Official UK procurement notice
Lift Autodiallers (Corporate and Housing)
Authority: Sheffield City Council (Local council)
What is being bought
Published requirement descriptionAs the digital switchover approaches, it is crucial to transition analogue phone lines in passenger lifts within Sheffield City Council's Housing and Corporate buildings to digital technology. Analogue lines are becoming obsolete with the shift to digital communications and telecommunication providers within the UK are starting to switch these analogue lines off. This produces risk to the Council as it will result in potential service disruptions for lift emergency communication systems. These systems are vital for safety, as they allow for quick communication in the event of an emergency.
Switching to digital technology ensures that passenger lifts remain operational and compliant with safety regulations, whilst also providing more reliable, secure and efficient communication.
CPV: Installation services of communications equipment · Lifts · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£350,900
- Economic & financial standing
As detailed within the tender documents
- Technical & professional ability
As detailed within the tender documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Meeting Requirements of Specification: 5%
- Approach to Risk: 5%
- Back Office System: 5%
- Legislation and Qualifications: 5%
- Price: 80%
Published award criteria (5)
- Price
- Meeting Requirements of Specification
- Approach to Risk
- Back Office System
- Legislation and Qualifications
- Economic & financial standing
As detailed within the tender documents
- Technical & professional ability
As detailed within the tender documents
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Jun 2025, 08:46 BST
- Last source update
- 21 Aug 2025, 09:40 BST
- Award evaluation window
- Submission end – 24 Sept 2025
- Authority reference
100306- FTS notice number
2025/S 000-034070- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0548efFind a Tender
How it was run
Official notice- Submission deadline
- 15 Jul 2025, 17:00 BST
- Clarification deadline
- 8 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All tenders must be submitted electronically via YORtender (Mercell) - uk.eu-supply.com/app/rfq/viewtransact… ↗
Timeline
16 Jun 2025 → 1 Oct 2025 · 7 dates- Planning notice published16 Jun 2025, 08:46 BST
- Tender notice published20 Jun 2025, 13:55 BST
- Clarification questions by8 Jul 2025, 17:00 BST
- Submission deadline15 Jul 2025, 17:00 BST
- Latest notice published21 Aug 2025, 09:40 BST
- Award decision expected by398 days ago24 Sept 2025, 23:59 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 16 Jun 2025- Preliminary market engagement notice published16 Jun 2025, 08:46 BSTUK2
- Tender notice published20 Jun 2025, 13:55 BSTUK4
- Published value published: £350,90020 Jun 2025, 13:55 BST
- Status changed to active20 Jun 2025, 13:55 BST
- Procurement method changed20 Jun 2025, 13:55 BST
- Deadline published: 15 Jul 2025, 17:00 BST20 Jun 2025, 13:55 BST
- Tender notice published20 Jun 2025, 14:06 BSTUK4
- Procurement termination notice published21 Aug 2025, 09:40 BSTUK12
- Status changed to complete21 Aug 2025, 09:40 BST
Published amendments (1)
Link to tender docs updated following issues with publishing tender notice on the 19th June 2025
Routine re-releases (4)
- 2025-06: 1 release · 16 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 11 Aug 2025 | Cancelled2 bids received for the tender. Both of tenders were non-compliant as documents were not submitted. Bidders were given opportunity to submit missing documents. In accordance with Points 7 and 11 of Section 19 of the Procurement Act 2023, these bidders have been disqualified from the procurement process. As per guidance within the Procurement Act 2023, the Authority is now exploring other procurement options. |
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender