements where appropriate Following Stage 2: Suppliers will be scored based on presentation/demonstration criteria (as set out in the procurement documents) A further shortlist may be taken forward to Stage 3 Stage 3 - Best and Final Offer (BAFO) Remaining suppliers will be invited to submit a Best and Final Offer, which will include: Refined technical proposals Final pricing Any agreed adjustments arising from dialogue BAFO submissions will be evaluated in accordance with the final award criteria.
CPV: Motor vehicles · Vehicle bodies, trailers or semi-trailers
The lotProcurement structure
single lot · value publishedLot #1Published value£200,000
- Economic & financial standing
As detailed in the Tender Documents
- Technical & professional ability
As detailed in the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 60%
- Cost: 30%
- Social Value: 10%
Published award criteria (3)
- Technical
- Social Value
- Cost
- Economic & financial standing
As detailed in the Tender Documents
- Technical & professional ability
As detailed in the tender documents
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 May 2026, 11:37 BST
- Last source update
- 29 Jun 2026, 10:41 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- FTS notice number
2026/S 000-060635- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069476Find a Tender
- How it runs
This procurement will be conducted in three stages:
Stage 1 - Conditions of Participation & Initial Tender Submission
Suppliers must submit:
Responses demonstrating compliance with Conditions of Participation (CoP) including:
Economic and financial standing
Technical and professional ability
Relevant experience
An Initial Tender, including:
Outline proposal for delivery
Initial pricing information
At the conclusion of Stage 1:
Suppliers will be evaluated against the CoP on a pass/fail basis
Initial tenders will be evaluated against the published award criteria
A shortlist of suppliers will be invited to progress to Stage 2
Stage 2 - Supplier Presentations and Dialogue
Shortlisted suppliers will be invited to participate in:
Structured supplier presentations
Clarification and dialogue sessions with the Authority
The purpose of Stage 2 is to:
Explore and test proposed solutions
Clarify aspects of tenders
Allow refinement of requirements where appropriate
Following Stage 2:
Suppliers will be scored based on presentation/demonstration criteria (as set out in the procurement documents)
A further shortlist may be taken forward to Stage 3
Stage 3 - Best and Final Offer (BAFO)
Remaining suppliers will be invited to submit a Best and Final Offer, which will include:
Refined technical proposals
Final pricing
Any agreed adjustments arising from dialogue
BAFO submissions will be evaluated in accordance with the final award criteria.
How it was run
Official notice- Submission deadline
- 4 Aug 2026, 12:00 BST
- Clarification deadline
- 23 Jul 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
8 May 2026 → 1 Oct 2026 · 8 dates- Planning notice published172 days ago8 May 2026, 11:37 BST
- Market engagement158 days ago22 May 2026, 23:59 BST
Please complete the questionnaire on Procontract
- Tender notice published120 days ago29 Jun 2026, 10:41 BST
- Clarification questions by96 days ago23 Jul 2026, 23:59 BST
- Next notice expected87 days ago1 Aug 2026, 23:59 BST
- Submission deadline84 days ago4 Aug 2026, 12:00 BST
- Contract starts27 days ago1 Oct 2026, 00:00 BST
- Award decision expected by26 days ago1 Oct 2026, 23:59 BST
Notice history
6 events · 2 releases on Find a Tender · since 8 May 2026- Preliminary market engagement notice published8 May 2026, 11:37 BSTUK2
- Tender notice published29 Jun 2026, 10:41 BSTUK4
- Published value published: £200,00029 Jun 2026, 10:41 BST
- Status changed to active29 Jun 2026, 10:41 BST
- Procurement method changed29 Jun 2026, 10:41 BST
- Deadline published: 4 Aug 2026, 12:00 BST29 Jun 2026, 10:41 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender