Official UK procurement notice
General Building Maintenance & Works Tender
Authority: Bromford Flagship LiveWest Limited (Public body)
What is being bought6 lots · detail below
Published requirement descriptionBromford Flagship LiveWest Limited (BFL) is procuring contracts for General Building Maintenance Services to be delivered across its housing portfolio.
The scope of works will include a range of responsive and minor planned works typically associated with the maintenance and improvement of residential housing stock. These works may include, but are not limited to:
- responsive repairs
- void property works and reinstatement
- disrepair related works
- damp, condensation and mould (DCM) related works
- aftercare defect works
- enabling and ad-hoc investment works
The services will be delivered across multiple geographic regions and will include works undertaken within occupied residential properties, communal areas and external building fabric.
One or more suppliers may be appointed per lot. Further detail regarding the delivery model, contract structure and allocation of work will be provided at PSQ and Invitation to Tender (ITT) stages.
Suppliers must demonstrate experience in similar settings and adhere to BFL's standards for confidentiality, safeguarding, and health and safety
- How the procedure runs: The procurement will be conducted using a Competitive Flexible Procedure under the Procurement Act 2023. The procedure will comprise four stages: (1) a selection stage (Procurement Specific Questionnaire) to assess conditions of participation and shortlist bidders; (2) an initial tender stage evaluating quality and price; (3) a clarification stage including presentations and interviews to test and refine proposals; and (4) a final tender stage, including submission of Best and Final Offers (BAFO). Bidders will be down-selected between stages based on evaluation outcomes. The Contracting Authority reserves the right to award the contract following any stage where this represents the most advantageous tender.
CPV: Building completion work · Building construction work · Building installation work · Repair and maintenance services
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£162,400,000 together) · same conditions of participation on every lot · same evaluation weights on every lotLot #1Bromford - MidlandsPublished value£27,600,000
Covering the Midlands housing portfolio including Staffordshire, the Marches, the wider West Midlands and extending south towards Northamptonshire and surrounding areas
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
Lot #2Bromford - WestPublished value£27,600,000
Covering the western housing portfolio including Bristol, South Gloucestershire, the Cotswolds and surrounding areas
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
Lot #3LiveWest - South West (Cornwall & Devon)Published value£28,000,000
Covering the far South West housing portfolio including Cornwall and Devon
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
Lot #4LiveWest - South West (Somerset & Dorset)Published value£28,000,000
Covering the South West housing portfolio including Somerset and Dorset
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
Lot #5Flagship - East APublished value£25,600,000
Covering the northern area of the East Region from Fenland to South Norfolk, and surrounding areas.
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
Lot #6Flagship - East BPublished value£25,600,000
Covering the southern area of the East Region from East Cambridgeshire to East Suffolk, and surrounding areas.
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: Price will be evaluated based on the tendered rates and overall cost of delivery in accordance with the pricing schedule issued at Invitation to Tender (ITT) stage. Further detail will be provided to shortlisted bidders.
- Quality: Quality will be evaluated based on the bidder's proposed approach to service delivery, including methodology, resourcing, mobilisation, and performance management. Further detail will be provided at Invitation to Tender (ITT) stage.
- Economic & financial standing
See PSQ/ITT documents
- Technical & professional ability
See PSQ/ITT documents
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jun 2025, 15:15 BST
- Last source update
- 24 Apr 2026, 15:07 BST
- Award evaluation window
- Submission end – 3 Jun 2026
- Authority reference
DN814054- FTS notice number
2026/S 000-037674- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055551Find a Tender
- How it runs
The procurement will be conducted using a Competitive Flexible Procedure under the Procurement Act 2023.
The procedure will comprise four stages:
(1) a selection stage (Procurement Specific Questionnaire) to assess conditions of participation and shortlist bidders;
(2) an initial tender stage evaluating quality and price;
(3) a clarification stage including presentations and interviews to test and refine proposals; and
(4) a final tender stage, including submission of Best and Final Offers (BAFO).
Bidders will be down-selected between stages based on evaluation outcomes.
The Contracting Authority reserves the right to award the contract following any stage where this represents the most advantageous tender.
How it was run
Official notice- Submission deadline
- 22 May 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 Jun 2025 → 1 Nov 2026 · 7 dates- Planning notice published27 Jun 2025, 15:15 BST
- Market engagement22 Aug 2025, 23:59 BST
As part of our early market consultation under the Procurement Act 2023, Bromford is launching a single-stage Preliminary Market Engagement (PME) to inform the forthcoming procurement of a new Building Maintenance Works Contract.
Supplier Briefing & Engagement Session
Bromford will host an in-person supplier briefing and engagement event, where we will outline our initial thinking on scope, delivery model, pricing approach, and key operational priorities. This session is designed to offer a clear, consistent baseline for all interested suppliers and allow for meaningful dialogue with our operational leads.
Provisional Date: Early September
Format: In-person session (venue to be confirmed)
Duration: It is likely to be a full day event but will depend on the level of interest and responses we receive. We will confirm the final details once the PIN has closed
In advance of the session, attendees will be asked to complete a short Supplier Capability Questionnaire, designed to map supplier service coverage and delivery capacity across our operating area. This information will support the development of a supplier capability matrix to help shape our lotting strategy and commercial model.
Roundtable & "Speed Meeting" Format
The day will include a structured opportunity for suppliers to participate in short, informal discussions ("speed meetings") with key Bromford leaders - including Heads of Service, Programme Managers, and Directors responsible for Repairs, Voids, Compliance, and Investment. These interactions are intended to provide suppliers with direct access to decision-makers and allow Bromford to better understand market delivery models, innovation, and challenges.
A summary of key (anonymised) insights from the engagement will be published prior to tender launch, in the interests of fairness and transparency.
How to Express Interest
To participate in the engagement process, please email us at procurement.team@bromford.co.uk, using the following Subject: Market Engagement - Building Maintenance Works Contract.
Upon contacting us, you will be added to the distribution list and sent all relevant information, including the briefing invitation, background context, and the market feedback questionnaire.
- Next notice expected19 Sept 2025, 23:59 BST
- Tender notice published186 days ago24 Apr 2026, 15:07 BST
- Submission deadline158 days ago22 May 2026, 23:59 BST
- Award decision expected by146 days ago3 Jun 2026, 23:59 BST
- Today28 Oct 2026
- Contract startsin 3 days1 Nov 2026
Notice history
6 events · 3 releases on Find a Tender · since 27 Jun 2025- Preliminary market engagement notice published27 Jun 2025, 15:15 BSTUK2
- Preliminary market engagement notice published31 Jul 2025, 14:07 BSTUK2
- Tender notice published24 Apr 2026, 15:07 BSTUK4
- Status changed to active24 Apr 2026, 15:07 BST
- Procurement method changed24 Apr 2026, 15:07 BST
- Deadline published: 22 May 2026, 23:59 BST24 Apr 2026, 15:07 BST
Published amendments (1)
Please note that the engagement deadline has been extended to 22 August 2025 to allow additional time for supplier participation. The supplier engagement event is now expected to take place in early September 2025 (exact date and venue to be confirmed). This adjustment reflects strong supplier interest and will ensure maximum attendance and meaningful dialogue. All other aspects of the preliminary…
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The opportunity will be tendered via the ProContract eprocurement platform. The link provided will allow bidders to access the necessary documentation and tender information.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender