Official UK procurement notice
Highways & Infrastructure Planning Solution
Authority: Essex County Council (Local council)
What is being bought
Published requirement descriptionProcurement of a single cross departmental solution for managing planning responses, management of onsite activities through to adoption of new highway assets, including the management of developer contributions (S106), ensuring Essex County Council is supported by the best technology in its day-to-day operations and can deliver its statutory duties.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Sept 2025, 17:42 BST
- Last source update
- 8 Oct 2025, 16:39 BST
- Authority reference
CO0103- FTS notice number
2025/S 000-063442- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a082Find a Tender
- Why no open competition
- Switching Direct Award
- Published justification
At the Prior Information Notice (PIN) stage, there were 12 expressions of interest from suppliers. The tender process for the service commenced on 21 February 2025 and two suppliers - both of whom had responded to the PIN initially expressed an interest However, when the tender closed on 24 March 2025, no bids were received.
- Risks
To note we have stated there are no extensions available on this contract, this is an Evergreen contract and will continue until either party chooses to terminate, giving a 2 year notice period.
How it was run
Official notice- Submission deadline
- —
Timeline
2 Oct 2025 → 8 Oct 2025 · 2 dates- Standstill ends389 days ago2 Oct 2025, 23:59 BST
- Notice published383 days ago8 Oct 2025, 16:39 BST
Notice history
4 events · 3 releases on Find a Tender · since 23 Sept 2025- Transparency notice published23 Sept 2025, 17:42 BSTUK5
- Contract award notice published23 Sept 2025, 18:01 BSTUK6
- Contract signature expected6 Oct 2025, 23:59 BSTscheduled
- Contract details notice published8 Oct 2025, 16:39 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DEF Software LimitedSME9 Oct 2025 – 8 Oct 2030Options: Additional Services - Any decision to include Additional Services shall be subject to the mutual agreement of both parties based on the Authority's specifications and/or the Supplier's scope for such Additional Services but subject to the Authority's final and absolute decision to implement in accordance with the Additional Services Pricing requirements set out in the Pricing Matrix. | £387,834 | 23 Sept 2025 | Awarded |
Contracts
Contract 1 · DEF Software LimitedSME
- Signed
- 6 Oct 2025
- Value
- £387,834
- Period
- 9 Oct 2025 – 8 Oct 2030
- Status
- active
- Options
- This contract is on a rolling (evergreen) basis. The initial term is for 5 years with a 2 year notice period having to be given by either party and cannot be installed until Year 3 of the contract.
No agreed KPIs: Contract is less than £5 million including VAT
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DEF SOFTWARE LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender